City Council Planning Sessions

1. City Council Planning Agenda Documents: 2015-04-27 CITY COUNCIL PLANNING AGENDA.PDF 2. City Council Planning Review Of Sanitary Sewer Report Ps05 Documents: 2015-04-27 CITY COUNCIL PLANNING REVIEW OF SANITARY SEWER REPORT PS05.PDF 3. City Council Planning Minutes Documents: 2015-04-27 CITY COUNCIL PLANNING MINUTES.PDF 4. City Council Planning Housing Commission Purpose Statement Ps04 Documents: 2015-04-27 CITY COUNCIL PLANNING HOUSING COMMISSION PURPOSE STATEMENT PS04.PDF 5. City Council Planning Electric Car Charging Station Ps03 Documents: 2015-04-27 CITY COUNCIL PLANNING ELECTRIC CAR CHARGING STATION PS03.PDF 6. City Council Planning Draft 2015-04-13 Minutes Ps02 Documents: 2015-04-27 CITY COUNCIL PLANNING DRAFT 2015-04-13 MINUTES PS02.PDF  WHEATON CITY COUNCIL PLANNING SESSION WHEATON CITY HALL – COUNCIL CHAMBERS 303 W. WESLEY STREET, WHEATON, ILLINOIS MONDAY, APRIL 27, 2015 - 7:00 P.M. AGENDA I. Call to Order II. Approval of Minutes – April 13, 2015 III. Electric Car Charging Station IV. Housing Commission Purpose Statement V. Review of Sanitary Sewer Report VI. Public Comment VII. City Council/Staff Comments VIII. Adjournment During the Public Comment portion of the agenda, the presiding officer shall recognize any person requesting to be heard on any of the planning session agenda items only. Persons speaking during Public Comment shall not speak longer than three (3) minutes and shall be permitted to speak only once. Visitors must remain quiet and not engage in behavior that interferes with the Planning Session. The presiding officer may, or upon a majority vote of the council, request any visitor who violates any provision of this paragraph to leave the council chambers, and such visitor shall thereupon leave. Any person providing public comment shall address the presiding officer only and shall not proceed with remarks until recognized. When recognized, the person shall state his or her name and address. Cross floor discussions are prohibited. If a member of the City Council has questions of any person who has provided public comment, that person may address the specific question.  MEMORANDUM TO: The Honorable Mayor and City Council FROM: Michael Dzugan, Assistant City Manager Paul Redman, Director of Engineering Russell Peacock, Project Engineer DATE: April 23, 2015 SUBJECT: 2014 BASIN 4 PILOT STUDY OVERVIEW OBJECTIVE Review the December 2014 Basin 4 report prepared by RJN Group which documents and analyzes the results and effectiveness of techniques used in a Basin 4 Pilot Study area to reduce inflow and infiltration into the sanitary sewer system. Based upon the analysis of results and technique effectiveness, establish appropriate future actions to achieve the Strategic Goal of reducing sanitary sewer backups and overflows. BACKGROUND Strategic Goal Strategic Goal 2, Quality Infrastructure, Key Performance Indicator A, provides - that a citywide program to reduce sanitary sewer backups and overflows be initiated by September 2012. The Plan identified to accomplish the KPI-A was to: “Identify sources of inflow, select rehabilitation approaches to reduce inflow and establish a pilot project in a high inflow area to test the effectiveness of rehabilitation efforts, then use approach if effective in other high inflow areas.” A number of planned methodical steps have taken place to accomplish KPI-A including engaging RJN Group to identify a more specific roadmap for achieving the goal of reduced backups and overflows. 2011 Basin 4 Rehabilitation Program In 2006, the City and Wheaton Sanitary District jointly - created a Wet Weather Facility Plan that identified selected areas in the City that were tributary to the Wheaton Sanitary District and experiencing high flows. Flow reduction and capital improvement projects were identified at a very superficial level to achieve a target 40% flow reduction. RJN Group was engaged to perform field data collection, modeling and analysis in one of the priority areas, Basin 4, to establish a foundation for further efforts to reduce backups and overflows, and achieve a 40% flow reduction. Based upon the analysis, it was determined the majority of the excess flow in Basin 4 was coming from private sector sources; the largest contributors being private sector building foundation drains and building service laterals. The 2011 Study recommended that the City conduct a Pilot Study within Basin 4 to measure the effectiveness of techniques that were projected to achieve a 40% target reduction in flow. Total estimated flow sources and percentage of flow to be removed are identified in Table A. A Pilot Study area was selected based on basement backup concentration, results of lateral televising, topography and the number of building laterals. A comprehensive approach to Page lof 7 address source contributors was recommended including the following activities: building inspections (sump pumps, downspouts. area drains), manhole inspections, rehabbing public and private sector (lateral cleaning and televising) defects, and flow monitoring. Table A— Flow Sources Flow Source Percent Percent Source to Total Flow Cuniulative Flow of Flow be Removed Removed removed Public Sector 2% 100% 2% 2% Private Sector - (‘leanouts, 1% 100% 2% 4% downspouts -sump pumps 11% 100% 1 1% 15% -laterals 42% 61% 25% 40% -foundation drains 44% 0% 0% 40% BASIN 4 PILOT STUDY Basin 4 is located in the northeast pai-t of Wheaton and is comprised of approximately 1750 properties mainly single family homes. Wheaton College is also included in Basin 4. The Pilot Study area is composed of three sub basins: 4-1, 4-4, and 4-6. However, shortly after the project got underway, in an effort to meet budget constraints, a decision was made to rehabilitate private service laterals in sub basins 4-1 and 4-6 only, but continue to monitor flow from all three sub basins. Sub basins 4-I and 4-6 are comprised of419 properties, most all of which are single family homes. Implementation The entire study took 20 months to complete (from March 2013 through November 2014), although flow monitoring continues. Total costs for the Pilot Study were $1,525,000 (engineering and construction) and $215,000 (City in-kind contributions). Attachment A provides full summary of costs. In order to achieve the 40% target flow reduction, reduction techniques employed in the Pilot Study included public sector sewer main lining and manhole rehabilitation, and private sector techniques including disconnections (sump pumps, drains, etc.) and service lateral lining. Metering and flow monitoring was used to establish before and after conditions. Flow Monitoring Flow meters were installed in the same three locations used for the 2011 — Study. In addition, the City’s long ten-n meter remained in place to meter the entire basin and the City installed an additional meter on Webster Avenue; therefore, 5 meter sites were used, 3 within the Pilot Study area and 2 just outside the Pilot Study area. Rain data was collected from 3 City owned rain gauges and a fonnula was used to calculate the amount of rain fall in a given period in the Pilot Study area. COSTS $30,000 and $45,000 City labor contribution. - Building Inspection/Dye Testing Building inspections were performed in 538 of 572 homes in — the Pilot Study area as well as for businesses and some Wheaton College buildings. During these inspections illegal connections such as storm sumps discharging to the sanitary sewer, downspouts and/or area drains discharging to sanitary sewer were found. In many cases, building inspections alone were not sufficient to confirm an illegal connection and dye testing was required for which City staff placed dyed water in the potential source with enough water to Page 2of7 observe discharge. 