City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYOR PHK.IP J 5UESS COUNCILMAN MICHAEL BARBIER | COUNCILWOMAN ERICA BRAY.PARKER | COUNCILMAN SCOTT BROWN r COUNCILMAN BRADLEY CLOUSING | COUNCILWOMAN LYNN ROBBINS ] COUNCILMAN SCOTT WELLER WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON. ILLINOIS 60187 Monday, October 16, 2023 1. CalltoOrderandRollCall The regularWheaton CityCouncil Meetingwas called to orderat 7:00 p.m. by Mayor PhilipJ. Suess. Upon roll call, the following were: Physically Present: MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Absent: Councilman Brown City Staff Physically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, City Attorney James Kozik, Director of Planning and Economic Development Robert Lehnhardt, Director of Finance Holly Schulz, Director of hluman Resources Joseph Tebrugge, Director of Engineering Princeton Youker, Chief of Police Jason Ackerlund, Forestry Superintendent Susan Bishel, Public Information Officer Andrea Rosedale, CityClerk CityStaffElectronically Present: None 2. Presentation Mayor Suess presided over the swearing-in ceremonies of Seargent Mario Fearon, Lieutenant Patricia Potter and Deputy Chief of Police Brian Gabryel, preceded by remarks from Chief Youker. Mayor Suess read and presented a proclamation in recognition of World Polio Day 2023 to the Rotary Club of Wheaton A.M. and Wheaton Rotary Club, followed by remarks from Wheaton Rotary Club member, Bill McGurr. Mayor Suess read and presented a proclamation in recognition of the Wheaton Lions Club Centennial Celebration, followed by remarks from President Joel Riley. L WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 3. Citizens to be Heard Liz Westergaard, 745 Ralph Ct., expressed appreciation to the Mayor and Councilmembers who met with r members of her neighborhood to discuss the Colsey Zoo parking lot. She stated they now understand how the application process works. Steven Bense, 825 Parkside Dr., stated that his neighborhood is absent of stormwater features outside of a culvert that has not been maintained in 24 years and therefore he is opposed to paying a stormwater usage fee. 4. Consent Agenda Councilwoman Bray-Parker moved and Councilman Barbier seconded that the following action be taken on the Consent Agenda items: 1. Approve the minutes of Regular Meeting - October 2, 2023, as submitted. 2. Adopt Resolution R-2023-86, A Resolution Approving 424 West Jefferson Avenue Consolidation. 3. First Reading of An Ordinance Amending the Official Motor Vehicle and Traffic Schedules (Chapter 70) for the City of Wheaton - Brighton Drive. Roll Call Vote: Ayes: Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilman Brown Motion Carried Unanimously 5. Pass Ordinance 0-2023-38, An Ordinance Amending the Calendar Year 2023 Budget Contained in Ordinance No. 0-2022-57 Councilman Barbier moved and Councilwoman Robbins seconded that 0-2023-38, An Ordinance Amending the Calendar Year 2023 Budget Contained in Ordinance No. 0-2022-57, be passed. City Manager Dzugan stated the Ordinance amends the 2023 budget to reflect the cost of furniture for the Police Detective Area Renovation Project. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller L WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 Nays: None Absent: Councilman Brown Motion Carried Unanimously 6. Adopt Resolution R-2023-87, A Resolution Authorizing the Execution of Agreement No. 415 with Corporate Concepts, Inc. for the Purchase and Installation of Furniture for the Police Department Detective Renovation for a Total Amount Not to Exceed $137,873.57 Councilwoman Robbins moved and Councilman Clousing seconded that R-2023-87, A Resolution Authorizing the Execution of Agreement No. 415 with Corporate Concepts, Inc. for the Purchase and InstallationofFurnitureforthe Police Department Detective RenovationforaTotal Amount Notto Exceed $137,873.57, be adopted. City Manager Dzugan stated three bids were received for the purchase and installation of furniture for the detective area. In response to Councilwoman Bray-Parker, Assistant City Manager Duguay stated that the proposed renovation remains in the current footprint and will be reconfigured into an efficient functional space to support the current investigative environment and technology. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Mayor Suess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimously 7. Adopt Resolution R-2023-88, A Resolution Authorizing the Execution of Agreement No. 418 with Landscape Concepts, Inc. for Seasonal Color and Landscape Maintenance for a Three-Year Term and a Total Amount Not to Exceed $253,486.85 Councilman Weller moved and Councilwoman Robbins seconded that R-2023-88, A Resolution Authorizing the Execution of Agreement No. 418 with Landscape Concepts, Inc. for Seasonal Color and Landscape Maintenance for a Three-Year Term and a Total Amount Not to Exceed $253,486.85, be adopted. City Manager Dzugan stated the three-year contract for seasonal color provides flowers in the spring, summer and fall at 123 locations of pots, planters and in ground beds and landscape services for 152 landscape beds mostly in the downtown area starting in 2024. Superintendent Ackerman confirmed in response to Councilwoman Bray-Parker the increased cost is due primarily to an increase in the number of beds and planters. WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 Roll Call Vote: r Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilman Brown Motion Carried Unanimously 8. First Reading of An Ordinance Amending the Code of Ordinances of the City of Wheaton Chapter 2 (Administration) City Manager Dzugan stated the ordinance codifies the procedure for written comments received. He detailed the current language on the City Council Meeting Agenda was added as a COVID action due to restrictions on the number of people that could attend open meetings. Councilwoman Bray-Parker stated she doesn't see a problem with the current agenda language allowing for comments to be read and stated it is her preference to listen to all residents in a way that is convenient tothem. Councilman Barbier stated that civility and decorum may be difficult to manage in written text. He detailed the public may be notified that councilpersons can read comments during the council portion. Mayor Suess detailed the proposed ordinance is not different than the process that was in place prior to COVID. He stated any written comments submitted to council are made part of the record even if the comment is not read in person. 