City Council Workshops

1. City Council Budget Workshop Agenda Documents: 2016-03-12 CITY COUNCIL BUDGET WORKSHOP AGENDA.PDF 2. City Council Budget Workshop Minutes Documents: 2016-03-12 CITY COUNCIL BUDGET WORKSHOP MINUTES.PDF 3. City Council Budget Workshop Budget Presentation Bw I Documents: 2016-03-12 CITY COUNCIL BUDGET WORKSHOP BUDGET PRESENTATION BW I.PDF 4. City Council Budget Workshop Boards-Commission Request Bw II Documents: 2016-03-12 CITY COUNCIL BUDGET WORKSHOP BOARDS-COMMISSION REQUEST BW II.PDF  CITY OF WHEATON, ILLINOIS BUDGET WORKSHOP SESSION - SATURDAY, MARCH 12, 2016 - 9:00 A.M. WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY STREET, WHEATON, IL AGENDA I. Budget Overview II. Boards and Commissions III. Senior Citizens IV. Review of 2016-2017 Draft Budget a. Police Department i. General Fund ii. Parking Fund --Support & Enforcement --CBD Enforcement iii. Capital Equipment Fund iv. Building Renewal Fund b. Debt Service V. Public Comment VI. Council Questions & Comments VII. Adjournment Persons speaking during Public Comment shall not speak longer than three (3) minutes and shall be permitted to speak only once. 1 2016-2017 Draft Budget 2 Budget Presentation Agenda Fiscal Year 2016-2017 Draft Budget I. Budget Overview – All Funds II. General Fund III. Motor Fuel Tax Fund IV. Water Fund V. Sanitary Sewer Fund VI. Storm Sewer Fund VII. Future Financial Challenges 2016-2017 Draft Budget 3 All Funds Totals FY 2016 FY 2017 FY 2017 vs FY 2016 Budget Budget Amount % Revenues $ 91,253,823 $ 97,462,604 $ 6,208,781 6.8% Expenditures $ 95,612,906 $ 94,845,000 $ (767,906) -0.8% Difference $ (4,359,083) $ 2,617,604 2016-2017 Draft Budget 4 All Funds Totals FY 2016 FY 2017 FY 2017 vs FY 2016 Budget Budget Amount % Revenues $ 91,253,823 $ 97,462,604 $ 6,208,781 6.8% Expenditures Operating $ 80,207,583 $ 83,419,455 $ 3,211,872 4.0% Capital $ 15,405,323 $ 11,425,545 $ (3,979,778) -25.8% Total Expenditures $ 95,612,906 $ 94,845,000 $ (767,906) -0.8% Difference $ (4,359,083) $ 2,617,604 2016-2017 Draft Budget Total Revenues - $97,462,604 5 Revenues FY 2017 Revenues Budget All Funds by Type Taxes $ 33,791,242 Intergovernmental $ 14,646,628 Licenses $ 144,750 Interfund Permits $ 866,500 Transfers Charges for Services $ 23,107,613 Miscellaneous 18.7% Fines and Forfeits $ 813,000 0.8% Investment Income $ 2,432,663 Investment Income Taxes Miscellaneous $ 1,055,808 2.3% 35.8% Interfund Transfers $ 20,604,400 $ 97,462,604 Fines and Forfeits 0.9% Water Service Charges $ 13,030,404 Charges for Sanitary Sewer Service Charges $ 2,357,358 Services Storm Sewer Service Charges $ 1,211,041 24.8% Total Water & Sewer Charges $ 16,598,803 Permits % of total Charges for Services 71.8% 0.8% Intergovernmental Licenses 15.6% 0.2% 2016-2017 Draft Budget Total Expenditures - $94,845,000 6 Expenditures FY 2017 All Funds by Type Expenditures Budget Personal Services $ 23,858,745 Employee Benefits $ 10,428,145 Interfund Personal Supplies & Materials $ 3,612,033 Transfers 13.7% Services Charges & Services $ 22,897,622 Pension 25.2% Capital Outlays $ 