32 illegal connections were reported: I connected downspout, 15 storm surnps connected to the sanitary sewer, 5 combination sumps, 2 unsealed sanitary sumps, and 9 diverter valves. After further investigation of each of the propeiies it was determined that 28 illegal sump pump connections needed to be removed. To date, 11 of the 28 connections have been remedied. COSTS - $135,000 and $30,000 City labor contribution. Manhole Inspections and Rehab City Public Works staff inspected approximately 150 — manholes in the pilot area. City staff installed 21 internal chimney seals and replaced 13 covers and grouted 4 manholes in the Pilot Study area. COSTS $10,000 City labor contribution. - Public Mainline Lining The City has been lining sanitary sewers throughout the system since - 1989. At the time of the 2011 Study 73% of the sub basin 4-1 and 4-4 were either PVC or had been rehabilitated. Since 2012, the remaining sanitary sewers were lined so that 100% of the 20,272 feet of sanitary sewer in 4-1 and 4-4 is either PVC or lined. Sewer Lateral TV Inspection with Dye Flooding Televising all private service laterals was attempted. In total, 600 laterals were televised in the pilot Study area in the summer of 2012. In conjunction with the televising, City staff dyed-water flooded above the lateral to simulate a storm event. Approximately 80% of the laterals were televised using the dye flooding technique. A camera observed flows and entry points of the dyed water in the lateral providing a strong foundation for selecting which laterals would be recommended for lining. Original assumption was 60% of the laterals would leak and that only about 60% of the leaking laterals needed to be lined to achieve the desired 25% flow reduction from the service laterals. However, based upon televising inspection and dye flooding it was found that 95% of the laterals were leaking. COSTS $182,000 and $40,000 City labor contribution. — Service Lateral Lining Rehab The leaking observed during the televising and dye flooding — recommended lining as close to the house as possible. The length of service lateral lining ranged from 7 to 127 feet, with average length at 61 feet. To allow an access point to accomplish the lining process, cleanouts were installed on most of the service lateral lines (only 20% of lateral lines had an existing cleanout). The number and percentage of service laterals lined is shown in Table B. The service lateral lining was the primary focus of the Pilot Study and proved to be the most challenging and expensive. COSTS $940,000 and $93,000 City labor contribution. - Table B — Lateral Lining Totals Basin Total homes in Basin Lined Laterals % of Laterals L.ined 4-1 221 75 34% 4-6 198 85 43% Total 419 160 38% Service Laterals Not in Use One of the findings of televising was that 25% of the service — laterals were no longer in service yet connected to the sewer system. These abandoned service laterals are large contributors of inflow and infiltration. These laterals were not properly Page 3of7 abandoned. In segments where service laterals were being lined, a short 3 foot liner was placed over the abandoned connection. 34 (31 by contractor and 3 by public works) abandoned laterals were treated in this manner. COSTS $80,000. - Flow Analysis Used to estimate the amount of potential inflow and infiltration into the sanitary system. Average Dr Weather Flow Data was collected during dry weather to establish average dry - weather flow for sub basins 4-I and 4-4. Average dry weather flow data was gathered at three intervals: pre-rehabilitation (August 2012), mid-rehabilitation (October 2013) and post- rehabilitation (August 2014). Rainfall and Storm Events A wide variety of rainfall was captured including some very dry - months and record storms such as the April 18, 2013 event. Wet Weather Analysis RJN used 4 different methods to examine the affect of the rehabilitation — performed in the Pilot Study area. Because the meter locations are affected by surcharged conditions at sub basin 4-1 (restricted by flow exceeding capacity) and sub basin 4-4 (restricted by downstream control) multiple modeling was necessary to get better statistical significance. These two restrictions made it difficult to measure affects of inflow and infiltration mitigation efforts. Hydraulic Model Used to evaluate the impact of inflow and infiltration into the sanitary sewer system through established modeling which identifies Levels of Protection. Level of Protection is the storm with the smallest recurrence interval that a typical property would experience a potential sewer backup. The results of the Level of Protection modeling indicated that currently 14% of properties may be at risk of basement backup during a 6-month storm and 43% at a 25 year storm. Implementing both capital improvements and a 40% flow reduction would reduce the number of backups to 8% at a 25 year storm event. See Table C, Basin 4 Properties Subject to Backup. Table C Bs,n4Properties Subject to Backup I : I Existing Conditions 40% I/I Rducton Cap. lmprov. + 0% Cap Improv. + 40% I/I Reduction I/I Reduction •6-Month •1-Year R2-Vear 5-Year 110-Year •25-Year Page 4 of 7 The properties identified at risk would need to be looked at on an individual basis to demine if they in fact have a basement or overhead sewer or are a candidate for an overhead sewer for which monetary assistance for overhead sewer could be provided. COSTS —$120,000 (flow analysis, modeling, and general administration) and $25,000 City labor contribution. Conclusions The original target flow reduction for Basin 4 was 40%. Multiple types of inflow and infiltration reduction techniques were completed. Based on the techniques used and completed, and completion of analysis and modeling it was estimated by RJN that the flow reduction efforts resulted in a 31% reduction inflow, with a 10% margin of elTor. It is estimated that 25% of the flow reduction came from service lateral lining, 4% sump pump disconnection and 2% from all other rehabilitation. Basement backups were reduced for each of the different rain events modeled. LESSIONS LEARNED The central purpose of the Basin 4 Pilot Study was to test certain assumptions concerning the effect techniques that once implemented would reduce inflow and infiltration into the sanitary sewer system by some measurable amount, and thereby have an effect of reducing sanitary sewer backups and overflows by some measurable amount. Given the nature of the Pilot Study, the City’s consultants, RJN, and City Staff learned a number of important things. Provided below is a summary of some of the major “lessons learned” that will prove very beneficial as the City sets a future course for the reduction of inflow and infiltration, and sanitary sewer overflows and backups. Poor Condition of the Service Laterals The condition of service laterals in the Pilot Study area was worse than initially anticipated. Initial assumption was that 60% of service laterals were in need of repair; the televising of the laterals showed that most all of the laterals, 95%, were in poor condition. The poor condition of the laterals affected some implementation efforts: The contractor was required to locate 1/3 of all service laterals from the home. To locate the service laterals from the home the contractor required homeowner cooperation. Coordination between the homeowners and contractor proved to be difficult and resulted in significant construction delays. > The service laterals in the pilot area required 20 point repairs (needed to dig a section of the service lateral) that were completed by both the City and the contractor. The majority of point repairs were required because this unexpected high number of service laterals could not be lined due to their poor condition. Public Sewer Main Condition Multiple public sewer main segments initially selected to have lateral lining performed did not possess the minimum accessibility requirements for the lateral lining equipment. Typical sanitary sewer mains in the Pilot Study area have cured-in-place pipe liners installed within the existing vitrified clay pipe. The cured-in-place liner follows the old pipe alignment and therefore