City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, MAY 21, 2018 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman Michael Barbier Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Councilman Phil Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James P. Kozik, Director of Planning & Economic Dev. James Knippen, City Attorney William Schultz, Fire Chief Chad Michaelis, Director of Information Technology Sarang Lagvankar, Senior Projects Engineer Joseph Tebrugge, Senior Projects Engineer 2. PRESENTATIONS Mayor Gresk presented Certificates of Excellence to the following 2018 National Merit Finalists: Andrew Dillon, Solomon Michalak, Elizabeth Nordmark, Kelly O’Connell, and Rachel Raser (Wheaton Warrenville South High School students). Scott Johnson (Wheaton Academy student) was not present. Community Relations Commission Chair, Gail Forrrest, along with Commission members Ronnie Gillis, Julie Kulovits, Erica Nelson, Anthony Asta, Leslie Day and Vickie Miller presented the 2018 Good Citizen Awards to: Student Category – Eli Rubenstein, Eric Nassos, Deven Rea, Katherine Zeman; Adult Category – Angela Welker, Andrew Dillon, Drs. Danielle & Bryan Bauer; Group Category – Turkish American Society of Wheaton. 3. CITIZENS TO BE HEARD Mr. Norman Retzke, 1733 Harrow Court, asked what type of pipe the City uses when replacing water mains. Senior Project Engineer Lagvankar stated that the City uses ductile iron pipe currently. He added that PVC was previously used. Mr Retzke stated that a City inspector required them to remove PVC and use ductile iron pipes on recent work and did not understand why. Mayor Gresk stated that staff would be in touch with him and respond to his questions. 4 CONSENT AGENDA Councilman Suess moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the May 7, 2018 regular Wheaton City Council Meeting, as submitted. Council Proceedings May 21, 2018/ Page 2 2. Adopt Resolution R-2018-40, A Resolution Authorizing the Disposal of Certain Surplus Property (PD). 3. Approve Bond Waivers and Authorize Issuance of Raffle Licenses to the Friends of the Band and FT Cares Foundation. Roll Call Vote on Consent Agenda Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 5. PASS ORDINANCE NO. O-2018-27, AN ORDINANCE AMENDING THE TEXT OF THE WHEATON ZONING ORDINANCE PERTAINING TO STANDARDS FOR LED FIXTURES FOR PARKING LOT LIGHTING Councilman Rutledge moved and Councilman Prendiville seconded that Ordinance No. O-2018-27, An Ordinance Amending the Text of the Wheaton Zoning Ordinance Pertaining to Standards for LED Fixtures for Parking Lot Lighting, be passed. City Manager Dzugan advised this item appeared as a first reading at the May 7 City Council meeting and would require parking lot LED lighting to have cut-off shields to prevent glare. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 6. PASS ORDINANCE NO. O-2018-28, AN ORDINANCE AMENDING SECTION 26-135 – PROHIBIT SALES, DELIVERY, SECTION 26-135.5 – SIGNS, SECTION 26-136 – MINIMUM AGE TO SELL TOBACCO PRODUCTS AND SECTION 26-137 – PURCHASE BY MINORS PROHIBITED; PENALTY, OF ARTICLE V (TOBACCO) OF CHAPTER 26 (BUSINESSES) OF THE WHEATON CITY CODE Councilman Prendiville moved and Councilman Suess seconded that Ordinance No. O-2018-28, An Ordinance Amending Section 26-135 – Prohibit Sales, Delivery, Section 26-135.5 – Signs, Section 26-136 – Minimum Age to Sell Tobacco Products and Section 26-137 – Purchase by Minors Prohibited; Penalty, of Article V (Tobacco) of Chapter 26 (Businesses) of the Wheaton City Code, be passed. Council Proceedings May 21, 2018/ Page 3 City Manager Dzugan advised this item also appeared as a first reading at the May 7 City Council meeting. The ordinance would increase the age to purchase tobacco products to 21. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 7. RECEIVE PLANNING & ZONING BOARD REPORT RE: ZA #18-05/SPECIAL USE PERMIT AND REAR YARD SETBACK VARIATION/1004 WHEATON PLACE/EDDY AND PASS ORDINANCE NO. O-2018-29, AN ORDINANCE GRANTING A SPECIAL USE PERMIT AND A REAR YARD SETBACK VARIATION ON A CERTAIN PIECE OF PROPERTY COMMONLY KNOWN AS 1004 WHEATON PLACE – EDDY Councilman Suess moved and Councilman Barbier seconded that the Planning & Zoning Board Report Re: ZA #18-05/ Special Use Permit and Rear Yard Setback Variation/1004 Wheaton Place/Eddy be Received and Ordinance No. O-2018-29, An Ordinance Granting a Special Use Permit and a Rear Yard Setback Variation on a Certain Piece of Property Commonly Known as 1004 Wheaton Place – Eddy, be passed. City Manager Dzugan stated on May 8, 2018, the Planning & Zoning Board unanimously recommended a special use permit to allow a 1,085 square foot one and one-half story detached garage to be constructed at 1004 Wheaton Place. He indicated the Planning & Zoning Board also unanimously approved a rear yard setback of 5 feet in lieu of the required 10 feet. City Manager Dzugan advised the two existing detached garages will be demolished. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 8. ADOPT RESOLUTION R-2018-41, A RESOLUTION AUTHORIZING THE EXECUTION OF AMENDMENT #1 TO AGREEMENT #C37013 WITH PRIMERA ENGINEERING, LTD. FOR DOWNTOWN STREETSCAPE PROJECT PHASE 2 Councilman Prendiville moved and Councilman Rutledge seconded that Resolution R-2018-41, A Resolution Authorizing the Execution of Amendment #1 to Agreement #C37013 with Primera Engineering, Ltd. for Downtown Streetscape Project Phase 2, be adopted. Council Proceedings May 21, 2018/ Page 4 City Manager Dzugan stated that as a result of recent Phase 2 schematic design work, Primera has advised the City that some reconstruction of areas completed as part of Phase 1 will need to occur as part of Phase 2. He stated staff reached out to Primera asking for a proposal that would provide survey and schematic design through Phases 3 and 4 where potential for future conflict exists. Primera expects completing this work now will significantly minimize areas that might need to be reconstructed in future phases. He added this is not additional work; this work would be necessary for later phases. The cost of this work is $51,360. In response to Council questions, City Manager Dzugan stated the design of the Phase 2 street segments are not yet final. At the July 9, 2018 Planning Session, Primera will present their drawings at “Design Development.” He stated beyond that date, it would be challenging to make changes. Councilman Barbier commented that it was prudent to look at the streetscape project as one large project for this purpose. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 9. ADOPT RESOLUTION R-2018-42, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH ENGINEERING RESOURCE ASSOCIATES FOR FLOOD PRONE AREA STUDIES – 2018 PROJECT VI IN AN AMOUNT NOT TO EXCEED $58,495.60 Councilwoman Fitch moved and Councilman Rutledge seconded that Resolution R-2018-42, A Resolution Authorizing the Execution of an Agreement with Engineering Resource Associates for Flood Prone Area Studies – 2018 Project VI in an Amount not to Exceed $58,495.60, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with Engineering Resource Associates in an amount not to exceed $58,495.60 to develop stormwater studies for identified flood prone areas at the Glendale Avenue Overland Flow Path, Dorset Drive at Dorset Park and Dorset Drive at Ridge Park. The anticipated date for completion of this project is October 5, 2018. In response to Council question, City Manager Dzugan stated that the Glendale Avenue Overland Flow Path does originate in part from Glen Ellyn as it flows into Wheaton where some homes are affected during flooding. He stated that he would reach out to Glen Ellyn once the report is finalized. In response to Council question, Senior Project Manager Tebrugge stated that the total cost of the 17 flood prone area studies and flood plain survey work was approximately $500,000. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Council Proceedings May 21, 2018/ Page 5 Councilman Suess Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 10. ADOPT RESOLUTION R-2018-43, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH WEBSTER, MC GRATH & AHLBERG, LTD. FOR FLOODPLAIN PROPERTIES SURVEY PROJECT – PHASE I IN AN AMOUNT NOT TO EXCEED $47,460 Councilman Prendiville moved and Councilman Scalzo seconded that Resolution R-2018-43, A Resolution Authorizing the Execution of an Agreement with Webster, McGrath & Ahlberg, Ltd. for Floodplain Properties Survey Project – Phase I in an Amount not to Exceed $47,460, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with Webster, McGrath & Ahlberg in an amount not to exceed $47,460 to develop an extensive topographic inventory of structures located within the City’s 100-year floodplain. There are approximately 113 structures within the 100-year flood plain. When complete, the City will receive an elevation certificates for each structure allowing us to apply for state and/or federal grants which would assist in mitigation efforts. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 11. ADOPT RESOLUTION R-2018-44, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH MDS TECHNOLOGIES, INC. FOR PAVEMENT CONDITION EVALUATION SERVICES IN AN AMOUNT NOT TO EXCEED $33,750 Councilman Prendiville moved and Councilman Rutledge seconded that Resolution R-2018-44, A Resolution Authorizing the Execution of an Agreement with MDS Technologies, Inc. for Pavement Condition Evaluation Services in an Amount not to Exceed $33,750, be adopted. City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with MDS Technologies Inc. for Pavement Condition Evaluation Services in an amount not to exceed $33,750. He advised MDS Technologies performed pavement condition evaluations of City streets in 2012 and again in 2015. Under the proposed agreement, MDS Technologies will perform an update of the City’s pavement management system. In response to Council questions, Senior Project Engineer Lagvankar stated that the technology has not changed, and the analysis will be done by the same technicians. He also stated that several years ago, there was a “glitch” or sorts when transferring the MDS data to our Public Works asset management software: Lucity. MDS corrected the problem and the 2012 and 2015 reported is accurate. Council Proceedings May 21, 2018/ Page 6 Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 12. ADOPT RESOLUTION R-2018-45, A RESOLUTION AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICE AGREEMENT WITH CDW GOVERNMENT LLC TO PROVIDE NUTANIX CLUSTER DEPLOYMENT SERVICES-AHV IN THE AMOUNT OF $78,939.46 Councilwoman Fitch moved and Councilman Suess seconded that Resolution R-2018-45, A Resolution Authorizing the Execution of a Professional Service Agreement with CDW Government LLC to Provide Nutanix Cluster Deployment Services-AHV in the Amount of $78,939.46, be adopted. City Manager Dzugan stated the City solicited bids for professional services, hardware, and software to replace out on-premise VMWare hosts and storage. The City received four proposals and I.T. Director Michaelis has recommended the City enter into an agreement with CDW Government LLC for these services at a cost of $78,939.46. Director of Information Technology Michaelis stated that the City changes out storage/servers every five years. Due to technology changes and to ensure the continuous availability of data using redundant methods, the City must replace its on-premise VMWare hosts and storage. He stated that this change will allow for expansion or upgrades/updates via nodes being added on. In response to Council questions, Director Michaelis stated that the data center would be housed in the Police Department. For the time being, the back up will be housed at City Hall. Director Michaelis stated the future goal is to house the back up data in the cloud. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 13. COUNCIL COMMENT Councilman Scalzo provided a reminder that the Memorial Day parade starts at 10:00 a.m. next Monday and stated the route is changed due to construction on West Street. Assistant City Manager Duguay stated Council Proceedings May 21, 2018/ Page 7 the parade begins at Memorial Park, the heads south on Wheaton Avenue, east on Liberty Street, south on Main Street, west on Elm Street and south on Warrenville Road. The parade will end at the Wheaton cemetery. Mayor Gresk thanked the Community Relations Commission for their work and efforts regarding the Good Citizens Awards at the beginning of the meeting. He stated there are always open positions and encouraged residents who were interested to get involved and join a commission. 14. APPROVAL OF WARRANT Councilman Suess moved and Councilman Rutledge seconded that Warrant No. 728 in the amount of $2,052,282.74 be approved. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 15. ADJOURNMENT Councilman Scalzo moved and Councilman Barbier seconded that the regular Wheaton City Council Meeting be adjourned at 7:45 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, John M. Duguay Assistant City Manager Approved: June 4, 2018