11,425,545 Benefits Debt Service $ 4,886,166 5.0% Pension Benefits $ 4,775,000 Interfund Transfers $ 12,961,744 Debt Service $ 94,845,000 5.2% Employee Benefits 36.2% personnel-related costs 11.0% Capital Outlays 12.0% Supplies & Materials Charges & 3.8% Services 24.1%  2016-2017 Draft Budget Full-Time Positions 7 % of Function FY 07/08 FY 16/17 Total Full-Time Positions General Government 46 45 19% 270 Fire Department 36 37 16% Police Department 94 81 35% 260 Public Works Department 85 69 30% 250 Total City Employees 261 232 100% 240 •       Since FY 07/08, 29 fewer full-time positions (or -11.1%). 230 220 210 FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 Actual Actual Actual Actual Actual Actual Actual Actual Budget Budget  2016-2017 Draft Budget City Pension Contributions 8 City Pension Contributions Current 2012-13 2013-14 2014-15 2015-16 2015-16 2016-17 FY 2017 vs FY 2016 Funded Pension Plan Actual Actual Actual Budget Projected Budget Amount % Ratio Police $ 1,782,779 $ 1,824,529 $ 1,961,084 $ 2,000,982 $ 2,000,982 $ 2,378,653 $ 377,671 18.9% 61.2% Fire $ 931,961 $ 944,837 $ 1,056,269 $ 1,010,419 $ 1,010,419 $ 1,104,091 $ 93,672 9.3% 75.7% IMRF $ 1,440,117 $ 1,461,495 $ 1,430,893 $ 1,448,251 $ 1,407,662 $ 1,460,617 $ 12,366 0.9% 79.7% Total $ 4,154,857 $ 4,230,861 $ 4,448,246 $ 4,459,652 $ 4,419,063 $ 4,943,361 $ 483,709 10.8% ·  Police & Fire Pension. City contribution determined annually by actuary. ·  IMRF. Employer rate decreased from 12.60% to 12.41% (1.5%) for calendar year 2016. Employee Contribution Rates: City Pension Contributions Police 9.910% Fire 9.455% Fiscal Year Amount Change % Change IMRF 4.500% 2011-12 $ 78,410 1.9% 2012-13 $ (89,188) -2.1% Employer Contribution Rates: 2013-14 $ 76,004 1.8% Police 31.56% 2014-15 $ 217,385 5.1% Fire 29.13% 2015-16 $ (29,183) -0.7% IMRF 12.41% 5-yr Average 1.2% Past 3 Years Average 2.1% 2016-2017 Draft Budget Capital Spending 9 Capital Spending By Fund Budget Library Building Fund 2016/17 Renewal Fund Building Renewal Fund Library Operating 1.5% Capital Projects $ 3,020,440 3.2% Library Capital Fund Equipment Water $ 2,955,267 0.7% General Fund Motor Fuel Tax $ 2,500,000 Replacement Fund 1.0% Technology 0.1% Municipal Garage $ 1,473,826 Replacement Fund Motor Fuel Tax Fund Storm Sewer $ 1,285,764 2.6% 17.7% Capital Equipment Foreign Fire Insurance Sanitary Sewer $ 556,997 Replacement Fund Tax Fund Building Renewal $ 452,000 0.5% 0.4% Technology Replacement $ 371,629 Municipal Garage Fund TIF District One Fund 2010 G.O. Bond Capital Projects $ 281,000 10.4% 0.7% Parking $ 272,000 TIF District Two Fund 1.8% TIF District Two $ 250,000 Parking Fund 1.9% Library Building Renewal $ 211,000 TIF District Three General $ 138,283 Storm Sewer Fund Fund Library Operating $ 103,320 9.1% 0.1% TIF District One $ 100,000 Capital Equipment Replacement $ 75,629 2010 G.O. Bond Foreign Fire Insurance Tax $ 58,740 Sanitary Sewer Fund Capital Projects Fund 3.9% Water Fund 2.0% TIF District Three $ 15,000 20.9% Capital Projects Fund Library Capital Equip Replacement $ 8,500 21.4% Total $ 14,129,395  