does not Page 5 of 7 remove offset joints, sags or curves. These large defects that remain after lining can restrict the lateral lining equipment from accessing the private laterals from the public sewer main. Contractor Experience The contractor selected had significant experience with lateral lining however the nature, number and poor condition of the service laterals proved to be uncharted waters for the contractor. Concern exists whether the market has qualified contractors to competitively bid to line the service laterals that are in the condition and length of those found in the Pilot Study area. Pre-ilning Televising Pre-lining televising investigation was performed in order to identify the service laterals that leaked prior to design of the project. The investigation resulted in the determination that most all of the vitrified clay pipe service laterals leak. The contractor’s lining process required televising in order for the contractor to locate the laterals, observe their condition, and locate a cleanout. The pre-lining televising was not significantly used. Public Outreach and Project Information The City staff communicated at a number of points with residents affected by the Pilot Study. A survey completed by the staff after the project was completed requesting input from property owners about the City’s communication efforts came back very positive. Building Inspections The number of violations found as a result of the building inspection effort was low. Significant resources were expended on these inspections. Downstream Control The inflow and infiltration reduction techniques performed in the Pilot Study area were intended to be a model for the remainder of the priority basins and eventually have city-wide application. The Pilot Study area was selected because of the improvements that had been made to the public sewer system in the area. These improvements only included rehabilitation to the public sanitary sewer system and NOT capacity improvements. The public sanitary sewer system in the Pilot Study area is undersized in some segments which result in the system surcharging during small rainfall events. This resulted in flow monitoring not able to capture larger storm events and therefore increasing the error associated with measured results. Isolate Variables The primary focus of the Pilot Study was to assess the effectiveness of private service lateral lining; however, other inflow and infiltration reduction techniques were performed in the Pilot Study area. The other techniques of inflow and infiltration reduction performed used assumed values of flow reduction therefore leaving service lateral rehabilitation as the only factor impacting the flow reduction results. Including other flow reduction techniques in the Pilot Study area created uncertainty concerning how much of the reduction was due to the service lateral rehabilitation technique. Page 6of7  RECOMMENDED ACTION To continue to work towards achieving the Strategic Goal 2, Quality Infrastructure, Key Performance Indicator A, providing a citywide progi-arn to reduce sanitary sewer backups and overflows be initiated by September 2012 by identifying sources of inflow selecting rehabilitation approaches to reduce inflow and establishing pilot project in a high inflow area to test effectiveness of rehabilitation efforts, then use such approaches if effective in other high inflow areas, the Staff is recommending conducting a more refined pilot study, Pilot Study II, that will be constructed in a manner that incorporates the lessons learned and lead to the development of a cost effective approach to address the City Council’s strategic goal. Pilot Study II It is recommended that a study project be developed in Basin 4-8 (see Attachment B for map of the area). The preliminary plan is to line ALL of the service laterals in the area (120 homes) but only that segment of the service lateral within the right of way from the private service lateral’s — connection to the public sanitary sewer to a point just short of the private property line. A clean out would be installed in the right of way to facilitate the lining and establish a point for lining of the remaining section of the private service lateral if warranted in the future. No other inflow and infiltration reduction methods will be performed. Pre and post wet weather flow monitoring will be done to measure the affect of this approach. Staff would also recommend: Continue long term flow metering in Basins 3 and 4. Cap inactive private service lateral connections. Wheaton Sanitary District coordination. Define Plan and Phasing for capital improvements. Review overhead sewer assistance program. Continue consulting services with RJN to assist in carrying out recommended actions. (An amendment to the current agreement with RJN would be required.) Review and recommend process for identifying illegal connections. It is estimated total cost for Pilot Study II as set forth above to be less than $600,000. Page 7of7  ATTACHMENT A Financial Breakdown Activity Icost Description General Project Administration - RJN $40,000 Meetings, Council Presentations, Public Relations Flow Monitoring $30,000 Only in Pilot Project Area Flow Monitoring - Public Works $45,000 Maintenance and data collection Modeling $25,000 Modeling of Sewer System Reports $55,000 Recommendation and Final Reports Project Administration - Eng Dept $25,000 Meetings, Public Relations, ect Subtotal $220,000 Design Phase Service Lateral Investigation - Contractor $107,000 600 laterals Service Lateral Investigation - PWs $20,000 Dye flooding and Operator Support Service Lateral Support - RJN $75,000 Project Design, Video Review, Specifications Creation Engineering Department $20,000 Project Design, Specification Creation Manhole Review - Public Works $5,000 Collection of Data Manhole Review $5,000 Analysis of Data Subtotal $232,000 Construction Phase Lateral Lining $940,000 150 Full Lateral Liner Equivalents Service Lateral Abandonment $80,000 31 by contractor and 3 by PWs Engineering Department $75,000 Project Management, Construction Oversight Point Repairs w/ Public Works $18,000 18 repairs at an estimated $2000/repair Public Works Manhole Rehab $10,000 Rehabilitation of Manholes Subtotal $1,123,000 Building Inspections Building lnspections-RiN cost $135,000 Pilot Project Area - Inspection & Dye Testing Building Inspections -PWs cost $15,000 Trucks & Crew for Dye Testing Engineering Department $10,000 Review of Data, Support, Correspondence Building Inspection - Building Department $5,000 Correspondence, Processing, Plan Review, Inspection Subtotal $165,000 Total $1,740,000  ATTACHMENT B S 42-1 •tG • 9 L 21B — 4Q U ? 11 J t 4 11 L t t • 41 4t 41 411 41 1 12c 4 — L 4 ‘ 4 - 4 4 rt2 0) 9 t & 1’ Lfll OOL.. L ‘ ‘ 19 •I (i4 IAT/ L 4 (J - L r fl 3 Lij ‘ L 1 4 L - - 17 d24 C 5J °‘ / tP 71 U 11_ -1 1l_ - - t1 /14 L 7 - c-.