City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS TUESDAY, JANUARY 16, 2018 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:02 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman Michael Barbier Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. James Knippen, City Attorney Holly A. Schulz, Director of Human Resources Sharon Barrett-Hagen, City Clerk PRESENTATION: Mayor Gresk read and presented a proclamation honoring Richard Gerig as an Outstanding Citizen of Wheaton in appreciation of his dedication to and involvement with the City of Wheaton and its residents. Mr. Gerig expressed his gratitude and appreciation to the Mayor and the City Council for honoring him as an Outstanding Citizen of Wheaton. 3 CITIZENS TO BE HEARD Mr. Kevin Carlson, 580 Wilshire Avenue, expressed his concern about the explosion of bikeway signs posted throughout the City. He stated there are approximately 600 – 700 new signs, 31 on just a one-mile route he typically drives. He stated the signs in some instances obstruct view of other regulatory signs which creates a safety issue. Ms. Julie Kulovits, 1890 Jahns Drive, provided City Council members with the research she has done with regard to the proposed Haymarket Development on East Loop Road. She stated that residents are supportive of the treatment that would be offered at this facility, but do not feel this is an appropriate location for such a facility. 4 CONSENT AGENDA Councilman Suess moved and Councilman Prendiville seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the January 2, 2018 regular Wheaton City Council Meeting, as submitted. 2. Approve Bond Waivers and Authorize Issuance of Raffle Licenses to Wiesbrook PTA, Madison Elementary PTA and Lincoln PTA. 3. Adopt Resolution R-2018-03, A Resolution Authorizing the Execution of an Agreement with Martam Construction, Inc. for Gables Boulevard Guard Rail Modernization in the amount of $50,778.00. Council Proceedings January 16, 2018/ Page 2 Roll Call Vote on Consent Agenda Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:None Motion Carried Unanimously 5. PASS ORDINANCE NO. O-2018-02, AN ORDINANCE AMENDING WHEATON CITY CODE, CHAPTER 78 “VEGETATION,” BY REPLACING ARTICLE I, SECTION 78-9 AND SECTION 78-10 AND ARTICLES II – IV IN THEIR ENTIRETY Councilman Rutledge moved and Councilman Barbier seconded that Ordinance No. O-2018-02, An Ordinance Amending Wheaton City Code, Chapter 78 “Vegetation,” by Replacing Article I, Section 78-9 and Section 78- 10 and Articles II – IV in Their Entirety, be passed. City Manager Dzugan indicated this item has been discussed with the Council several times, most recently at the January 8, 2018 Planning Session. He stated the proposed ordinance clarifies the City’s lien process, addresses parkway maintenance, noxious weeks and abatement allowances. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent:None Motion Carried Unanimously 6. APPROVE APPOINTMENTS/REAPPOINTMENTS TO CITY BOARDS/COMMISSIONS Mayor Gresk moved and Councilman Prendiville seconded that Anthony Asta be reappointed to the Fine & Cultural Arts Commission and appointed to the Community Relations Commission for a three-year term each and Erica Nelson be appointed to the Community Relations Commission for a term expiring on April 4, 2019 (completing the term of former Commission member Gavin Engel). Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Nays: None Council Proceedings January 16, 2018/ Page 3 Absent:None Motion Carried Unanimously 7. ADOPT RESOLUTION R-2018-04, A RESOLUTION AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH TOSHIBA AMERICA BUSINESS SOLUTIONS, INC FOR COPIERS AND MULTIFUNCTION DEVICES Councilman Suess moved and Councilwoman Fitch seconded that Resolution R-2018-04, A Resolution Authorizing the Execution of a Lease Agreement with Toshiba America Business Solutions, Inc for Copiers and Multifunction Devices, be adopted. City Manager Dzugan stated the Council has before it a recommendation from the Director of Information Technology to approve a lease agreement with Toshiba America Business Solutions for a five-year lease for multi-function printer/copy devices for a total cost of $136,233. He indicated the Council previously approved a lease agreement with Canon for these devices, but due to errors in Canon’s proposal, staff re-evaluated the other proposals received for these products, and found Toshiba to be the low bidder. City Manager Dzugan advised the City will realize an approximate $46,000 reduction is annual expenses with this lease agreement. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:None Motion Carried Unanimously 8. PASS ORDINANCE NO. O-2018-03, AN ORDINANCE AMENDING PORTIONS OF THE CITY OF WHEATON’S EMPLOYEE RULES AND REGULATIONS Councilman Prendiville moved and Councilman Rutledge seconded that Ordinance No. O-2018-03, An Ordinance Amending Portions of the City of Wheaton’s Employee Rules and Regulations, be passed. City Manager Dzugan stated the Director of Human Resources has recommended adoption of the proposed ordinance, which would amend a section of the City’s Employee Manual by including new standards set forth in recently approved by the State regarding sexual harassment policies. In response to Councilman Suess, Director of Human Resources Schulz stated the new regulations would not impact existing union contracts. Councilman Barbier questioned if the new regulations would require additional training. Director of Human Resources Schulz stated the new regulations would be incorporated into the City’s regular harassment training. In response to Councilman Rutledge, City Attorney Knippen stated the City the requirement for the City to adopt this ordinance was part of the State Statute. In response to Councilman Suess, City Attorney Knippen stated penalties for non-compliance could range from counseling to discharge, similar to current practices. Roll Call Vote: Ayes: Councilman Prendiville Council Proceedings January 16, 2018/ Page 4 Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent:None Motion Carried Unanimously 9. COUNCIL COMMENT None. 10. APPROVAL OF WARRANT Councilman Suess moved and Councilman Scalzo seconded that Warrant No. 720 in the amount of $1,244,221.77 be approved. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:None Motion Carried Unanimously 11. ADJOURNMENT Councilman Scalzo moved and Councilwoman Fitch seconded that the regular Wheaton City Council Meeting be adjourned at 7:29 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent:None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Approved: February 5, 2018