9. Receive Planning and Zoning Board Report Re: ZA #23-17/ Text Amendment/ Article 24.10.11/ Short-Term Home Sharing Rental Councilwoman Robbins moved and Councilwoman Bray-Parker seconded that Planning and Zoning Board ReportRe:ZA#23-17/TextAmendment/Article 24.10.11/Short-Term HomeSharing Rental, be received. Director Kozik stated in response to Councilman Weller, the number of maximum guests in total was considered in lieu of the calculation based upon the number of bedrooms and where parking may take place. Councilman Weller expressed appreciation for staff efforts in resolving an Airbnb issue in the South district. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker 1 WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 MayorSuess Councilman Clousin) Nays: None Absent: Councilman Brown Motion Carried Unanimously Pass Ordinance 0-2023-39, An Ordinance Amending Article 24 - Accessory Uses and Home Occupations of the Wheaton Zoning Ordinance - Short-Term Home Sharing Rentals Councilwoman Robbins moved and Councilman Weller seconded that 0-2023-39, An Ordinance Amending Article 24 - Accessory Uses and Home Occupations ofthe Wheaton Zoning Ordinance - Short- Term Home Sharing Rentals, be passed. Roll Call Vote: Ayes: Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Nays: None Absent: Councilman Brown Motion Carried Unanimously 10. Adopt Resolution R-2023-89, A Resolution Authorizing Execution of a Local Public Agency Joint Funding Agreement for Construction Work with the lllinois Department of Transportation for Federal Participation in the Lorraine Road Resurfacing Project Councilman Weller moved and Councilwoman Bray-Parker seconded that R-2023-89, A Resolution Authorizing Execution of a Local Public Agency Joint Funding Agreement for Construction Work with the lllinois Department ofTransportation for Federal Participation in the Lorraine Road Resurfacing Project, be adopted. City Manager Dzugan stated the agreement with the lllinois Department of Transportation is a requirement by the state to receive federal funding in the amount of $320,000 for improvements to Lorraine Road. Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Nays: None WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 Absent: Councilman Brown Motion Carried Unanimously r' 11. Adopt Resolution R-2023-90, A Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Thomas Engineering Group, LLC for Federal Participation in the Lorraine Road Resurfacing Project Councilman Weller moved and Councilman Clousing seconded that R-2023-90, A Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Thomas Engineering Group, LLC for Federal Participation in the Lorraine Road Resurfacing Project, be adopted. City ManagerDzuganstated upon staffcompletion ofan lllinois DepartmentofTransportation consultant review process, Thomas Engineering Group was selected as the best qualified to complete construction engineering for Lorraine Road. Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilman Brown Motion Carried Unanimously 12. Adopt Resolution R-2023-91, A Resolution Authorizing the Binding of Property and Casualty Insurance Coverages for November 1, 2023 Through October 31, 2024 Councilman Barbier moved and Councilwoman Robbins seconded that R-2023-91, A Resolution Authorizing the Binding of Property and Casualty Insurance Coverages for November 1, 2023 Through October 31, 2024, be adopted. City Manager Dzugan stated the resolution authorizes the binding of property and casualty insurance coverages and reduces the annual expense by approximately $50,000. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Motion Carried Unanimouslv 1 WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 13. Council Comment Councilwoman Robbins encouraged residents to visit 1522 Childs Street to view some of the largest pumpkins grown in lllinois. She detailed the pumpkins were all grown on the resident's property. She also noted the Downtown Wheaton Association reported 6 additional new businesses coming to Downtown Wheaton and 4 pending potential businesses. She encourages residents to attend upcoming events in Downtown Wheaton including trick-or-treating on October 28th and the Christmas Parade and Tree Lighting on November 24th. Councilman Barbier expressed appreciation to the Wheaton Park District for hosting the various events including Halloween Happening and Touch-A-Truck. Mayor Suess congratulated the Wheaton Public Library on hosting a successful 100 Anniversary event celebrating their 100th year as a tax-supported City library. He detailed the library's history dates back to 1891. Healso recognized service clubs, RotaryA.M., Rotary P.M. and LionsClubfortheircontinued service and community involvement. 14. Approval ofWarrant Councilman Barbier moved and Councilwoman Bray-Parker seconded that Warrant No. 858 in the amount of $1,617,747.75 be approved. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilman Brown Motion Carried Unanimouslv 15. Closed Session: Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that the Wheaton City Council adjourntoclosedsessionat7:53 p.m.forthe purposeofCollective Negotiating MattersS ILCS 120/2(c)(2). Roll Call Vote: Ayes: Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilman Brown WHEATON CITY COUNCIL PROCEEDINGS Monday, October 16, 2023 Motion Carried Unanimouslv p The City Council returned to the open portion oftheir meeting at 8:12 p.m. 16. Adjournment Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 8:12 p.m. Voice Vote: Ayes: Councilwoman Bray-Parker MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilman Brown Motion Carried Unanimously Respectfully submitted, Andrea Rosedale City Clerk Submitted for Approval: November 6, 2023 u