City Council Meetings

Tuesday, February 18, 2020 1. Call to Order and Roll Call The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Absent: Councilman Zaruba City Staff Present: Michael G. Dzugan, City Manager John M. Duguay, Assistant City Manager James Knippen, City Attorney James P. Kozik, Director of Planning & Economic Development Sarang Lagvankar, Senior Project Engineer William Murphy, Police Chief Lauren Bertolini, HR Generalist Sharon Barrett-Hagen, City Clerk 2. City Manager’s Report City Manager Dzugan advised that as part of the City’s strategic planning effort, a survey is now available online, seeking participation from residents. He explained the survey is one tool which will be used to aid the Council in the development of strategic goals. He encouraged everyone to complete the survey. 3. Citizens to Be Heard None. 4. Consent Agenda Councilman Barbier moved and Councilwoman Robbins seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the February 3, 2020 regular Wheaton City Council meeting, as submitted. 2. Approve bond waiver and authorize issuance of raffle license to WWSHS Esprit Show Choir Club NFP. WHEATON CITY COUNCIL PROCEEDINGS February 18, 2020 Roll Call Vote on Consent Agenda: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 5. Pass Ordinance O-2020-06, An Ordinance Approving a Preliminary Plat of Subdivision and Lot Depth Variations for Certain Property Commonly Known as 1505 Harwarden Street and 213 Prospect Street – Evermore Homes Councilman Barbier moved and Councilwoman Bray-Parker seconded that O-2020-06, An Ordinance Approving a Preliminary Plat of Subdivision and Lot Depth Variations for Certain Property Commonly Known as 1505 Harwarden Street and 213 Prospect Street – Evermore Homes, be passed. City Manager Dzugan stated at the February 3 meeting the Council directed the City Attorney to prepare the proposed ordinance approving a 4-lot subdivision on the northeast corner of Harwarden and Prospect Streets. He indicated the ordinance contains five conditions regarding lot widths and the construction of a new sidewalk. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 6. Approve Appointment to City Boards and Commissions Mayor Suess moved and Councilman Rutledge seconded that Kristin Santiago be appointed to the Community Relations Commission for a term ending November 7, 2022, completing the remaining term of former member Gail Forrest Councilwoman Fitch thanked former member Gail Forrest for her work on this commission. Roll Call Vote: Ayes: Mayor Suess 2 WHEATON CITY COUNCIL PROCEEDINGS February 18, 2020 Councilwoman Robbins Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 7. Adopt Resolution R-2020-10, A Resolution Authorizing the Execution of an IDOT Local Agency Consultant Agreement with Strand Associates, Inc. for Phase 3 Construction Engineering Services for the Resurfacing of Manchester Road between County Farm Road and Gables Boulevard for a Total Amount Not to Exceed $73,181.29 Councilman Rutledge moved and Councilwoman Fitch seconded that R-2020-10, A Resolution Authorizing the Execution of an IDOT Local Agency Consultant Agreement with Strand Associates, Inc. for Phase 3 Construction Engineering Services for the Resurfacing of Manchester Road between County Farm Road and Gables Boulevard for a Total Amount Not to Exceed $73,181.29, be adopted. City Manager Dzugan stated the proposed resolution authorizes an agreement with Strand Associates for engineering services for the Manchester Road resurfacing project. He indicated about $20,000 of the total amount will be paid with federal dollars. Roll Call Vote: Ayes: Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 8. Adopt Resolution R-2020-11, A Resolution Authorizing the Purchase of One Replacement Combination Jet Rodder/Vacuum Truck from Standard Equipment Company Through the Joint Purchasing Program with the Sourcewell Cooperative for a Total Amount of $272,126 Councilwoman Robbins moved and Councilman Barbier seconded that Resolution R-2020-11, A Resolution Authorizing the Purchase of One Replacement Combination Jet Rodder/Vacuum Truck from Standard Equipment Company Through the Joint Purchasing Program with the Sourcewell Cooperative for a Total Amount of $272,126, be adopted. 3 WHEATON CITY COUNCIL PROCEEDINGS February 18, 2020 City Manager Dzugan indicated the proposed resolution would authorize the purchase of a jet- rodder/vacuum truck to replace a unit that has been in service for fourteen years from Standard Equipment Company in the amount of $272,126. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 9. Pass Ordinance No. O-2020-07, An Ordinance Amending Chapter 2, Article V, Division 3, Section 2.293 of the Wheaton City Code – Board of Fire and Police Commissioners Councilman Rutledge moved and Councilwoman Fitch seconded that Ordinance No. O-2020-07, An Ordinance Amending Chapter 2, Article V, Division 3, Section 2.293 of the Wheaton City Code – Board of Fire and Police Commissioners, be passed. City Manager Dzugan advised the Board of Fire and Police Commissioners have recommended adoption of rules and regulations dated February 10, 2020 which include a new section allowing an accelerated hiring process for lateral transfers. He stated this addition allows someone already in another police department to be hired more quickly and not be required to attend the academy. In response to Councilmen Rutledge and Barbier, Chief Murphy feels it is beneficial to move forward with this option at this time. He stated hiring is much more competitive and would allow the department to hire good people who have already had the equivalence of the academy program. Chief Murphy thanked Ms. Bertolini and the members of the Board of Fire & Police Commissioners for their work on this amendment. Mr. Kevin Illia, Member, Board of Fire & Police Commissioners, stated the amendment gives the Board an option to hire qualified individuals and was unanimously approved by the Board. Roll Call Vote: Ayes: Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Nays: None 4 WHEATON CITY COUNCIL PROCEEDINGS February 18, 2020 Absent: Councilman Zaruba Motion Carried Unanimously 10. Council Comment None. 11. Approval of Warrant Councilman Rutledge moved and Councilwoman Fitch seconded that Warrant No. 770 in the amount of $1,300,796.46, be approved. Roll Call Vote: Ayes: Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Councilwoman Fitch Mayor Suess Councilwoman Robbins Nays: None Absent: Councilman Zaruba Motion Carried Unanimously 12. Adjournment Councilwoman Fitch moved and Councilwoman Bray-Parker seconded that the regular Wheaton City Council Meeting be adjourned at 7:17 p.m. Roll Call Vote: Ayes: Councilwoman Fitch Mayor Suess Councilwoman Robbins Councilman Rutledge Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: Councilman Zaruba Motion Carried Unanimously Respectfully submitted, Sharon Barrett-Hagen City Clerk Submitted for Approval: March 2, 2020 5