2016-2017 Draft Budget Capital Spending 10 Major Capital Improvements Amount Fund Major Capital Improvements Amount Fund 2016 Annual Road Program Other Road Rehabilitation/Resurfacing $ 2,500,000 MFT LED Street Light Head Replacements $ 385,400 Capital Projects Water Main Replacements $ 510,000 Water Ash Tree Program $ 331,350 Capital Projects Storm Sewer Replacements $ 185,000 Storm Sewer Sidewalk Replacment Program $ 300,000 Capital Projects Sanitary Sewer Replacements $ 35,000 Sanitary Sewer Traffic Signal Replacement-President/College $ 265,000 Capital Projects Engineering Services $ 40,000 Capital Projects Bikeway Signage and Network Map (80% grant) $ 180,200 Capital Projects Total 2016 Annual Road Program $ 3,270,000 Guard Rail Replacements Program $ 150,000 Capital Projects Collector Street Resurfacing Project (LAFO) Storm Trench Reconstruction-Lorraine Rd $ 100,000 Capital Projects Water Main Replacements $ 130,000 Water Manchester/Wesley Bridge Project $ 275,000 2010 G.O. Bond Cap Proj Roads-Engineering Services $ 145,000 Capital Projects Water Meter Replacement Program $ 800,000 Water Total Collector Street Resurfacing Project $ 275,000 Generator Replacement-Countryside Station $ 600,000 Water Reservoir Concrete Repairs-Countryside Station $ 141,000 Water Downtown Strategic Plan Butterfield Rd Widening Proj-Water Mains $ 120,000 Water Streetscape Construction Drawings $ 100,000 TIF #1 Streetscape Construction Drawings $ 250,000 TIF #2 Sanitary Sewer Capacity Assurance Program $ 300,000 Sanitary Sewer Streetscape Construction Drawings $ 15,000 TIF #3 Sanitary Sewer Rehabilitation Lining Program $ 150,000 Sanitary Sewer Total Downtown Strategic Plan $ 365,000 Streams Lake Dredging Project $ 600,000 Storm Sewer Stormwater Studies $ 300,000 Storm Sewer Water Main Replacement Program Storm Sewer Rehabilitation Lining Program $ 150,000 Storm Sewer Road Construction-Indiana & Sunnyside $ 393,790 Capital Projects Vehicle Replacements $ 1,473,826 Municipal Garage Water Main Replacements-Indiana & Sunnyside $ 516,767 Water Public Works Garage-Floor Repair and Repaint $ 140,000 Building Renewal Storm Sewer Replacements-Indiana & Sunnyside $ 49,264 Storm Sewer Interior Remodel Project-Library $ 100,000 Library Operating Total Water Main Replacement Program $ 959,821 Total Other $ 6,861,776 Parking Lot Rehabilitations Police Facility $ 276,000 Capital Projects City Hall $ 106,500 Capital Projects Library $ 188,000 Library Building Renewal Municipal Lot 10 $ 195,000 Parking Total Parking Lot Rehabilitations $ 765,500 2016-2017 Draft Budget 11 2015 Property Tax Levy Distribution Debt Service 2015 Property Tax Levy 16% General Corporate General Corporate $ 9,146,353 Fire Pension 47% Library $ 3,650,000 6% Police Pension $ 2,378,653 Fire Pension $ 1,104,091 Police Pension Debt Service $ 3,002,144 12% $ 19,281,241 Library 19% 2016-2017 Draft Budget 12 2015 Property Tax Levy 2014 Levy 2015 Levy 2015 vs 2014 Levy FY 2015-16 FY 2016-17 Amount % Budget Budget Change Change General Purpose Levy General Corporate $ 9,146,353 $ 9,146,353 $ - 