-. — 72 9 27 L 3(11 L -  MEMORANDUM TO: Record FROM: Susan Bishel, Public Relations Coordinator SUBJECT: April 27, 2015 City Council Planning Session Minutes DATE: April 28, 2015 CC: Mayor and City Council, City Manager, City Clerk, Department Heads The Planning Session took place in the Council Chambers, Wheaton City Hall, 303 W. Wesley St., Wheaton, Illinois. Those attending the Planning Session included: Mayor Gresk, Councilwoman Corry, Councilman Prendiville, Councilman Rutledge, Councilman Saline, Councilman Scalzo and Councilman Suess. Also in attendance were City Manager Rose, Assistant City Manager Dzugan, Director of Engineering Redman, Sewer Superintendent Jankovic, Project Engineer Peacock and Public Relations Coordinator Bishel. The session began at 7 p.m. and concluded at 8:57 p.m. The following items were discussed: I. Call to Order The Wheaton City Council Planning Session was called to order at 7:00 p.m. by Mayor Gresk. II. Approval of April 13, 2015 Planning Session Minutes The Council approved the April 13, 2015 Planning Session Minutes. III. Electric Car Charging Station City Manager Rose stated as part of a Green Action Plan the Environmental Improvement Commission submitted earlier in the year, the commission recommended the City fund an electric car charging station for Municipal Parking Lot 1 at an estimated cost of $11,000. City Manager Rose stated City staff recommends against this proposal based on their belief that the City should not be taking on new programs at this time, especially in light of possible cuts to state shared revenue. He expressed concerns about the amount of staff time that would be required, maintenance costs, and philosophical questions that would arise if the City provided this service free of charge. In addition, with the low number of electric cars registered in Wheaton, City Manager Rose questioned the demand for a charging station. Council members commended the Environmental Improvement Commission for encouraging the use of alternative fuels and for their programs that support the local environment. However, Council members did not think this should be a City-supported program at this time. Environmental Improvement Commission Member Ted Witte addressed the Council, stating that this plan was an update to the commission’s 2008 Green Action Plan. He thanked the City Council for accommodating all of the other requests in the updated plan and for their consideration of an electric charging station. IV. Housing Commission Purpose Statement City Manager Rose stated the City’s Housing Commission is seeking to amend its purpose statement in the City Code in order to increase the group’s ability to serve residents. City Manager Rose questioned whether the commission’s expanded activities would require additional staff time and sought additional information from the Commission on the matter. The Commission indicated that staff assistance would not be needed. Tom Hudock, Housing Commission Chairman, stated through the commission’s outreach for the Senior Housing Program, they have become aware of other needs within the growing senior population in DuPage County. The commission would like to broaden its mission in order to explore additional ways to assist Wheaton residents in need. In response to Council questions, Mr. Hudock stated the commission does not anticipate needing any additional City staff time or funding. He stated they would like to find ways to connect residents with services or solutions available through other entities. Some Council members expressed concern that the commission may create unrealistic expectations from people needing assistance if their purpose is expanded. Other Council members stated expanding the commission’s purpose statement is a minor request that requires no funding; the commission is simply seeking permission to look beyond their current scope to explore needs within the community. The majority of the Council expressed interest in considering the requested amendment to the City Code. V. Review of Sanitary Sewer Report City Manager Rose stated the City conducted a pilot program to assess the effectiveness of a different approach to taking clear water out of the sanitary sewer as a way to minimize sanitary sewer backups and overland flows. RJN Group prepared a report summarizing the findings of this program, known as the Basin 4 Pilot Study. Karol Giokas, project manager with RJN Group, stated the City began this program as part of its infrastructure goal of reducing basement backups and overflows. In studying Basin 4, which is the northeast part of the city, RJN worked with staff to identify the portion of Basin 4 that would be included in the Pilot Program. Giokas stated their recommended course of action to reach the City’s goal of a 40 percent reduction in flow was to rehabilitate public portions of the system and perform selected private sector work, including lining some laterals and identifying and removing illegal connections to the system. The work included rehabilitation of 38 manholes, removing 11 illegal sump pump connections (18 additional connections have been identified but have not yet been removed), and lining 160 laterals. Giokas stated flow monitoring was done before and after the pilot area rehabilitation, with an estimated pilot area flow reduction of 31 percent. She stated some of the rehabilitation, such as removing the additional illegal connections, had not yet been done, which RJN believes accounts for the flow reduction not quite reaching the 40 percent goal. Giokas showed photos from dye testing before and after lateral lining, showing an example of how lining the lateral kept dyed water from infiltrating the sewer at the main. 4/27/15 Planning Session 2 She summarized challenges that arose in working on private property. City staff and contracted crews spent a great deal of time dealing with private property issues, mainly related to installing cleanouts and locating laterals near homes. Because of this, Giokas stated for a second pilot project, RJN is suggesting the City line laterals up to the property line, which would eliminate the need to perform work on private property. In response to Council questions about the effectiveness of lining laterals to the property line, Assistant City Manager Dzugan stated staff expects similar results, as in the first pilot, only 36 percent of the homes’ laterals were lined. In the second pilot, the City is proposing lining all of the laterals in the pilot area from the main to the property line. Director of Engineering Redman stated crews found the most problems with laterals near their connection to the sewer main, so they expect lining this portion would have the greatest impact on reducing flow. Assistant City Manager Dzugan stated staff is striving to find a balance in reducing flow in the most cost- effective way. In response to Council questions, Director of Engineering Redman stated cleanouts are only required when the lateral is lined over a longer distance. Giokas reviewed the capacity levels in the Wheaton Sanitary District’s southside interceptor, which is where Basin 4 empties. She discussed how the Wheaton Sanitary District’s capital improvements increased the southside interceptor’s capacity, but as part of an overall improvement plan, the City also agreed to reduce flow. Giokas reviewed the results of enhanced modeling in Basin 4 and the probability of backups in various conditions. The model conclusions showed that undersized sewers create hydraulic restrictions, and the City will not reach its goals of reduced backups without additional capacity. This can be accomplished with larger sewers or parallel sewers. RJN recommends the City continue with flow reduction in the public sector, with private sector rehabilitation and enforcement, and through lateral lining options. RJN also recommends Wheaton begin capital improvement preliminary designs and continue to monitor flow. Giokas reviewed a recommended overall schedule of flow reduction and capital improvement work to be done between now and 2023, which includes working on flow reduction measures from the north to the south, and capital improvement work from the south to the north. Assistant City Manager Dzugan summarized City staff’s recommendation to begin a second pilot program including lateral lining and defining a plan for phased capital improvements. In response to Council questions, Director of Engineering Redman stated the cost per property for lateral lining was approximately $6,500, and this lining has a life expectancy of 50 to 100 years. Overhead sewers cost approximately $6,000 per property to install. In response to Council questions, Director of Engineering Redman stated the 2006 study identified three priority areas (basins) within the City with the greatest needs for sanitary sewer 4/27/15 Planning Session 3 improvement. The City is first targeting these areas, but the same process won’t necessarily need to be carried out citywide because not all areas have the same needs. Mike Young of RJN answered Council