City Council Planning Sessions

1. City Council Planning Agenda Documents: 2016-08-08 CITY COUNCIL PLANNING AGENDA.PDF 2. City Council Planning Minutes Documents: 2016-08-08 CITY COUNCIL PLANNING MINUTES.PDF 3. City Council Planning Investment Policy Ps04 Documents: 2016-08-08 CITY COUNCIL PLANNING INVESTMENT POLICY PS04.PDF 4. City Council Planning Honorary Street Signs Ps05 Documents: 2016-08-08 CITY COUNCIL PLANNING HONORARY STREET SIGNS PS05.PDF 5. City Council Planning Draft 2016-06-27 Minutes Ps02 Documents: 2016-08-08 CITY COUNCIL PLANNING DRAFT 2016-06-27 MINUTES PS02.PDF  WHEATON CITY COUNCIL PLANNING SESSION WHEATON CITY HALL – COUNCIL CHAMBERS 303 W. WESLEY STREET, WHEATON, ILLINOIS MONDAY, AUGUST 8, 2016 - 7:00 P.M. AGENDA I. Call to Order II. Approval of Minutes – June 27, 2016 III. Public Comment IV. Investment Policy V. Honorary Street Signs VI. City Council/Staff Comments VII. Adjournment During the Public Comment portion of the agenda, the presiding officer shall recognize any person requesting to be heard on any of the planning session agenda items only. Persons speaking during Public Comment shall not speak longer than three (3) minutes and shall be permitted to speak only once. Visitors must remain quiet and not engage in behavior that interferes with the Planning Session. The presiding officer may, or upon a majority vote of the council, request any visitor who violates any provision of this paragraph to leave the council chambers, and such visitor shall thereupon leave. Any person providing public comment shall address the presiding officer only and shall not proceed with remarks until recognized. When recognized, the person shall state his or her name and address. Cross floor discussions are prohibited. If a member of the City Council has questions of any person who has provided public comment, that person may address the specific question.  MEMORANDUM TO: Record FROM: Susan Bishel, Public Relations Coordinator SUBJECT: Aug. 8, 2016 City Council Planning Session Minutes DATE: Aug. 9, 2016 CC: Mayor and City Council, City Manager, City Clerk, Department Heads The Planning Session took place in the Council Chambers, Wheaton City Hall, 303 W. Wesley St., Wheaton, Illinois. Those attending the Planning Session included: Mayor Gresk, Councilwoman Fitch, Councilman Prendiville, Councilman Rutledge, Councilman Saline, and Councilman Suess. Councilman Scalzo was absent. Also in attendance were City Manager Dzugan, Director of Finance Lehnhardt and Public Relations Coordinator Bishel. The session began at 7:00 p.m. and concluded at 7:59 p.m. The following items were discussed: I. Call to Order The Wheaton City Council Planning Session was called to order at 7:00 p.m. by Mayor Gresk. II. Approval of June 27, 2016 Planning Session Minutes The Council approved the June 27, 2016 Planning Session Minutes. III. Public Comment There were no public comments. IV. Investment Policy The City enlisted Marquette Associates, Inc. to help develop an investment strategy and review the City’s Investment Policy, which was last updated in 2005. Director of Finance Lehnhardt stated Marquette reviewed other communities’ policies and applied best practices principles in their review of the Investment Policy. The review also ensured the policy complies with the Illinois Public Funds Investment Act. Paul Marchese of Marquette Associates, Inc. explained that the types of funds in which the City would invest would be only government-backed funds, as required by state statutes. The Council requested that Mr. Marchese modify the language in the investment policy to reflect that the investment funds cannot be lower than AA-rated, without regard to any rating modifiers. In response to Council questions about managers selected to oversee the City’s investments, Mr. Marchese stated Marquette Associates recommends the City use two investment managers, which follows best-practice standards allowing the managers to have enough assets for liquidity purposes. Council members requested Marquette add language stating that no more than 40% of the City’s investments can be managed by one investment manager to ensure diversification across managers. Mr. Marchese reviewed the returns Marquette expects the City will realize. Compared to investing in money market accounts, Marquette estimates the City would see a return of 1-1.5%. Council members requested that Mr. Marchese define the requirements for collateral in the investment policy. City Manager Dzugan stated Marquette will hire investment managers and provide regular reports to the City’s Finance Department to monitor compliance and reports. The City Council requested Mr. Marchese remove some of the language in the draft policy that is not applicable, such as a section from the state statutes related to bonds. In response to Council questions, Director of Finance Lehnhardt stated these investments would apply to the City’s reserves, and the City will hold approximately $5 million in cash reserves separate that the City could use for emergency funding purposes. City Manager Dzugan stated City staff and Marquette will work to have a revised investment policy ready for the next City Council meeting for the Council’s review. V. Honorary Street Signs City Manager Dzugan stated the City has received requests to erect honorary street signs to recognize outstanding residents. Special Projects Assistant Brandon Kowalke researched other municipal sign programs and identified criteria for the City Council to consider if it would like to develop an honorary street sign policy. Among the criteria included: only honoring individuals, the person must have been a resident or previous resident, the person made significant contributions, and street signs are limited to one sign. The suggested policy could charge a fee to cover the costs of creating and installing the sign, and the City would remove the sign after 3 years and make it available to the applicant. Council members requested the City develop a policy for honorary street signs that include the requirement that only deceased individuals will be considered for honorary street signs, and the City would approve no more than two honorary street signs per year. In response to a Council question, City Manager Dzugan stated the City can choose whether or not to require a percentage of property owners