City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYORPHILIPJ.5UESS COUNCILMAN MICHAEL BARBIER | COUNCILWOMAN ERICA BRAY.PARKER | COUNCILMAN SCOTT BROWN COUNCILMAN BRADI..EY CLOUSING | COUNCILWOMAN l.YNN ROBBINS | COUNCILMAN SCOTT WEII.FR WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60)87 Monday, December4, 2023 1. CalltoOrderandRollCall The regular Wheaton City Council Meeting was called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown Absent: None City Staff Physically Present: Michael Dzugan, City Manager John Duguay, Assistant City Manager Dawn Didier, CityAttorney Robert Brill, Fire Chief James Kozik, Director of Planning and Economic Development Vincent Laoang, Director of Public Works Robert Lehnhardt, Director of Finance Joseph Tebrugge, Director of Engineering Susan Bishel, Public Information Officer Andrea Rosedale, City Clerk City StaffElectronically Present: Samuel Webb, Public Works Fleet Superintendent 2. Presentations "Christmas Mayor Suess read and presented a proclamation proclaiming December 8th and 9th, 2023 as Sharing Weekend" to Ms. Julie Nelligan, President of Christmas Sharing Wheaton Warrenville. Ms. Nelligan thanked the City of Wheaton for their support and reported 750 families from Community Unit School District 200 will be served at three sites providing food, sundries, toys and gift cards. 3. Citizensto be Heard None. 4. Consent Agenda Councilman Barbier moved and Councilwoman Robbins seconded that the following action be taken on the Consent Agenda items: ^ WHEATON CITY COUNCIL PROCEEDINGS Monday, December4, 2023 1. Approve the minutes of Regular Meeting - November 20, 2023, as submitted. 2. First reading of An Ordinance Amending the Official Motor Vehicle and Traffic Schedules (Chapter 70) for the City of Wheaton - Cherry Street. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimously 5. Adopt Resolution R-2023-103, A Resolution Authorizing the Purchase of Two (2) Replacement Ambulances from American Response Vehicles in Accordance with the Houston - Galveston Area Council Cooperative Purchasing Program's Contract #AM10-23 for a Total Amount Not to Exceed $551,880.90 Councilman Brown moved and Councilwoman Bray-Parker seconded that R-2023-103, A Resolution Authorizing the Purchase of Two (2) Replacement Ambulances from American Response Vehicles in Accordance with the Houston - Galveston Area Council Cooperative Purchasing Program's Contract #AM10-23 for a Total Amount Not to Exceed $551,880.90, be adopted. City Manager Dzugan stated staff recommended preordering 2 ambulances with delivery expected in 2/2 to 3 years, due to production schedule delays, resulting from auto strikes and supply chain issues. He reported both units will be charged upon delivery and the retiring units are expected to have more than 100,000 miles at the time of replacement. In response to Councilwoman Bray- Parker, Chief Brill estimated the value ofthe retired units at auction to be approximately $5,000 - $12,000 depending on the condition. Roll Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None Motion Carried Unanimously WHEATON CITY COUNCIL PROCEEDINGS Monday, December4, 2023 6. Adopt Resolution R-2023-104, A Resolution Authorizing the Execution of Agreement No. 428 with John Neri Construction Co., Inc. for Cadillac & Wakeman Flood Improvements for a Total Amount Not to Exceed $3,737,142 and a 3% Contingency Councilwoman Bray-Parker moved and Councilman Barbier seconded that R-2023-104, A Resolution Authorizing the Execution of Agreement No. 428 with John Neri Construction Co., Inc. for Cadillac & Wakeman Flood Improvements for a Total Amount Not to Exceed $3,737,142 and a 3% Contingency, be adopted. City Manager Dzugan stated in early 2022 staff had applied for a $500,000 grant through the county for the project which estimated construction costs at $2.3MM with the City's cost at $1.8MM. He stated with the current low bid at nearly $3.8MM, the City's cost is now $3.3MM with sufficient funds in the capital improvement fund to cover the additional expense. Roll Call Vote: Ayes: Councilwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried UnanimouslY 7. Adopt Resolution R-2023-105, A Resolution Authorizing the Purchase of One (1) 2024 Chevrolet Tahoe