questions by stating construction as part of the capital improvements could begin next year. City Manager Rose stated the City will also be looking at sewer rates and working to develop a long-term rate structure to support capital improvements. This study would be performed by an outside consultant. VI. Public Comment There were no public comments. VII. City Council/Staff Comments Councilman Rutledge noted that this is Liz Corry’s last meeting serving as an interim City Council representative. He thanked her for her service on the Council. IV. Adjournment The meeting was adjourned at 8:57 p.m. 4/27/15 Planning Session 4  Donald B. Rose City Manager TO: Honorable Mayor & City Council DATE: April 7, 2015 SUBJECT: Housing Commission Request — Commission Purpose In December, the Chair of the Wheaton Housing Commission sent me a memorandum asking the City Council to consider an amendment to the “Purpose” section of the City Code relating to the Housing Commission (Exhibit 1). Following receipt of this communication, I asked for clarification of the request (Exhibit 2) due to my belief that the purpose statement which they would like to add to the Code was very broad and somewhat vague. Last month, the Housing Commission responded to my request for additional information and that response is attached to this memorandum as Exhibit 3. I have placed this subject matter on this evening’s agenda for your review and consideration. Following your review and discussion of the information, I would like direction as to whether or not the City Council desires to modify the “Purpose” section of the City Code relating to the Housing Commission.  — City of Wheaton 303 W. Wesley Street Wheaton1L60187-0727 630-260-2000 City of Wheaton, Illinois www.wheatori.iI.us MEMORANDUM TO: Don Rose, City Manager DATE: December 16, 2014 SUBJECT: Chapter 2, Article V, Division 11 Code Amendment (Housing Commission) FROM: Tom Hudock, Housing Commission Chair Dear Mr. Rose, The Wheaton Housing Commission respectfully requests that the attached amendment, that being the addition of a paragraph 4, to the Wheaton City Code Section 2-413 be submitted for approval to the Mayor and Wheaton City Council. The Housing Commission feels that the addition of paragraph 4 to the code will enhance and broaden the Commissions ability to better support and accomplish the overall “Purpose” of the Housing Commission as prescribed in the opening paragraph of the Wheaton City Code Section 2-413. As the Housing Commission has performed its responsibility of administering the Housing Assistance Program, the Commissioners have had the opportunity to experience not only the housing adequacy of the senior population of Wheaton, but also the living experience of this senior population. Expanding the responsibilities of the Housing Commission will empower the Commissioners to better serve the diverse population in the city and explore issues relative not only to housing adequacy, but also the needs of Wheaton’s population to sustain and thrive as residents of Wheaton. Your consideration and support of this code amendment is greatly appreciated. Thank you for your assistance. Respectfully submitted, Tom Hudock Chair Housing Commission  ORDINANCE NO. F- AN ORDINANCE AMENDING CHAPTER 2 (ADMINISTRATION), ARTICLE V (BOARDS, COMMISSIONS AND COMMITTEES) OF THE WHEATON CITY CODE BE IT AND IT IS HEREBY ORDAINED by the Mayor and City Council of the City of Wheaton, Illinois, as follows: Section 1: That Chapter 2 (Administration) Article V (Boards, Commissions and Committees), Division 11 (Housing Commission) of the Wheaton City Code, 1972, is hereby amended with the addition of Section 2-413 (4) as follows: DIVISION 11- HOUSING COMMISSION Sec. 2-413. Purpose. - It is the policy of the city to encourage and develop the best possible living conditions for the present and future residents of the city, and to attain and maintain a stable and well-balanced community. The housing commission shall propose policies and programs to the city council which will assist all persons, regardless of age, race, color, creed or income, to have equal opportunity to secure safe and adequate housing within the city. To accomplish these ends, the housing commission will: (1) Administer a senior citizen housing assistance program with funds annually budgeted by the city council. The program will be administered according to the rules and guidelines established by the housing commission, and reviewed and updated by the commission on an annual basis. The commission will advise the city council prior to the annual budget meeting of its expected needs to administer this program for the upcoming fiscal year. (2) Review and recommend actions and policies pertaining to housing issues which have specifically been referred to them by the mayor and city council. (3) When an issue regarding housing becomes evident to the housing commission, but has not been specifically referred, the commission will advise the mayor and city council regarding the issue and make any appropriate recommendations. (4) The Housing Commission will provide a public forum for residents, organizations, and other advocates to bring concerns pertaining to the living conditions and housing related concerns of Wheaton residents. These concerns will be assessed by the Commission, to then be brought to the Mayor and City Council with action steps to address these concerns. Section 2: That all ordinances or parts of ordinances in conflict with these provisions are repealed. Section 3: This ordinance shall become effective from and after its passage, approval, and publication in pamphlet form in the manner prescribed by law. Mayor ATTEST: City Clerk  City of Wheaton 303 W. Wesley Street Wheaton, IL 601 87-0727 630-260-2000 City of Wheaton, Illinois www.wheaton.ll.us January 5, 2015 Mr. Tom Hudock Housing Commission Chair 1932 Gladstone Drive Wheaton, IL 60189 Dear Tom: I have had an opportunity to review your December 16, 2014 memorandum in which you ask the City Council to consider adding a paragraph to the “Purpose” Section of the City Code relating to the Housing Commission. Before I would submit your request to the City Council, I believe that additional information needs to be provided relating to your request. The proposal you have made seems to me to be very broad and vague. I would appreciate your providing the following additional infonnation with regard to your request: • What “need” has the Commission identified that requires it to become involved in the suggested activities? • What standards will be utilized to assess issues brought to the Commission? • How would the effort of the Housing Commission differ from the existing activities of the City’s Code Compliance Inspector? • An estimate of City staff time associated with the activities you are proposing. Once you provide me with this infon-nation, I would like to meet with you to further review your request prior to my presenting it to the City Council. Sincerely, Donald B. Rose City Manager Cc: Mayor & City Council Director of Building & Code Enforcement Kreidl Wheaton City Hall 303 W. Wesley Street Wheaton, IL 60187-0727 630-260-2000’ Fax 630-260-2017 TDD 630-260-8090 Mayor Michael J. Gresk City Manager Donald Rose — — City Council John Prendiville - John Rutledge• W. Thoreson Saline Todd Scalzo — Phil Suess  Ex3 City of Wheaton 303 W. Wesley Street Wheaton, IL 60187-0727 630-260-2000 MEMORANDUM TO: Don Rose, City Manager DATE: March 9, 2015 SUBJECT: Chapter 2, Article V, Division 11 Code Amendment (Housing Commission) FROM: Tom Hudock, Housing Commission Chair Dear Mr. Rose, First, please allow me to apologize for the delay in responding to your memo of January t5 h Due to the weather, we did not have the opportunity to meet in January and I am now responding following our February meeting, at which the Commission discussed the content of your memo. I will try to respond by addressing each of the areas of concern that you identified in the letter. • What “need” has the Commission identified that requires it to become involved in the suggested activities? The Commissions’ purpose currently states, “It is the policy of the city to encourage and develop the best possible living conditions for the present and future residents of the city, and to attain and maintain a stable and well-balanced community. The Housing Commission shall propose policies and programs to the city council which will assist all persons, regardless of age, race, color, creed or income, to have equal opportunity to secure safe and adequate housing within the city. To accomplish these ends, the housing commission will:”. In this regard, the Commissions’ primary activity is to serve the senior citizen population through the administration of the Housing Assistance Program.  