adjoining the proposed sign location to sign a petition of support. The majority of the Council requested the City not make a petition a requirement, as the petition process could be burdensome. VI. City Council/Staff Comments There were no comments. VII. Adjournment The meeting was adjourned at 7:59 p.m. 8/8/16 Planning Session 2  MEMORANDUM TO: Record FROM: Susan Bishel, Public Relations Coordinator SUBJECT: June 27, 2016 City Council Planning Session Minutes DATE: June 28, 2016 CC: Mayor and City Council, City Manager, City Clerk, Department Heads The Planning Session took place in the Council Chambers, Wheaton City Hall, 303 W. Wesley St., Wheaton, Illinois. Those attending the Planning Session included: Mayor Gresk, Councilwoman Fitch, Councilman Prendiville, Councilman Rutledge, Councilman Saline and Councilman Scalzo. Councilman Suess was absent. Also in attendance were City Manager Dzugan, Assistant City Manager Duguay, Director of Planning & Economic Development Kozik, Director of Engineering Redman, City Clerk Barrett-Hagen and Public Relations Coordinator Bishel. The session began at 7:45 p.m. following the conclusion of a public hearing and concluded at 8:15 p.m. The following items were discussed: I. Call to Order The Wheaton City Council Planning Session was called to order at 7:45 p.m. by Mayor Gresk. II. Approval of June 13, 2016 Planning Session Minutes The Council approved the June 13, 2016 Planning Session Minutes. III. Public Comment Kara Kortum, 1307 E. Taft, Apt. A., presented the Council with a petition with more than 300 signatures asking the City to consider lowering the speed limit for residential streets in Wheaton to 25 mph or less. Ms. Kortum stated the petition is in response to a recent incident in which a boy was hit by a car on a Wheaton street and later died from his injuries. Eleanor McNear, 203 N. Blanchard, encouraged the City Council to consider a uniform residential speed limit of 25 mph, which would be the same as some unincorporated areas of Wheaton. In response to a question, City Manager Dzugan stated the last time the City Council did a traffic study was sometime in the late 1980s or early 1990s, when the City Council considered lowering the residential street speed limit from 30 mph to 25 mph. He stated the City Council may want to consider whether this should be revised. Michael Parent, 1510 County Farm Court, stated after Nicor installed a new gas meter, he has had a water leak in his home and is having difficulty getting a response from Nicor. City Manager Dzugan stated the City will contact Nicor to assist in having this resolved. Mike Putman, 706 Wakeman Ave., stated his neighbor was also recently hit by a car on a residential street. He expressed concern about drivers exceeding the speed limit and using residential streets to bypass traffic. He asked the City to consider lowering the residential speed limit. Erin McNealis, 3S701 Wilbur Ave., Warrenville, stated that the residential speed limit in Warrenville is 25 mph or less and Warrenville has not had safety issues. IV. City Code Recodification City Manager Dzugan stated the City enlisted the assistance of an attorney specializing in municipal code to review if the 1996 City Code continues to comply with all applicable state and federal statutes. A staff team consisting of the former City Manager, City Manager Dzugan, City Attorney and City Clerk also completed an administrative and legal review of the City Code. The team developed some suggested revisions, which they presented to the City Council. Most suggested revisions are minor in nature. Other changes moved penalties for code violations from individual code sections to one location and moved fees from individual code sections to one section. City Manager Dzugan stated the City Code contains five areas that require extra majority voting and two areas of the Zoning Ordinance that require extra majority voting. There are three different standards used for the number of votes needed for an extra majority vote to pass: two- thirds of members then holding office, 5 of 7 votes, or three-fourths of the Council qualified to vote. City Manager Dzugan stated several issues could affect extra majority voting standards, such as when Council members are absent or recuse themselves from voting. City staff sought the Council’s direction on whether they would like to continue requiring extra majority votes in these areas, and if so, what the standard should be for an extra majority. Council members expressed a desire to reword the revision to Section 2-103 regarding bonding requirements in order to make the language clearer. Council members expressed an interest in creating a uniform standard definition for extra majority voting. In response to a Council question about whether Wheaton’s Home Rule municipality status allows the City to deviate from Illinois Municipal Code, City Attorney Knippen stated based on previous case law related to the issue of supermajority voting, the City can modify voting requirements as it deems appropriate. In response to a Council question about why the supermajority requirements exist, City Attorney Knippen stated historically most of these requirements were created to ensure that voting bodies have a heightened awareness of disputed property rights. Other instances are less clear, such as the supermajority requirement to pass an annexation agreement, while there is no supermajority requirement to annex a property. City Attorney Knippen suggested if the Council would like to retain extra majority voting requirements, it can remove ambiguity from the language by spelling out how many members must be present and include a clause requiring a certain number of members to be present for the issue to be voted upon. 6/27/16 Planning Session 2 The Council expressed interest in having the City Attorney and City staff present options for a consistent supermajority voting requirement at a future City Council Planning Session. In response to a Council question, City Manager Dzugan stated City staff is currently looking at the PUD Ordinance and could potentially look at the Zoning Ordinance in the future. V. City Council/Staff Comments The Council encouraged the community to attend the Fourth of July Parade in downtown Wheaton. VII. Adjournment The meeting was adjourned at 8:15 p.m. 6/27/16 Planning Session 3