City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MONDAY, JULY 2, 2018 WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY ST., WHEATON, IL 1. CALL TO ORDER AND ROLL CALL The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Michael J. Gresk Councilman Michael Barbier Councilwoman Suzanne Fitch Councilman John Prendiville Councilman John Rutledge Councilman Todd Scalzo Councilman Phil Suess Absent:None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager Paul G. Redman, Director of Engineering James P. Kozik, Director of Planning & Economic Dev. James Knippen, City Attorney William Murphy, Police Chief William Schultz, Fire Chief Holly A. Schulz, Director of Human Resources Lauren Bertolini, Human Resources Generalist Sharon Barrett-Hagen, City Clerk 2. PRESENTATIONS Mayor Gresk presided over a swearing-in ceremony for new Police Chief William Murphy. Chief Murphy said he was honored to be the City’s next police chief working with the great officers and staff of the Wheaton Police Department. Mayor Gresk read and presented a proclamation to Mr. Mike Bock and other members of the Fine & Cultural Arts Commission proclaiming Monday, July 9th as “Wheaton’s Got Golf Day” in the City. The proclamation was issued in honor of the U.S. Senior Women’s Open to be held at the Chicago Golf Club from July 12 – 15, 2018. Mr. Bock thanked the Council for the proclamation. He invited everyone to the reception at Arrowhead on July 9 and the upcoming Music in the Park. He stated more information can be found on their webpage on the City’s website. 3. CITIZENS TO BE HEARD None. 4. CONSENT AGENDA Councilman Suess moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items: 1. Approve the Minutes of the June 18, 2018 minutes of the regular Wheaton City Council Meeting, as submitted. 2. Adopt Resolution R-2018-58, A Resolution Authorizing the Release of Closed Session Minutes. Council Proceedings July 2, 2018/ Page 2 Roll Call Vote on Consent Agenda: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:None Motion Carried Unanimously 5. PASS ORDINANCE NO. O-2018-36, AN ORDINANCE AMENDING CITY OF WHEATON ORDINANCE NO. F- 0688 “AN ORDINANCE AMENDING THE WHEATON ZONING ORDINANCE MAP AND GRANTING A SPECIAL USE PERMIT FOR A RESIDENTIAL PLANNED UNIT DEVELOPMENT ON A CERTAIN PIECE OF PROPERTY COMMONLY KNOWN AS 104 WEST FARNHAM LANE/FARNHAM LANE P.U.D.” Councilman Rutledge moved and Councilwoman Fitch seconded that Ordinance No. O-2018-36, An Ordinance Amending City of Wheaton Ordinance No. F-0688 “An Ordinance Amending the Wheaton Zoning Ordinance Map and Granting a Special Use Permit for a Residential Planned Unit Development on a Certain Piece of Property Commonly Known as 104 West Farnham Lane/Farnham Lane P.U.D,.” be passed. City Manager Dzugan stated at its June 18th meeting, the City Council directed the City Attorney to prepare an ordinance amending the PUD for the property located at 104 West Farnham Lane to allow two separate driveways to service two single-family homes located on the property. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent:None Motion Carried Unanimously 6. APPROVE APPOINTMENTS/REAPPOINTMENTS TO CITY BOARDS AND COMMISSIONS Mayor Gresk moved and Councilman Suess seconded that Alex Mayster be appointed to the Community Relations Commission for a term from July 2, 2018 to October 21, 2019, filling out the remaining term of a former member, Larniecia “Nominee” Smith be appointed to the Community Relations Commission for a term from July 2, 2018 to March 20, 2010, filling out the remaining term of a former member, Erik Miller be reappointed to the Community Relations Commission, Emily Consolazio be reappointed to the Group Care Home Commission, Jan Kay be reappointed to the Housing Commission, Robert Lyon and Robert McDonough be appointed to the Library Board, Laurie Metanchuk be reappointed to the Library Board and Eileen Pearse be reappointed to the Liquor Control Commission, all for three-year terms, respectively. Council Proceedings July 2, 2018/ Page 3 Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Nays: None Absent:None Motion Carried Unanimously 7. ADOPT RESOLUTION R-2018-59, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF WHEATON AND THE WHEATON FIREFIGHTERS UNION INTERNATIONAL ASSOCIATION OF FIREFIGHTERS LOCAL 3706 Councilman Prendiville moved and Councilman Suess seconded that Resolution R-2018-59, A Resolution Authorizing the Execution of an Agreement Between the City of Wheaton and the Wheaton Firefighters Union International Association of Firefighters Local 3706, be adopted. City Manager Dzugan stated the resolution before the Council would authorize execution of a three-year collective bargaining agreement with the Firefighters Union Local 3706. He expressed appreciation to Chief Schultz, Director of Human Resources Schulz and the union team for working together to arrive at the agreement. Mayor Gresk questioned the level of participation in the City’s Wellness Program. Director Schulz stated that approximately 88% of eligible employees participate. She stated Public Works employees do not participate because they have their own health insurance plan. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent:None Motion Carried Unanimously 8. ADOPT RESOLUTION NO. R-2018-60, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH SPECTRUM CONTRACTING CORPORATION IN AN AMOUNT NOT TO EXCEED $49,100 FOR THE 2018 MANHOLE REHABILITATION PROJECT Councilman Prendiville moved and Councilman Rutledge seconded that Resolution No. R-2018-60, A Resolution Authorizing the Execution of an Agreement with Spectrum Contracting Corporation in an Amount not to Exceed $49,100 for the 2018 Manhole Rehabilitation Project, be adopted. Council Proceedings July 2, 2018/ Page 4 City Manager Dzugan stated the Procurement Officer has recommended the City enter into an agreement with Spectrum Contracting in an amount not to exceed $49,100 for spraywall coating of two rear yard sanitary sewer manholes and the wet well at the Albright Lift Station. He advised the Engineering and Public Works Departments have determined this method is the most cost effective. In response to Councilman Rutledge, Director of Engineering Redman stated the 50-year life projection is based on best knowledge of the product. He advised the bid of $20,000 from SpectraShield did not include coating the two sanitary sewer manholes because that company could not perform the work on the manholes due to their location. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent:None Motion Carried Unanimously 9. PASS ORDINANCE NO. O-2018-37, AN ORDINANCE PROPOSING THE ESTABLISHMENT OF A SPECIAL SERVICE AREA #8 IN THE CITY OF WHEATON, ILLINOIS AND PROVIDING FOR A PUBLIC HEARING AND OTHER PROCEDURES IN CONNECTION THEREWITH Councilman Scalzo moved and Councilwoman Fitch seconded that Ordinance No. O-2018-37, An Ordinance Proposing the Establishment of a Special Service Area #8 in the City of Wheaton, Illinois and Providing for a Public Hearing and Other Procedures in Connection Therewith, be passed. City Manager Dzugan stated the proposed ordinance sets a September 10, 2018 date for a public hearing to consider Special Service Area #8. He explained major components of the proposed special service area include a maximum tax rate of $0.52, an initial levy of $225,000, a boundary which includes the existing Special Service Areas 7 and 3 rental properties and the purpose statement. City Manager Dzugan stated the levy is based upon the non-increment EAV and the $0.52 rate. In response to Councilman Rutledge, Director of Planning & Economic Development Kozik stated TIF 2 will expire in 2023 and TIF 3 will expire in 2027. In response to Councilman Suess, City Manager Dzugan advised the actual levy amount will be set in December by the Council but cannot exceed the $225,000 amount. He stated the boundary and rate could also be lowered if so desired. City Attorney Knippen stated the City could reduce but not increase the levy amount with this ordinance. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Council Proceedings July 2, 2018/ Page 5 Mayor Gresk Councilman Rutledge Nays: None Absent:None Motion Carried Unanimously 10. ADOPT RESOLUTION R-2018-61, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR THE BRIARCLIFFE LAKES FLOOD STUDY ADDITIONAL ANALYSIS IN THE AMOUNT OF $29,200 Councilman Rutledge moved and Councilman Barbier seconded that Resolution R-2018-61, A Resolution Authorizing the Execution of an Agreement with Christopher B. Burke Engineering, Ltd. for the Briarcliffe Lakes Flood Study Additional Analysis in the Amount of $29,200, be adopted. City Manager Dzugan stated the proposed resolution would authorize Christopher Burke Engineering to complete a downstream impact analysis to address the Forest Preserve District’s concerns with transporting additional stormwater to Rice Lake. He believes it is doubtful the Forest Preserve District would review the project any further if the additional study is not completed. Councilman Rutledge questioned if there would be an additional cost if Christopher Burke presented their findings to the Council. Director of Engineering