City Council Meetings

WHEATON CITY COUNCIL PROCEEDINGS MAYOR PHILIPJ, SUESS COUNCILMAN MICI—IAEL BARBIER l COUNCILWOMAN ERICA BRAY-PARKER I COUNCILMAN SCOTT BROWN COUNCILMAN BRADLEY CLOUSING I COUNCILWOMAN LYNN ROBBINS ] COUNCILMAN SCOTT WELLER WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W WESLEY STREET, WHEATON, ILLINOIS 60157 Monday, October 7, 2024 1. Call to Order and Roll Call The regular Wheaton City Council Meeting called to order at 7:00 p.m. by Mayor Philip J. Suess. Upon roll call, the following were: Physically Present: Mayor Suess Councilman Clousing Councilman Weller Councilman Barbier Councilman Brown Electronically Present: Councilwoman Robbins Absent: Councilwoman Bray—Parker Mayor Suess announced the City Clerk had received notice from Councilwoman Robbins to attend the meeting electronically in accordance with Wheaton City Code Section 2-42. No objections were received, and Mayor Suess confirmed authorization to allow Councilwoman Robbins to attend and participate electronically. City Staff Physically Present: Michael Dzugan, City Manager Dawn Didier, City Attorney Jim Kozik, Director of Planning & Economic Development Joseph Tebrugge, Director of Engineering Robert R. Lehnhardt, Director of Finance/Treasurer Susan Bishel, Public Information Officer Al McMillen, Water Superintendent Carly Johns, Administrative Assistant City Staff Electronically Present: None 2. Citizens to be Heard Erica Nelson, 1734 Kay Rd., expressed gratitude to the Mayor and City Council for consideration of an appointment to the Community Relations Commission. Elizabeth Krecisz, 105 E. Thompson Dr., expressed gratitude to the Mayor and City Council for consideration of her appointment to the Historic Commission. 3. Consent Agenda Councilman Barbier moved and Councilman Brown seconded that the following action be taken on the Consent Agenda items: WHEATON CITY COUNCIL PROCEEDINGS Monday, October 7, 2024 1. Approve the minutes of Wheaton City Council Regular Meeting — September 23, 2024, as submitted. 2. Adopt Resoiution R-2024-84, A Resolution Authorizing the Execution of Agreement No. 487 with BP Construction and Remodelers inc. for City Hall North Entrance Sidewaik and Accessible Ramp improvements for a Total Amount Not to Exceed $36,960 and a 5% Contingency. Roll Call Vote: Ayes: Councilman Barbier Councilman Brown MayorSuess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilwoman Bray—Parker Motion Carried Unanimously 4. Approve Appointments to City Commissions Mayor Suess moved and Councilman Barbier seconded that Andrew McGady be appointed to the Community Relations Commission, Christine Denz and Victoria lsikman be appointed to the Fine & Cultural Arts Commission and Debra Corwin, Elizabeth Krecisz and Jackson Metcalf be appointed to the Historic Commission for three-year terms through October 7, 2027. Roll Call Vote: Ayes: Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Councilman Barbier Councilman Brown Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimously 5. Receive Planning & Zoning Board Report Re: ZA #24-12/ Lot Width Variation/ 911 N. Wheaton Avenue/ Bredehoeft Builders, Inc. Councilman Weller moved and Councilman Brown seconded that Planning & Zoning Board Report Re: ZA #24-12/ Lot Width Variation/ 911 N. Wheaton Avenue/ Bredehoeft Builders, lnc., be received. City Manager Dzugan stated the Planning & Zoning Board recommends the approval of a lot width variation to allow construction of a two—story addition to an existing residential structure. He noted the lot width requested is 44.6 feet versus the required 50 feet which was previously granted but had lapsed due to time. WHEATON CITY COUNCIL PROCEEDINGS Monday, October 7, 2024 Roll Cali Vote: Ayes: Councilman Weller Councilman Barbier Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimousiv Pass Ordinance 0-2024-26, An Ordinance Granting a Lot Width Variation on a Certain Piece of Property Commonly Known as 911 N. Wheaton Avenue — Bredehoeft Builders, Inc. Councilman Brown moved and Councilman Weller seconded that 0-2024-26, An Ordinance Granting a Lot Width Variation on a Certain Piece of Property Commoniy Known as 911 N. Wheaton Avenue — Bredehoeft Builders, lnc., be passed. Roil Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Ciousing Councilwoman Robbins Councilman Weller Councilman Barbier Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimousiy 6. Adopt Resolution R-2024-85, A Resolution Authorizing the Execution of Agreement No. 492 