0.0% Library $ 3,650,000 $ 3,650,000 $ - 0.0% Police Pension $ 2,000,982 $ 2,378,653 $ 377,671 18.9% Fire Pension $ 1,010,419 $ 1,104,091 $ 93,672 9.3% Total General Purpose Levy $ 15,807,754 $ 16,279,097 $ 471,343 3.0% Debt Service Levy Debt Service $ 3,024,964 $ 3,002,144 $ (22,820) -0.8% Total Property Tax Levy $ 18,832,718 $ 19,281,241 $ 448,523 2.4% 2016-2017 Draft Budget 13 General Fund FY 2016 FY 2017 FY 2017 vs FY 2016 Budget Budget Amount % Revenues $ 41,194,652 $ 42,323,157 $ 1,128,505 2.7% Expenditures Operating $ 37,772,008 $ 38,685,870 $ 913,862 2.4% Capital and Transfer Out $ 4,007,779 $ 3,000,000 $ (1,007,779) -25.1% Total Expenditures $ 41,779,787 $ 41,685,870 $ (93,917) -0.2% Difference $ (585,135) $ 637,287 Strategic Priority Financial Stability - "Annual operating costs increase by 2% or less, beginning with the Fiscal Year 2012-13 Budget." Status: FY 2016-17 Operating Budget Increase: 2.4% 2016-2017 Draft Budget 14 General Fund FY 2016 FY 2016 FY 2016 Budget vs Projected Budget Projected Amount % Operating Revenues $ 41,194,652 $ 42,146,105 $ 951,453 2.3% One-Time Interfund Transfer $ - $ 2,420,559 $ 2,420,559 100.0% Total Revenues $ 41,194,652 $ 44,566,664 $ 3,372,012 8.2% Expenditures $ 41,779,787 $ 40,609,403 $ (1,170,384) -2.8% One-Time Interfund Transfer $ - $ 12,700,961 $ 12,700,961 100.0% Total Expenditures $ 41,779,787 $ 53,310,364 $ 11,530,577 27.6% Difference $ (585,135) $ (8,743,700) FY 2017 Budget vs FY 2016 FY 2017 FY 2016 Projected Projected Budget Amount % Revenues $ 42,146,105 $ 42,323,157 $ 177,052 0.4% Expenditures $ 40,609,403 $ 41,685,870 $ 1,076,467 2.7% Difference $ 1,536,702 $ 637,287 2016-2017 Draft Budget 15 General Fund Actual Actual Budget Projected Budget 2013/2014 2014/2015 2015/2016 2015/2016 2016/2017 Beginning Fund Balance $ 20,803,325 $ 24,172,577 $ 24,773,508 $ 24,773,508 $ 16,029,808 Revenues $ 40,912,618 $ 41,791,299 $ 41,194,652 $ 44,566,664 $ 42,323,157 Expenditures $ 37,043,366 $ 39,840,368 $ 40,579,787 $ 39,409,403 $ 38,685,870 Transfers Out $ (500,000) $ (1,350,000) $ (1,200,000) $ (13,900,961) $ (3,000,000) Difference $ 3,369,252 $ 600,931 $ (585,135) $ (8,743,700) $ 637,287 Ending Fund Balance $ 24,172,577 $ 24,773,508 $ 24,188,373 $ 16,029,808 $ 16,667,095 Strategic Priority Financial Stability - "Operating reserves equal 40% of yearly operating expenditures in the General Fund by April 30, 2016." Status: April 30, 2017 Operating Reserve: 43.1% 2016-2017 Draft Budget 16 General Fund Revenues $42,323,157 FY 2017 Major Revenues Budget Property Taxes $ 13,269,455 Fines and Forfeits Investment 1.4% Income Sales Tax $ 6,161,000 Charges for Miscellaneous 0.2% Sales Tax-Local $ 3,940,000 Services 0.3% Permits 9.2% Income Tax $ 5,395,000 2.1% Interfund Utility Taxes $ 3,971,000 Transfers 3.4% Total Major Revenues $ 32,736,455 Licenses 0.3% % of Total General Fund Revenues 77.3% Intergovernmental Revenues Sales Tax $ 6,161,000 Intergovernmental Income Tax $ 5,395,000 31.2% Taxes Use Tax $ 1,240,000 51.9% Personal Property Replacement Tax $ 243,000 Grants $ 172,510 Total