Redman anticipated any additional costs would not exceed $500. In response to Councilman Suess, City Manager Dzugan replied the additional study would determine whether or not there would be an impact on bringing more stormwater to Rice Lake. Director of Engineering Redman confirmed that the project will bring more water to Rice Lake and the additional analysis would develop concepts to mitigate any potential problems created by the additional water flow. Director Redman does not anticipate any further information will be needed once this study is done based on discussions staff has had with the Forest Preserve District. Councilman Prendiville asked what the cost of the project would be. Director Redman replied construction costs are estimated to be $10 - $11MM and advised the project could be eligible for federal funding of approximately 75%. City Manager Dzugan stated that once this study is complete, the City may end up with a totally different approach which may consist of buy-outs. Director Redman stated that downstream mitigation actions could increase costs. Councilman Prendiville stated that in April 2013 water did overflow Rice Lake and asked if any damage occurred downstream. Director Redman there was flooding but does not believe there was any structural damage. Councilman Barbier questioned if the City could do a sensitivity analysis on Alternative 4 to determine if some water could be put into the lake with minimal expense. Director Redman stated the City used a 100-year flood event for all the flood studies the City is conducting. He advised if the flood event scenario is reduced below the 100-year flood, it would eliminate the possibility of federal funding. Additionally, since all the other flood studies were based on a 100-year flood event, those studies would all have to be redone if a different flood event level was used. Director Redman stated once all the studies are complete, staff will bring those results to the City Council for direction. Roll Call Vote: Ayes: Councilman Rutledge Council Proceedings July 2, 2018/ Page 6 Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent:None Motion Carried Unanimously 11. ADOPT RESOLUTION R-2018-62, A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH TOTAL MECHANICAL SOLUTIONS FOR HVAC PREVENTATIVE MAINTENANCE AND SERVICES IN AN AMOUNT NOT TO EXCEED $34,630 Councilman Scalzo moved and Councilman Prendiville seconded that Resolution R-2018-62, A Resolution Authorizing the Execution of an Agreement with Total Mechanical Solutions for HVAC Preventative Maintenance and Services in an Amount not to Exceed $34,630, be adopted. City Manager Dzugan stated this agreement provides for HVAC preventative maintenance services for all City facilities. In response to Councilman Rutledge, City Manager Dzugan confirmed the contract would be for a maximum of $34,630 for each year of the two-year contract. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent:None Motion Carried Unanimously 12. FIRST READING OF AN ORDINANCE AMENDING THE OFFICIAL MOTOR VEHICLE AND TRAFFIC SCHEDULES (CHAPTER 70) FOR THE CITY OF WHEATON – ALTERED SPEED ZONES City Manager Dzugan stated the ordinance before the Council would establish 25 mph speed limits on residential streets, an issue the Council has discussed several times. At the Council’s last Planning Session, the implementation plan was discussed which will kick off with back to school information. City Manager Dzugan stated the ordinance will be considered for formal approval at the July 16 Council meeting, but enforcement will not occur until actual notice is given and signs are installed. He stated signage installation is anticipated to begin on August 1 which will provide time for residents to become familiar with the new speed limits before enforcement begins. In response to Councilman Rutledge, Director of Engineering Redman advised the old signs will be recycled for the cash value of the metal. Council Proceedings July 2, 2018/ Page 7 13. COUNCIL COMMENT Mayor Gresk encouraged everyone to enjoy the 4th of July fireworks and parade. 14. APPROVAL OF WARRANT Councilman Suess moved and Councilman Scalzo seconded that Warrant No. 731 in the amount of $706,067.05 be approved. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent:None Motion Carried Unanimously 15. ADJOURNMENT Councilman Scalzo moved and Councilman Prendiville seconded that the regular Wheaton City Council Meeting be adjourned at 7:35 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent:None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Approved: July 16, 2018