with Western Specialty Contractors for the Manchester Road Water Tower Foundation Repairs for a Total Amount Not to Exceed $103,240 and a 5% Contingency Councilman Weller moved and Councilwoman Robbins seconded that R-2024-8S, A Resolution Authorizing the Execution of Agreement No. 492 with Western Specialty Contractors for the Manchester Road Water Tower Foundation Repairs for a Total Amount Not to Exceed $103,240 and a 5% Contingency, be adopted. City Manager Dzugan stated two bids were received to repairtwo of twelve outer pier supports in addition to work on the center riser and overflow spillway. He detailed capital reserves in the water fund will provide for the $28,000 amount over budget. Roll Call Vote: Ayes: Councilman Weller Councilman Barbier Councilman Brown Mayor Suess Councilman Clousing WHEATON CITY COUNCIL PROCEEDINGS Monday, October 7, 2024 Councilw0man Robbins Nays: None Absent: Counciiwoman Bray—Parker Motion Carried Unanimouslv 7. Adopt Resoiution R-2024-86, A Resolution Authorizing the Binding of Property and Casuaity Insurance Coverages for November 1, 2024 through October 31, 2025 Councilman Ciousing moved and Counciiman Barbier seconded that R-2024—86, A Resoiution Authorizing the Binding of Property and Casuaity insurance Coverages for November 1, 2024 through October 31, 2025, be adopted. City Manager Dzugan stated the resoiution authorizes insurance coverages and premiums proposed in the amount of $772,575. He noted the premium and fee increase of 3.8% was reasonabie given the current insurance market. Roil Call Vote: Ayes: Counciiman Clousing Counciiwoman Robbins Counciiman Weiier Counciiman Barbier Counciiman Brown Mayor Suess Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimously 8. Adopt Resolution R-2024-87, A Resolution Authorizing the Execution of Agreement No. 494 with William Murphy for Administrative Consulting Services Councilman Brown moved and Councilman Weller seconded that R-2024-87, A Resolution Authorizing the Execution of Agreement No. 494 with William Murphy for Administrative Consulting Services, be adopted. City Manager Dzugan explained that the agreement with William Murphy involves providing services to manage projects and tasks previously overseen by the now-vacant Assistant City Manager position. Councilman Barbier stated William Murphy will be a valuable asset to the City. Roll Call Vote: Ayes: Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weiier Councilman Barbier Nays: None Absent: Counciiwoman Bray—Parker WHEATON CITY COUNCIL PROCEEDINGS Monday, October 7, 2024 Motion Carried Unanimouslv 9. Adopt Resolution R-2024-88, A Resolution Authorizing the Execution of Change Order #2 to Agreement No. 459 with R.W. Dunteman Company for Additional Services for the 2024 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $211,861.48 Councilman Barbier moved and Councilman Brown seconded that R-2024—88, A Resolution Authorizing the Execution of Change Order #2 to Agreement No. 459 with R.W. Dunteman Company for Additional Services for the 2024 Road, Sewer, and Water Rehabilitation Program for a Total Amount Not to Exceed $211,861.48, be adopted. City Manager Dzugan stated the change order primarily entails costs associated with removing poor pavement base exposed during the repaving process. Roll Call Vote: Ayes: Councilman Barbier Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimously 10. Council Comment Mayor Suess recognized the Fine and Cultural Arts Commission for their efforts in coordinating the Lot 3 downtown mural near the pavilion. He reported the mural has received positive feedback since the unveiling on Saturday, October 5th. 11. Approval of Warrant Councilman Barbier moved and Councilwoman Robbins seconded that Warrant No. 881 in the amount of $3,803,278.59 be approved. Roll Call Vote: Ayes: Councilman Barbier Councilman Brown Mayor Suess Councilman Clousing Councilwoman Robbins Councilman Weller Nays: None Absent: Councilwoman Bray-Parker Motion Carried Unanimouslv WHEATON CITY COUNCIL PROCEEDINGS Monday, October 7, 2024 12. Adjournment Councilwoman Robbins moved and Counciiman Brown seconded that the regular Wheaton City Council Meeting be adjourned at 7:15 p.m. Roll Call Vote: Ayes: Counciiwoman Robbins Counciiman Weller Counciiman Barbier Counciiman Brown Mayor Suess Counciiman Clousing Nays: None Absent: Counciiwoman Bray-Parker Motion Carried Unanimouslv Respectfully submitted, [YMILM %WXM€, Andrea Rosedale City Clerk Submitted for Approval: October 21, 2024