City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, MARCH 5, 2018 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman Michael Barbier Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Councilman Phil Suess Absent:Councilwoman Suzanne Fitch City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. James Knippen, City Attorney Robert R. Lehnhardt, Finance Director Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS Mayor Gresk read and presented a proclamation to Ms. Kim MacNeill, proclaiming March 8, 2018 as “Ross Kenneth MacNeill Day” in honor of Ross MacNeill who passed away in 2013 of brain cancer. Ms. MacNeill thanked the Mayor and City Council for honoring her son, Ross, and recognizing the Ross MacNeill Foundation’s efforts to raise funds for pediatric brain cancer research. She stated that the foundation has raised over $1MM since its creation and thanked everyone for their continued support. Mayor Gresk read and presented a proclamation to Mr. Dimitrios Georganas in honor of the 50th anniversary of his Wheaton Shoe Repair Shop. Mr. Georganas thanked the Mayor and City Council for the proclamation and anniversary wishes and thanked the Wheaton community for its support. Mayor Gresk read a proclamation proclaiming April 3, 2018 as “National Service Recognition Day” in Wheaton. 3 CITIZENS TO BE HEARD Mr. Joe Podlasek, Trickster Gallery and organizer of the National Gathering of American Indians held at Cantigny. He thanked the Mayor and City Council for their support and assistance at the 2017 gathering which was attended by Native American World War II Code Talkers and other Native American veterans. He also thanked the Wheaton Police Department for the police escort to Cantigny for the 2017 event. Mr. Podlasek announced the 2018 gathering will be held at Cantigny on July 20 – 22, 2018 and invited all to attend. Councilman Suess thanked Mr. Podlasek for his comments. Mayor Gresk stated it was a very moving experience last year and he encouraged everyone to attend the 2018 event. Council Proceedings March 5, 2018/ Page 2 4 CONSENT AGENDA Councilman Suess moved and Councilman Rutledge seconded that the following action be taken on the Consent Agenda items, as amended: 1. Approve the Minutes of the February 20, 2018 regular Wheaton City Council Meeting, as submitted. 2. Receive Staff’s Recommendation and Approve the Purchase of Streetlight Replacement Parts from Graybar in the Amount of $42,170. 3. Approve Bond Waivers and Authorize Issuance of Raffle Licenses to Jefferson Early Childhood Center PTA and AAUS Wheaton-Glen Ellyn Branch. 4. Adopt Resolution R-2018-13, A Resolution Authorizing the Disposal of Certain Surplus Property (PW). 5. Adopt Resolution R-2018-14, A Resolution Authorizing the Disposal of Certain Surplus Property (IT). 6. Receive Staff’s Recommendation and Approve the Purchase of Four 2018 Ford Utility Interceptors to Replace Police Units 335, 351, 357 and 359 from Curie Motors in the Amount of $109,280. Roll Call Vote on Consent Agenda Ayes: Councilman Suess Councilman Barbier Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously 5. PASS ORDINANCE NO. O-2018-11, AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS, COMMISSIONS AND COMMITTEES) OF THE WHEATON CITY CODE Councilman Prendiville moved and Councilman Barbier seconded that Ordinance No. O-2018-11, An Ordinance Amending Chapter 2 (Administration), Article V (Boards, Commissions and Committees) of the Wheaton City Code, be passed. City Manager Dzugan stated the proposed ordinance appeared as a first reading at the February 5 City Council meeting and appears tonight for formal approval. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously Council Proceedings March 5, 2018/ Page 3 6. APPROVE REAPPOINTMENTS TO CITY BOARDS AND COMMISSIONS Mayor Gresk moved and Councilman Suess seconded that Scott Weller be reappointed to the Planning & Zoning Board for a five-year term and Kevin Illia be reappointed to the Board of Fire & Police Commissioners for a three-year term. Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilman Prendiville Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously 7. ADOPT RESOLUTION R-2018-15, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH LAUTERBACH AND AMEN, LLP. FOR PROFESSIONAL AUDITING SERVICES Councilman Rutledge moved and Councilman Suess seconded that Resolution R-2018-15, A Resolution Authorizing the Execution of an Agreement with Lauterbach and Amen, LLP. for Professional Auditing Services, be adopted. City Manager Dzugan stated the Finance Director has recommended the City enter into an agreement with Lauterbach and Amen for preparation of the next five audits for the City at a total five-year cost of $206,000. He indicated Lautherbach and Amen were the low bidder for these services. Councilman Suess questioned the reason for the 10% fee increase in the second year. Finance Director Lehnhardt stated year one does not include a single audit component, which he included in the bid for subsequent years. He indicated that if the single audit is not performed, the increase would approximate 3%. Councilman Rutledge asked if the audit included an analysis of internal controls. Finance Director Lehnhardt replied it did not and that service would be done for an additional cost at some point in the future. City Manager Dzugan stated staff plans to have this work completed, but it would be difficult to accomplish now given the staff time needed for the move from a fiscal to a calendar year budget and the Downtown Streetscape Project. Councilman Suess acknowledged that the audit cost is less than it was for the previous year. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilman Prendiville Mayor Gresk Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously 8. ADOPT RESOLUTION R-2018-16, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH LANDMARK CONTRACTORS, INC. FOR DOWNTOWN STREETSCAPE PHASE ONE IMPROVEMENTS Council Proceedings March 5, 2018/ Page 4 Councilman Prendiville moved and Councilman Barbier seconded that Resolution R-2018-16, A Resolution Authorizing the Execution of an Agreement with Landmark Contractors, Inc. for Downtown Streetscape Phase One Improvements, be adopted. City Manager Dzugan stated staff has recommended the City enter into an agreement with Landmark Contractors, Inc. to complete Phase One streetscape work on Front Street from West to Cross in the amount of $4,541,000. He advised Landmark Contractors was the low bidder with a bid $850,000 less than what had been estimated for this work. He stated that all but one of the four bids received were within $150,000 of each other. In response to Councilman Suess, Director of Engineer Redman advised that Landmark Contractors had performed work for the City several years ago. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously 9. RECEIVE PLANNING & ZONING BOARD REPORT RE: ZA #18-02/REAR YARD SETBACK VARIATION/718 E. FOREST AVENUE/GODOY AND PASS ORDINANCE NO. O-2018-12, AN ORDINANCE GRANTING A REAR YARD SETBACK VARIATION ON A CERTAIN PIECE OF PROPERTY COMMONLY KNOWN AS 718 E. FOREST AVENUE – GODOY Councilman Barbier moved and Councilman Rutledge seconded to receive the Planning & Zoning Board report and that Ordinance No. O-2018-12, An Ordinance Granting a Rear Yard Setback Variation on a Certain Piece of Property Commonly Known as 718 E. Forest Avenue – Godoy, be passed. City Manager Dzugan stated that at their February 27, 2018 meeting, the Planning & Zoning Board unanimously recommended approval for an 18-foot rear yard setback variation to allow the property owner to install a patio, despite the fact that the practical hardship was self-created. He indicated the proposed ordinance would grant the requested setback variation. Councilman Rutledge questioned if the City had previously approved setbacks for a self-created hardship. Director of Planning & Economic Development Kozik stated it has happened in the past, but it does not occur very often. In response to Councilman Barbier, Director of Engineering Redman stated any issues with stormwater would be handled during the permit process. Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Nays: Councilman Barbier Councilman Prendiville Council Proceedings March 5, 2018/ Page 5 Absent:Councilwoman Fitch Motion Carried 10. COUNCIL COMMENT Mayor Gresk announced that the City will conduct budget workshops on Saturdays March 10 and 17, as well as Monday, March 12. He stated the workshops are open to the public and invited interested citizens to attend. 11. APPROVAL OF WARRANT Councilman Suess moved and Councilman Prendiville seconded that Warrant No. 723 in the amount of $554,537.65 be approved. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously 12. ADJOURNMENT Councilman Scalzo moved and Councilman Barbier seconded that the regular Wheaton City Council Meeting be adjourned at 7:33 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent:Councilwoman Fitch Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Approved: March 19, 2018