City Council Meetings

September 4, 2018 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Michael J. Gresk. Upon roll call, the following were: Physically Present: Mayor Gresk Councilman Barbier Councilwoman Fitch Councilman Prendiville Councilman Rutledge Councilman Scalzo Councilman Suess Absent: None City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney Paul G. Redman, Director of Engineering Robert R. Lehnhardt, Finance Director William Schultz, Fire Chief Vincent G. Laoang, Director of Public Works Sean Walsh, Public Works Sewer Superintendent Sharon Barrett-Hagen, City Clerk 2. Presentations Mayor Gresk read and presented a proclamation to Ms. Amy Langford, Regent, accompanied by Ms. Mary Fiske, Member, Perrin-Wheaton Chapter of the Daughters of the American Revolution, proclaiming September 17 – 23, 2018 as “Constitution Week” in the City of Wheaton. Ms. Langford thanked the Mayor and City Council for the proclamation. She stated all members can trace their lineage back to the Revolutionary War. Ms. Langford stated they are active with the Midwest Veterans Shelter, the Literacy Program at People’s Resource Center and sponsor a student scholarship program. She invited everyone to view their display at the Wheaton Public Library or visit them on their facebook page. 3. Citizens to Be Heard Fire Chief Schultz reported that the new tower ladder truck has been put into service and thanked the Council for their support in providing the equipment needed by the Fire Department. He stated Fire Department personnel have the truck in the parking lot and invited those interested to check it out. WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 4. Consent Agenda Councilman Suess moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items: 1. Approve the August 20, 2018 minutes of the regular Wheaton City Council meeting, as submitted. 2. Approve Request and Authorize Issuance of Special Event Permit to Wheaton North High School – WNHS Homecoming Fireworks. Roll Call on Consent Agenda: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 5. Adopt Resolution R-2018-82, A Resolution Approving the Final Plat of Jefferson Avenue Estates Subdivision (616 North Main Street) Councilman Rutledge moved and Councilman Prendiville seconded that Resolution R-2018-82, A Resolution Approving the Final Plat of Jefferson Avenue Estates Subdivision (616 North Main Street), be adopted. City Manager Dzugan stated the City Council approved the preliminary plat for 616 North Main Street at their August 20, 2018 meeting. He confirmed the final plat before the Council meets the City’s requirements. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 6. Adopt Resolution R-2018-83, A Resolution Authorizing the Execution of an Agreement with Communications Direct, Inc. for Communication Equipment Maintenance and Installation Service in the Amount of $40,000 2 WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 Councilman Suess moved and Councilman Scalzo seconded that Resolution R-2018-83, A Resolution Authorizing the Execution of an Agreement with Communications Direct, Inc. for Communication Equipment Maintenance and Installation Service in the Amount of $40,000, be adopted. City Manager Dzugan reported the City received one bid for the maintenance, repair and installation of certain emergency specialized equipment installed on the City’s emergency response vehicles. He stated the resolution approves a three-year contract with Communication Direct, Inc. for a total of $40,000, which averages approximately $13,350 per year. Councilman Rutledge commented on the fact that a large number of bid notices were sent, but only one bid was received. City Manager Dzugan stated the notices were sent to people listed in the internet service Demand Star expressing interest in receiving bid notices. He stated a more accurate measure of interest is how many bid specifications were downloaded from the site. City Manager Dzugan stated staff is also concerned about the low number of bids being received and has initiated an outreach effort to contractors as to why they are not submitting bids to the City. He indicated the main responses received are that the contractors are too busy or it is the wrong time for them to bid. Finance Director Lehnhardt confirmed staff has been looking into this for a number of years and has found that often the lack of bidders relates with the type of services the City is seeking. In response to Councilman Suess, Finance Director Lehnhardt stated staff has also reached out to other communities who are also receiving just one bid in many instances. Councilman Barbier stated this particular bid requires many different services and questioned if it could have been separated out. Councilman Rutledge also expressed concern that the City’s requests are so specific that some companies are excluded. Finance Director Lehnhardt said all of those factors will be considered in their analysis of the feedback they receive from contractors. City Manager Dzugan stated the City is also looking into the City’s insurance requirements as part of the analysis. Roll Call Vote: Ayes: Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 7. Adopt Resolution R-2018-84, A Resolution Authorizing the Execution of an Agreement with Beverly Snow & Ice, Inc. for 2018 Snow Removal: Parking Lots and Walkways for an Estimated Amount of $240,000 Councilwoman Fitch moved and Councilman Suess seconded that Resolution R-2018-84, A Resolution Authorizing the Execution of an Agreement with Beverly Snow & Ice, Inc. for 2018 Snow Removal: Parking Lots and Walkways for an Estimated Amount of $240,000, be adopted. 