303 Wheaton, IL 60187-0727 630-260-2000 City of Wheatori, Illinois www.wheaton.iLus Our proposal will allow time as a Commission, to serve as a public forum for residents, serving the whole demographic as stated in our purpose. In addition, while the ‘need” should be regardless of economic conditions, current poverty statistics are on the rise in DuPage County as can be seen in the PBS documentary, http:/Iwww.pbs.orq/newshour/bb/business-july-decl 1 -roverty 12-30/. Allowing a space and time for residents to address their housing concerns will be a more effective use of the Commissions’ existence. Also, the information discussed and investigated in this expansion of purpose will allow the Commission to more effectively support its role in advising the Mayor and City Council regarding these types of issues and making any appropriate recommendations. • What standards will be utilized to assess issues brought to the Commission? In the past, the Commission has invited speakers from federal, state and local governmental agencies to give presentations with regard to housing, income standards and resources available to the senior residents of Wheaton. With the expansion of purpose, we would look to become more educated in a more diverse group of topics expanding beyond seniors. This information would be the foundation from which we would evaluate the issues that should be brought forward to the Mayor and City Council for further discussion and possible action. • How would the effort of the Housing Commission differ from the existing activities of the City’s Code Compliance Inspector? The City’s Code Compliance Inspector deals with the existing property brick, mortar, and landscaping issues. What we are looking to address, are those concerns that could become issues for the City in the future. Also, we would look to address existing issues that could possibly be considered as a modification of the Code Compliance Inspectors role or that could be addressed by different perspectives relative to the actions taken by the City Council. For example, when the City issued the contract to remove the diseased elm trees, they could have include a provision in the bidding, that the winning bidder supply services to low income seniors to remove, for instance, 20 diseased trees from private property either at a reduced rate or possibly for free.  Wheaton, IL 6047.0727 1 j 7&A ITWiTiI I i F- The Commission would be exploring opportunities to possibly support low income individuals with some form of reduced service fee if appropriate, when the City negotiates a contract for service to be provided by an outside contractor, • An estimate of City staff time associated with the activities you are proposing. Currently, the Commission would take responsibility to draft any requests or proposals to the Mayor and City Council in the same manner as we prepare our own meeting minutes. It is estimated that little if any additional resources would be required from City staff. Should a new program be purposed to the City Council, that would require additional staff resources or funding, it would be the responsibility of the Commission to identify the resources and funds needed along with an estimate of the associated additional support required from staff, as an integral section of the proposal being submitted for the Mayor and City Council’s review. Expanding the responsibilities of the Housing Commission will empower the Commissioners to better serve the diverse population in the city and explore issues relative, not only to housing adequacy, but also the needs of Wheaton’s population to sustain and thrive as residents of the City. Your consideration and support of this code amendment is greatly appreciated. Thank you for your assistance. Respectfully submitted, Tom Hudock Chair Housing Commission  Donald B. Rose City Manager TO: Honorable Mayor & City Council DATE: April 23, 2015 SUBJECT: Electric Car Charging Station The Environmental Improvement Commission submitted a Green Action Plan (20 15/2016 Plan) to the City earlier this year (Exhibit 1). Action Item #4 of this plan requests funding for an electric car charging station in Parking Lot 1 at an estimated cost of $11,000. After reviewing the action plan, I responded to the Commission’s Chair with a letter dated February 13, 2015 (Exhibit 2). In this letter, I advised the Commission of the status of their first three action items and I asked for additional information relating to the fourth item (electric car charging station) to assist myself and the City Council in determining whether or not this would be an appropriate expenditure. Exhibit 3 to this memorandum provides a point-by-point response, from the Environmental Improvement Commission, to my February 13 letter. Based upon my review of the information submitted by the Commission, I would recommend against funding this request. In my opinion the City should not be establishing any new program or activity which will require a new object of expenditure in our budget and require the commitment of additional staff time which is already preciously limited. Beyond the initial $11,000 expenditure, there will be on-going costs associated with the installation of this equipment. Our Public Works Department will need to respond to any inquiries regarding the equipment and we will need to contract with someone for the maintenance of the equipment. There also appears to be a $340 cost for data collection associated with the operation of the machine. In addition, the City electrician is of the belief that it would be necessary for us to upgrade our electrical panel to provide more load bearing capacity in the parking garage. I am also opposed to the concept of providing “free” service to users of this charging equipment. There is no such thing as a “free” service. Someone, in this case the City, would be expending monies for maintenance costs, electricity, and depreciation costs for the replacement of the equipment. With the limited number of electric vehicles in the City and DuPage County, coupled with the fact that there are other alternate fuels (natural gas, propane), I would question the need for the City to begin providing alternative fuels to the owners of alternative fuel vehicles. This item appears on this evening’s planning session agenda for discussion and review by the City Council. Memo to City of Wheaton, City Council From: Environmental Improvement Commission Green Action Plan 2015/2016 Plan The Environmental Improvement Commission recommends that Wheaton, as a progressive City, continue to promote and implement environmentally green initiatives. The Commission recommends the following Actions during the next fiscal year. Action Item 1: Continue to Implement Wheaton Bike Plan Plan of Action: Add Bike Routes signage, painted stripping, and create bike lanes during roadway improvements scheduled for the next fiscal year. Continue to implement the Wheaton Bicycle Plan adopted by the Wheaton City Council in September 2011. To continue the short term plans, the committee has identified the top priorities for the next year. The recommendations for road projects for 2015/2016 are: 1. Childs