Police Interceptor from Miles Chevrolet for a Total Amount Not to Exceed $54,097 Councilman Brown moved and Councilman Clousing seconded that R-2023-105, A Resolution Authorizing the PurchaseofOne (1) 2024ChevroletTahoe Police Interceptorfrom MilesChevroletfora Total Amount Not to Exceed $54,097, be adopted. City Manager Dzugan stated the resolution approves a bid waiver to purchase and replace a police SUV command vehicle with 117,000 miles on it. He stated due to ongoing delays with vehicle purchases,staff recommended purchasing the vehicle directly from a dealer offering the same bid pricing structure as past state contracts. In response to Councilman Barbier, Fleet Superintendent Webb stated the SUV is expected to be delivered in mid-2024. Roll Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller WHEATON CITY COUNCIL PROCEEDINGS Monday, December4, 2023 Councilman Barbier Councilwoman Bray-Parker Nays: None Absent: None Motion Carried Unanimously 8. Receive Planning and Zoning Board Report Re: ZA #23-19/ Special Use Permit/ 1401 S. Naperville Road/ Bethel Presbyterian Church Councilman Clousing moved and Councilman Barbier seconded that Planning and Zoning Board Report ZA #23-19/Special Use Permit/ 1401 S. Naperville Road/ Bethel Presbyterian Church, be received. City Manager Dzugan stated the Planning and Zoning Board recommended approval of the special use permit to allow for the construction of a new 1,350 square foot entrance vestibule. Roll Call Vote: Ayes: Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Nays: None Absent: None Motion Carried Unanimously Pass Ordinance 0-2023-49, An Ordinance Granting a Special Use Permit to Allow the Construction and Use of a New 1,350 Square Foot Entrance Vestibule Addition to the Existing Bethel Orthodox Presbyterian Church Building All on a Certain Piece of Property Commonly Known as 1401 S. Naperville Road - Bethel Orthodox Presbyterian Church Councilman Barbier moved and Councilwoman Bray-Parker seconded that 0-2023-49, An Ordinance Granting a Special Use Permit to Allow the Construction and Use of a New 1,350 Square Foot Entrance Vestibule Addition to the Existing Bethel Orthodox Presbyterian Church Building All on a Certain Piece of Property Commonly Known as 1401 S. Naperville Road - Bethel Orthodox Presbyterian Church, be passed. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller WHEATON CITY COUNCIL PROCEEDINGS Monday, December4, 2023 Nays: None Absent: None Motion Carried Unanimously 9. First Reading of An Ordinance Levying Taxes for General and Special Corporate Purposes for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 for the City of Wheaton, lllinois 10. First Reading of An Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 In and for the City of Wheaton Special Service Area NumberThree City Manager Dzugan detailed Special Service Area #3 provides maintenance of open spaces within the StreamsSubdivision. 11. First Reading of An Ordinance for the Levy and Assessment of Taxes for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 In and For the City of Wheaton Special Service Area Number Eight City Manager Dzugan detailed Special Service Area #8 funds the Downtown Wheaton Association expenditures and operating expenses in the Downtown area and was discussed at the November 27, 2023, City Council Truth in Taxation Public hlearing. 12. Council Comment Councilwoman Bray-Parker thanked the Wheaton Lions Club and Wheaton Park District for hosting a successful 2023 Reindeer Run. 13. Approval of Warrant Councilman Barbier moved and Councilwoman Bray-Parker seconded that Warrant No. 861 in the amount of $718,462.70 be approved. Roll Call Vote: Ayes: Councilman Barbier Councilwoman Bray-Parker Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: None Motion Carried Unanimously 14. Adjournment Councilwoman Bray-Parker moved and Councilwoman Robbins seconded that the regular Wheaton City Council Meeting be adjourned at 7:16 p.m. WHEATON CITY COUNCIL PROCEEDINGS Monday, December4, 2023 Ayes: Roll Call Vote: Councilwoman Bray-Parker Councilman Brown r MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: None Motion Carried Unanimously Respectfully submitted, Andrea Rosedale City Clerk Submitted for Approval: December 18, 2023 Q u