3 WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 City Manager Dzugan stated the City went out to bid twice and one bid was received for snow removal service. He indicated the estimated amount of $240,000 is based upon an average winter and the actual cost will be based upon the amount of snow received this winter season. He indicated the City used this contractor last year and felt they were very responsive to our needs. Roll Call Vote: Ayes: Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Nays: None Absent: None Motion Carried Unanimously 8. Pass Ordinance No. 0-2018-52, An Ordinance Amending the 2017-2018 Budget Contained in Ordinance No. F-2006 Councilman Rutledge moved and Councilman Suess seconded that Ordinance No. O-2018-52, An Ordinance Amending the 2017-2018 Budget Contained in Ordinance No. F-2006, be passed. City Manager Dzugan stated the Finance Director has provided a summary of amendments the proposed ordinance would make to the 2017/2018 budget in the General, TIF, Water, Liability and Fire and Police Pension Funds. Roll Call Vote: Ayes: Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Nays: None Absent: None Motion Carried Unanimously 9. Adopt Resolution R-2018-85, A Resolution Authorizing the Execution of an Agreement with Burke, LLC for the 2018 Design-Build Morse Street Sanitary Lift Station in the Amount of $240,000 Councilman Prendiville moved and Councilman Suess seconded that Resolution R-2018-85, A Resolution Authorizing the Execution of an Agreement with Burke, LLC for the 2018 Design-Build Morse Street Sanitary Lift Station in the Amount of $240,000, be adopted. 4 WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 City Manager Dzugan stated one bid was received to replace the wet well at the Morse Street Sanitary Lift Station in the amount of $240,000. He indicated this capital project was included in the SY2018 budget in the Sanitary Sewer Fund. In response to Councilman Rutledge, Public Works Director Laoang confirmed the new precast concrete structure will last longer and perform better than the existing fiberglass reinforced plastic and steel wet well. In response to Councilman Prendiville, Director Laoang stated the budgeted amount of $500,000 was based on a 2016 analysis performed by Christopher Burke Engineering of all the City’s lift stations. In response to Councilwoman Fitch, Director Laoang stated that Burke LLC is a division of Christopher Burke Engineering. Roll Call Vote: Ayes: Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Nays: None Absent: None Motion Carried Unanimously 10. Approve Appointment to City Boards/Commissions Mayor Gresk moved and Councilman Rutledge seconded that Anna Orland be appointed to the Band Commission for a three-year term. Roll Call Vote: Ayes: Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Nays: None Absent: None Motion Carried Unanimously 11. Authorize Purchase of a Replacement Asphalt Patching Trailer from Spaulding Manufacturing in the Amount of $24,162 Councilman Barbier moved and Councilman Suess seconded that the Purchase of a Replacement Asphalt Patching Trailer from Spaulding Manufacturing in the Amount of $24,162, be authorized. 5 WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 City Manager Dzugan the City received two bids for this item. He indicated the Fleet Superintendent has recommended the City purchase the Spaulding unit for $24,162 through the HGAC Joint Purchasing Cooperative. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Councilman Suess Nays: None Absent: None Motion Carried Unanimously 12. Adopt Resolution R-2018-86, A Resolution Authorizing the Execution of an Agreement with Kone Elevator for Elevator Maintenance and Service in the Amount of $14,040 Annually Councilman Scalzo moved and Councilman Prendiville seconded that Resolution R-2018-86, A Resolution Authorizing the Execution of an Agreement with Kone Elevator for Elevator Maintenance and Service in the Amount of $14,040 Annually, be adopted. City Manager Dzugan stated two bids were received for maintenance and service for the eight City- owned elevators. He indicated the agreement is for a period of two years in an amount of $14,040 annually. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously 13. Council Comment Councilman Scalzo noted the passing of former Naperville Mayor Pradel. He said his passing is a loss to Naperville, as well as the surrounding communities. 14. Approval of Warrant Councilman Suess moved and Councilman Prendiville seconded that Warrant No. 735 in the amount of $542,962.02, be approved. Roll Call Vote: Ayes: Councilman Suess 6 WHEATON CITY COUNCIL PROCEEDINGS September 4, 2018 Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Councilman Scalzo Nays: None Absent: None Motion Carried Unanimously 15. Adjournment Councilman Scalzo moved and Councilwoman Fitch seconded that the regular Wheaton City Council Meeting be adjourned at 7:28 p.m. Roll Call Vote: Ayes: Councilman Scalzo Councilman Suess Councilman Barbier Councilwoman Fitch Councilman Prendiville Mayor Gresk Councilman Rutledge Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Approved: September 17, 2018 7