Street/Illinois Street, signed bike route; 2. West Street between Northside Park and Roosevelt Road, Sharrows-shared lane pavement markings; 3. Manchester Road, Sharrows-shared lane pavement markings; 4. Briarcliff Boulevard between 22 Street and Blanchard, striped biking/parking lane; 5. Elm Street, signed bike route. Implemented by: City Council Sustained by: Planning Department, Engineering, Public works Estimated Cost: $ 35,000 (included in roads budgets as they are planned) rrime Frame: 2015/2016 fiscal year End Result: Safe identified routes in the City of Wheaton for both bicyclists and motor vehicles. Action Item 2: Prairie Path Enhancements in Downtown Plan of Action: Implement the Downtown Wheaton Strategic Plan for the Prairie Path Implement the Downtown Wheaton Strategic Plan for the Prairie Path enhancements by enhancing “Walkable” Wheaton. Take advantage of the increased Path traffic to encourage doing business in Wheaton, expand the trail capacity and improve hike and pedestrian safety for the congested trail. Implemented by: City Council Sustained by: Planning Department, Engineering, Public works Estimated Cost: Included in Strategic Plan Time Frame: 5 years End Result: Improve traffic into the City of Wheaton downtown area by bicycle and foot. Improve safety for both with an enhanced trail for the current and future traffic load. Increase business including shopping and dining in downtown Wheaton without the addition of parking. Action Item 3: Recycling in downtown Wheaton Plan of Action: Add Recycling Cans in downtown The Environmental Improvement Commission recommends adding at least four recycling cans in the highest traffic areas of downtown Wheaton. This should be included in the contract renegotiation this Fall for the curbside trash and recycling agreement with the City. Implemented by: City Council Sustained by: Public works Estimated Cost: $5,000 (included in the new contract) Time Frame: 2015/2016 fiscal year End Result: Decrease trash and encourage the public to recycle paper, plastic, and glass food carry-out items. This action continues the residential mindset of recycling. Action Item 4: Electric Car Charging Station Plan of Action: Add an Electric Car Charging Station in Parking Lot #1 Add two Electric car charging stations in prime locations in the downtown Wheaton parking lot #1. Provide charging service while residents dine, shop and go to the theater. Many Wheaton and neighboring residents have electric cars and that number is increasing. These cars are becoming more affordable and will become mainstream as hybrid vehicles are now. The recommendation is for two adjacent parking spaces for charging two vehicles simultaneously. The State of Illinois has provided grants to cover some of the costs so this estimate may actually he too high if the City applies for such a grant. Implemented by: City Council Sustained by: Public works Estimated Cost: $11,000 Time Frame: 2015/2016 fiscal year End Result: Provide a destination charging station for residents with electric cars. This demonstrates Wheaton as a progressive city and will draw in younger consumers to our businesses and into our community.  City of Wheaton 303 W. Wesley Street Wheaton, IL 60187-0727 630-260-2000 ieaton, ji;; February 13, 2015 Mr. Ted Witte, Chair Wheaton Environmental Improvement Commission 316 E. Jefferson Avenue Wheaton, IL 60187 Dear Ted: Thank you for your January 29 email clarifying for me the questions I had regarding the proposed budget for the Environmental Improvement Commission and the Commission’s Green Action Plan. The budget you have submitted for $21,500 will be included in the draft budget which will be presented to the City Council next month. I have reviewed your Green Action Plan and I would like to utilize this letter to comment on your four action items. Action Item 1: Continue to Implement Wheaton Bike Plan This section of your Green Action Plan identifies five items related to the action item. Items 1, 2 and 5 of the action item will be contained in our initial funding request for the grant which we have received. Item 3 (Manchester Road) is under further study by the staff to determine what, if any, parking restrictions would need to be added to Manchester Road to implement the suggestion. Item 4 (Briarcliffe Boulevard) will be addressed road is repaved as part of our annual Road Program. Action Item 2: Prairie Path Enhancements The City plans on addressing this action item as part of our central area improvements. Action Item 3: Recycling in Downtown Wheaton The City plans on addressing this action item as part of our central business district improvements. Action Item 4: Electric Car Charging Station In my opinion, the Commission needs to address a number of issues with regard to this item. While it will ultimately be a policy decision of the City Council to implement such a program, I do not believe that the Commission has, to this point, provided a justification for the program. It seems to me that this program has been pushed by a “vendor” of equipment rather than the Commission performing an analysis of the need and how the costs of the program will be recouped from the users of the service. Wheaton City I-fall 303 W. Wesley Street’ Wheaton, IL 60187-0727 630-260-2000’ Fax 630-260-2017 ‘TDD 630-260-8090 Mayor Michael J. Gresk City Manager Donald Ro5e — — City Council —John Prendiville John Rutledge’ W. Thoreson Saline -Todd Scaizo Phil Suess To further determine the feasibility of this action item, I believe that the Commission needs to address the following: • Is there more than one vendor for this product? If so, who has the best product for the associated cost? • ‘What is the market for this service? In identifying the market, it would be useful to know the number of electric cars registered in the City of Wheaton and in DuPage County. • What is the status of the electric car industry? According to a recent Kiplinger newsletter article, fewer than 100,000 electrical vehicles were sold in the United States last year. In addition, Kiplinger has recently noted that Tesla Motors, which apparently produces very high end electric vehicles, was the only car company working to improve battery efficiency and cost. • The philosophical question of whether or not the government, in this case the City of Wheaton, should provide a fuel source for one type of vehicle nerds to be addressed. Why should the City get involved as opposed to this type of service being provided by the private sector. • Is there a mechanism for charging a fee for thc service? Any fee calculation should take into consideration the cost of the electricity, as well as the depreciation and maintenance of the equipment involved. If the Commission desires to pursue this part of their action plan, I believe the above-identified issues need to be addressed before it is considered by the City Council. Sincerely, cTh \ \j Donald B. Rose City Manager cc: Mayor & City Council Finance Director Assistant City Manager  E3 To: Donald B Rose, City Manager From: Environmental Improvement Commission Re: 2015/2016 Budget for Electric Car Charging Station Point 1: Vendor Options BTC Power (vendor for Naperville currently) CarbonDay (vendor for Glen Ellyn, DuPage County Bldg) Schneider Electric (vendor for Naperville 2012-2013) Point 2: Market for Car Charging Station in Wheaton According to the Secretary of State office Wheaton has 22 registered electric vehicles. DuPage has 363 electric vehicles. Illinois is #10 for Electric Vehicle sales in the United States according to Edmunds.com. That accounts for approximately % of all vehicles currently registered. The Chicago Metropolitan area is #11 in 3 . Nissan Leaf sales for example. Currently 8% . 