City Council Meetings

MAYORPHILIPJ.SUESS COUNCILMAN MICHAEL BARBIER COUNCILWOMAN ERICA BRAY-PARKER | COUNCILMAN SCOTT BROWN COUNCILWOMAN SUZANNE FITCH | COUNCILWOMAN LYNN ROBBINS | COUNQLMAN SCOTT WELLER WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60187 Monday, October4, 2021 1. CalltoOrderandRollCall The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: MayorSuess Councilman Barbier Councilwoman Bray-Parker Councilman Brown Councilwoman Fitch Councilwoman Robbins Councilman Weller City Staff Physically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager James Knippen, CityAttorney James Kozik, Director of Planning & Economic Development Joseph Tebrugge, Director of Engineering Susan Bishel, Public Information Officer c 2. Presentations Andrea Rosedale, City Clerk Mayor Suess read and presented a proclamation recognizing October 24 , 2021 as World Polio Day. Ms. Erica Loiacono President of the Rotary Club of Wheaton and Mr. Dan Boyer, President of the Rotary Club ofWheaton A.M. acceptedthe proclamation andthankedthe CityCouncil fortheirsupport. Ms. Loiacono stated that the Rotary Club's fundraising supports humanitarian projects in the community. Mr. Dan Boyer explained that the Rotary Club is able to help the world by administering other vaccinations in addition to Polio. 3. Citizensto be Heard None. 4. Consent Agenda Councilwoman Bray-Parker moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of the September 20, 2021 regular Wheaton City Council meeting as submitted. 2. Adopt Resolution R-2021-87, A Resolution Approving a Plat of Vacation and Grant of Easement for Public Utilities (Wyndemere). u 3. Approve Bond Waiver and Authorize Issuance of Raffle License to the Student Excellence Foundation for Wheaton-Warrenville District 200. WHEATON CITY COUNCIL PROCEEDINGS October 4,2021 Ayes: Roll Call Vote on Consent Agenda: Councilwoman Bray-Parker 0 Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried Unanimouslv 5. Consideration of Construction, Use, And Indemnification Agreement Right of Way, 310 & 320 N. Gary Ave. Councilwoman Fitch moved and Councilwoman Robbins seconded that Construction, Use, and Indemnification Agreement Right of Way, 310 & 320 N. Gary Ave., as amended, be approved. City Manager Dzugan confirmed the request is for use of a portion of the alley right of way adjacent and west of 310 & 320 N. Gary Ave for fence construction. He stated generally the City is not supportive of similar encroachments, however, given it is a minimally used alley right of way and a mere 18 inches, it is acceptable to staff. He confirmed the agreement protects the City from any liability. Councilwoman Fitch expressed her support of the Use Agreement which she states is a favorable alternative to a vacation ofa portion ofthe alley. o City Attorney Jim Knippen stated in response to the owner's attorney's request, paragraph 14 will be amendedtoeliminatethe possibilityofathird person notpartofthetransaction renderingtheagreement null and void. Mr. Pointner, attorney for the owners, confirmed that he agrees with Attorney Knippen's recommendation not to accept an amendment to Section 9 that Mr. Pointner had proposed. Roll Call Vote: Ayes: Councilwoman Fitch Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Nays: None Absent: None Motion Carried Unanimously 6. Adopt Resolution R-2021-88, A Resolution Authorizing the Purchase of One (l) 2022 Ford F550 Chassis Cab for Replacement Vehicle Unit 7 from Sutton Ford Commercial Truck Center Through the Northwest Municipal Conference Suburban Purchasing Cooperative for a Total Amount Not to Exceed u  WHEATON CITY COUNCIL PROCEEDINGS October 4,2021 n $35,583 and Resolution R-2021-89, A Resolution Authorizing the Purchase of One (1) Ford F550 Dump Truck Body for Replacement Vehicle Unit 7 from Henderson Products Through the Sourcewell Purchasing Cooperative for a Total Amount Not to Exceed $35,073 Councilman Brown moved and Councilman Barbier seconded that Resolution R-2021-88, A Resolution Authorizing the Purchase of One (1) 2022 Ford F550 Chassis Cab for Replacement Vehicle Unit 7 from Sutton Ford Commercial Truck Center Through the Northwest Municipal Conference Suburban Purchasing Cooperative for a Total Amount Not to Exceed $35,583 and Resolution R-2021-89, A Resolution Authorizing the Purchase of One (1) Ford F550 Dump Truck Body for Replacement Vehicle Unit 7 from Henderson Products Through the Sourcewell Purchasing Cooperative for a Total Amount Not to Exceed $35,073, be adopted. City Manager Dzugan stated the two Resolutions for the dump truck chassis and body replace a dump truck that is over 12 years old. Roll Call Vote: Ayes: Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker o Nays: Absent: None None Motion Carried Unanimously 7. Adopt Resolution R-2021-90, A Resolution Authorizing the Purchase of One (1) Replacement Pumper Fire Truck from Pierce Manufacturing Through Its Authorized Dealer, MacQueen Equipment LLC., in Accordance with the Houston-Galveston Area Council Cooperative Purchasing Program's Contract #AM10-20 for a Total Amount Not to Exceed $561,456 Councilwoman Robbins moved and Councilman Weller seconded that Resolution R-2021-90, A Resolution Authorizing the. Purchase of One (1) Replacement Pumper Fire Truck from Pierce Manufacturing Through Its Authorized Dealer, MacQueen Equipment LLC., in Accordance with the Houston-Galveston Area Council Cooperative Purchasing Program's Contract #AM10-20 for a Total Amount Not to Exceed $561,456, be adopted. City Manager Dzugan stated the pumper fire truck being replaced is 12 years old. He confirmed current prepayment discounts and trade-in value influenced the purchase being moved up to 2021. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown u MayorSuess Councilwoman Fitch WHEATON CITY COUNCIL PROCEEDINGS October 4,2021 Nays: Absent: None None Motion Carried Unanimouslv n 8. Adopt Resolution R-2021-91, A Resolution Authorizing the Purchase of LED Streetlight Fixtures from Lighting Solutions of lllinois for a Total Amount not to Exceed $63,350 Councilwoman Bray-Parker moved and Councilwoman Fitch seconded that Resolution R-2021-91, A Resolution Authorizing the Purchase of LED Streetlight Fixtures from Lighting Solutions of lllinois for a Total Amount notto Exceed $63,350, be adopted. City Manager Dzugan stated this bid is part of a continued effort to replace inefficient high-pressure sodium fixtures. He confirmed this bid will provide 70 LED Coach Style fixtures. He stated that $75,000 was budgeted and the difference will be used for installation. Roll Call Vote: Ayes: Coundlwoman Bray-Parker Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Councilman Weller Councilman Barbier Nays: Absent: None None Motion Carried Unanimously o 9. Adopt Resolution R-2021-92, A Resolution Authorizing the Execution of Agreement No. 234 with Engineering Resource Associates, Inc. for Final Engineering Services for the Cadillac and Wakeman Flood Improvements for a Total Amount Not to Exceed $111,210 Councilman Barbier moved and Councilman Brown seconded that Resolution R-2021-92, A Resolution Authorizing the Execution of Agreement No. 234 with Engineering Resource Associates, Inc. for Final Engineering Services forthe Cadillac and Wakeman Flood Improvements for a Total Amount Not to Exceed $111,210, be adopted. City Manager Dzugan stated the City recommends Engineering Resource Associates, who performed the original analysis of the area, to complete the final engineering plans, construction drawings and specifications. Coundlman Barbier stated the importance of the Engineering Services firm being familiar with the location and countermeasures previously analyzed. Director or Engineering Tebrugge confirmed the City has copies of files and owns the data collected as part of the original study. In response to Councilwoman Fitch's question Director of Engineering Tebrugge stated that there are no grant possibilities for this project. He stated the amounts budgeted for the construction work are outlined in the Capital Improvement Plan. Roll Call Vote: Ayes: Councilman Barbier  WHEATON CITi' COUNCIL PROCEEDINGS October 4, 2021 n Councilwoman Bray-Parker Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimouslv 10. Adopt Resolution R-2021-93, A Resolution Authorizing the Execution of Agreement No. 235 with Engineering Resource Associates, Inc. for Final Engineering Services for the Dorset Drive Flood Improvements for a Total Amount Not to Exceed $29,120 Councilman Weller moved and Councilman Brown seconded that Resolution R-2021-93, A Resolution Authorizing the Execution of Agreement No. 235 with Engineering Resource Associates, Inc. for Final Engineering Services for the Dorset Drive Flood Improvements for a Total Amount Not to Exceed $29,120, be adopted. Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker o Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Nays: None Absent: None Motion Carried Unanimouslv 11. Adopt Resolution R-2021-94, A Resolution Authorizing the Execution of Agreement No. 233 with Desman, Inc. for Professional Engineering Services for the Wheaton Place and Willow Avenue Parking Structures for a Total Amount Not to Exceed $21,290 Councilwoman Robbins moved and Councilman Barbier seconded that Resolution R-2021-94, A Resolution Authorizing the Execution of Agreement No. 233 with Desman, Inc. for Professional Engineering Services for the Wheaton Place and Willow Avenue Parking Structures for a Total Amount Not to Exceed $21,290, be adopted. City Manager Dzugan confirmed six proposals were received for engineering services for the inspection of the City's two parking garages which will lead to the development of specifications for repairs to be completed in CY2022 to maintain proper maintenance to avoid additional repairs. Roll Call Vote: Ayes: Councilwoman Robbins L Councilman Weller Councilman Barbier Councilwoman Bray-Parker WHEATON CITi' COUNCIL PROCEEDINGS October 4,2021 Councilman Brown MayorSuess Councilwoman Fitch o Nays: None Absent: None Motion Carried Unanimouslv 12. Council Comment Coucilwoman Bray-Parker reflected on her attendance at grand opening of The Moment on Main whose business model offers opportunity for local businesses. Councilman Barbier announced an event on Friday, October 8th, at Faith Covenant Church in Wheaton, Remembering of Ron Grego, former Wheaton-Warrenville South football star who was stricken with an illness inhibiting him from playing at Northwestern where he had earned a full athletic scholarship. Councilman Brown reflected on an event he attended at Memorial Park on September 30th hosted by the Wheaton Park District and Sanitary District informing the community of upcoming sanitary plans at Northside Park. In response to Mayor Suess' question regarding the location of the pipe, Councilman Brown stated it will be on west side of Northside Park, park side of the berm. 13. Approval ofWarrant Councilwoman Fitch moved and Councilman Barbier seconded that Warrant No. 809 in the amount of $2,288,909.22 be approved. C~) City Manager Dzugan confirmed in response to Councilwoman Fitch's question regarding a warrant line item, Mr. Craig Rapp was consulted to aid the City in the development of specific action items for the Council's Strategic Plan. Roll Call Vote: Ayes: Councilwoman Fitch Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Nays: None Absent: None Motion Carried Unanimously 14. Adjournment Councilman Barbier moved and Councilman Weller seconded that the regular Wheaton City Council Meeting be adjourned at 7:28 p.m. Roll Call Vote: Q  WHEATON CITY COUNCIL PROCEEDINGS October 4,2021 n Ayes: Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Councilwoman Fitch Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, '// Andrea Rosedale City Clerk Submitted for Approval: October 18, 2021 o u c c