5 of new car sales are for electric vehicles. This increased 83 % in 2013 and another 22% in 2014. There are currently 16 Electric Vehicle models available in the Midwest. The majority are from Chevrolet, BMW, Porsche, Ford, Prius and Tesla. In 2015/2016 there will be significant new introductions: Chevy Bolt, Audi A3 and R8, Mitsubishi Outlander, Mercedes Benz S 500, Tesla X, Chrysler Town & Country, and Cadillac CT6. Most notable in this list is the second model available from Chevy the Bolt. This car will be introduced with a range of 200 — miles and is expected to be introduced this year. These vehicles are primarily purchased in suburban and City communities due to the limited range. They are also primarily purchased by more affluent consumers and many models are priced in the higher range, a match to the vehicles seen in the Western Suburbs. Point 3: Status of E’ectric Car Industry Based on the new product introductions planned for 2015/20 16, it would be expected to see a new surge in Electric Vehicle sales in the next two years. Although gas prices for traditional cars have become more affordable, it is expected to be a short-term drop in prices for the market. An example of local usage: Glen Ellyn has a dual unit at the train station. They notice that it is used every day or 2. Users have 2 advantages --free parking at the train station, and no charge for its use. Naperville has 4 charging stations that are used a total of about 700 times per year. They report mostly positive feedback from residents. Point 4: Why the City of Wheaton should provide this service The City of Wheaton continues to promote “Keep Wheaton Green” initiatives. Adding Electric vehicle charging stations continues to promote sustainable initiatives, promote green energy, improve air quality and support the businesses in Wheaton. This would be for the convenience of residents and neighboring consumers who would be inclined to come into Wheaton when they know they can charge their cars while here. It is also a progressive initiative for potential new residents. Home charging stations are typically Level 1. The city stations would be Level 2, a draw due to a quicker charge. Point 5: Fee based service The Environmental Improvement Commission recommends that an electric car charging station be free for a two hour limit. However, all of these vendors offer the ChargePoint payment system. Our neighbors have handled this differently. Naperville now charges $1.50/hour with a three hour limit. Glen Ellyn does not charge for use of the charging stations in their downtown. Carol Stream Park District does not charge for use of the charging station at the Recreation Center. DuPage County does not charge. St. Charles also offers the charging station use for free. Cost to the City The initial cost to the City would be the installation of a Level 2 Charging Station at approximately $11,000. Electricity charges are estimated at 15ct/kWh.  eniorariduin. Share,, City Clerk TO: RECORD DATE: APRIL 14, 2015 SUBJECT: APRIL 13, 2015 PLANNiNG SESSION The Planning Session took place in the Council Chakb Whe City Hall, 303 W. Wesley Street, Wheaton, Illinois. Those attendingl ing Ses included Mayor Gresk, Councilwoman Corry, Councilman Preiille, Councilman S Councilman, Rutledge, Councilman Scalzo, and Councilinauess. A1%in attendanc here City Manager Rose, Assistant City Manager Dzugan, Director1iginee Redman au ector of Planning & Economic Development Kozik. The fo1 tem were discus: I. Call to Order The Wheaton City Council Planning Se io called to kr at 7:25 p.m. by Mayor Gresk. II. Approval of i rdi,’015 Planning Session iVilDutes The City Council aj Ma.uch 9 2015 Planning Session minutes III. Downtown Projects Fin — Strateg City Man.ger sta strategic plan a he Council last year set forth a number of public ancements Centr usiness strict. He indicated it is staff’s belief that fina. ptions for thes ns sh b considered and staff asked Ehlers to present inforrnati n various fun option ailable to the City. Ms. Jennifer ien, Munici I Advisor, Ehlers reviewed a power point presentation outlining possibl nue so es the City could utilize to fund the downtown improvements. Ms. Tammen explaine at potential revenue sources include tax increment financing (TIF), ..• a special service area (SSA), a business district sales tax, a local sales tax, a city-wide food and beverage tax, general obligation debt financing or a special assessment. She stated the City could consider extending and expanding the TIF 1 and TIF 2 districts, levying a specific amount of money under a SSA, utilizing funds from the City’s General Fund, establishing additional taxes and financing with general obligation bonds for 15 years. In response to Council questions, Ms. Tammen stated that TIF districts can be extended, but that extension would need agreement by other taxing bodies and approval by the State legislature. City Manager Rose stated the estimated cost for the downtown improvements is $53M and the Council will need to review and prioritize the implementation of the various projects. Council members discussed utilizing TIFs to generate monies towards the annual revenue requirement of $4.8M for the downtown development projects. Qty Manager Rose indicated the first step to be taken in considering this approach would be j t 9 et with the park and school districts for their agreement, which would be necessary (me forward with this financing option. Council members believe that this optionre preferable and would provide more revenue than other options, such as members feel there is a collateral long-tern benefit to the entire commi downtown area. The general consensus of the Council was to [t with the other taxing bodies and explore extending and/or IV. Downtown Wheaton Asso City Manager Rose stated the City h $40,000 in additional funding for the DWA for expanded marketing to launch a “Living Wheaton” magazine. Ms. Paula Barrii the promotional events the DWA provided the DWA was able to perform with the City provided in November of 2014. She indicated $20,000 of that additional events in the 20 15-16 fiscal Mr. SIathieson, D’ explained that the $40,000 funding request wouIdilçenhanced m the DWA. He stated that money is not necessary for day to ‘operations of would enable them to enhance and expand their marketing to more peoplnto Downtown Wheaton. Council members sedjj5reciation for the work the DWA is doing in promoting Wheaton, but also exp concerns over providing a 25% increase in additional funding and using General Fun onies to provide advertising for businesses. A majority of the City Council expressed support for the $40,000 funding request. Mr. Rick Erickson, DWA Board members, explained the DWA’s $36,000 request to launch a local magazine focusing on Wheaton and what Wheaton has to offer. He explained that the magazine would provide advertising which would, in time, pay for the costs of the magazine. 2 Mr. Erickson stated the DWA is essentially seeking seed money to help get the magazine project off the ground. Mr. Ron Dieter, DWA Board Treasurer, feels the DWA has submitted a conservative and realistic proposal. He confirmed they would need to establish professional partnerships in order to publish the magazine and to sell the ad space. In response to Council questions, Director of Planning & Economic Development Kozik stated that TIF monies could be applied to market related uses, bt that would require further review. 7/ / /7 / Council members generally felt the “Living Wheaton” rnagi is a good idea, but in view of the current financial situation in the City and po monies, the Council was not able to support the $36,000 funding reqi V. Manchester Water Tower Painting In his April 7 memorandum, City Manager been granted to paint the Manchester water tower, whi “Wheaton” signage on the east side f the tower for raised about also including that signage on the we of the Three City Council members proposed age on the west side of the tower and eliminatingthqsignage on Four City Council members preferred be inch [ting in an $8,000 reduction in the painting co VI. Public Comment None. VII. of the April 7 election and expressed his for office. VIII. Adj The meeting was •7 p.m. 3