Intergovernmental Revenues $ 13,211,510 % of Total General Fund Revenues 31.2% 2016-2017 Draft Budget 17 General Fund Revenues Change from % of FY 2016 FY 2017 FY 2016 Budget Total Budget Budget Amount % Taxes 51.9% $ 21,892,757 $ 21,980,705 $ 87,948 0.4% Intergovernmental 31.2% $ 12,903,430 $ 13,211,510 $ 308,080 2.4% Licenses 0.3% $ 158,750 $ 144,750 $ (14,000) -8.8% Permits 2.0% $ 743,000 $ 866,500 $ 123,500 16.6% Charges for Services 9.2% $ 3,387,675 $ 3,909,244 $ 521,569 15.4% Fines and Forfeits 1.3% $ 592,500 $ 570,000 $ (22,500) -3.8% Investment Income 0.2% $ 75,000 $ 85,000 $ 10,000 13.3% Miscellaneous 0.3% $ 69,000 $ 124,000 $ 55,000 79.7% Interfund Transfers 3.4% $ 1,372,540 $ 1,431,448 $ 58,908 4.3% Total Revenues 100.0% $ 41,194,652 $ 42,323,157 $ 1,128,505 2.7% 2016-2017 Draft Budget 18 General Fund-Taxes Change from Change from % of FY 2017 FY 2016 Budget FY 2016 Projected Total Budget Amount % Amount % Property Tax-Corporate 41.6% $ 9,146,353 $ 157,066 1.7% $ 70,594 0.8% Property Tax-Fire Pension 5.0% $ 1,104,091 $ 93,672 9.3% $ 93,672 9.3% Property Tax-Police Pension 10.8% $ 2,378,653 $ 377,671 18.9% $ 377,671 18.9% Property Tax-Road and Bridge 2.5% $ 545,000 $ (164,616) -23.2% $ (16,858) -3.0% Property Tax-SSA #3 0.1% $ 11,998 $ (951) -7.3% $ (117) -1.0% Property Tax-SSA #7 0.4% $ 82,860 $ 2,606 3.2% $ 1,410 1.7% Property Tax-Prior Years 0.0% $ 500 $ (250) -33.3% $ 244 95.3% Sales Tax-Local 17.9% $ 3,940,000 $ (60,000) -1.5% $ 40,000 1.0% Utility Tax-Gas 3.8% $ 825,000 $ (40,000) -4.6% $ 25,000 3.1% Utility Tax-Electric 7.4% $ 1,636,000 $ (106,250) -6.1% $ (34,000) -2.0% Utility Tax-Telecommunications 6.9% $ 1,510,000 $ (180,000) -10.7% $ (115,000) -7.1% Auto Rental Tax 0.0% $ 250 $ - 0.0% $ - 0.0% Real Estate Transfer Tax 3.6% $ 800,000 $ 75,000 10.3% $ (400,000) -33.3% Foreign Fire Insurance Tax 0.0% $ - $ (66,000) -100.0% $ (70,740) -100.0% Total Taxes 100.0% $ 21,980,705 $ 87,948 0.4% $ (28,124) -0.1% 2016-2017 Draft Budget 19 General Fund-Intergovernmental Revenues Change from Change from % of FY 2017 FY 2016 Budget FY 2016 Projected Total Budget Amount % Amount % Sales Tax 46.6% $ 6,161,000 $ (139,000) -2.2% $ 61,000 1.0% Income Tax 40.8% $ 5,395,000 $ 165,000 3.2% $ (159,000) -2.9% Use Tax 9.4% $ 1,240,000 $ 240,000 24.0% $ 70,000 6.0% Personal Property Replacement Tax 1.8% $ 243,000 $ 13,730 6.0% $ (5,000) -2.0% Grants 1.3% $ 172,510 $ 28,350 19.7% $ 135,510 366.2% Total Intergovernmental 100.0% $ 13,211,510 $ 308,080 2.4% $ 102,510 0.8%  2016-2017 Draft Budget 20 General Fund - Major Revenues FY 2013/14 FY 2014/15 FY 2015-2016 FY 2015-2016 FY 2016-2017 FY 2017 vs FY 2016 Major Revenues Actual Actual Budget Projected Budget Amount % Property Taxes $ 12,725,128 $ 12,933,555 $ 12,804,257 $ 12,742,839 $ 13,269,455 $ 465,198 3.6% Sales Tax $ 5,791,987 $ 6,121,179 $ 6,300,000 $ 6,100,000 $ 6,161,000 $ (139,000) -2.2% Local Sales Tax $ 3,819,168 $ 3,896,329 $ 4,000,000 $ 3,900,000 $ 3,940,000 $ (60,000) -1.5% Income Tax $ 5,154,316 $ 5,180,153 $ 5,230,000 $ 5,554,000 $ 5,395,000 $ 165,000 3.2% Utility Taxes $ 4,557,258 $ 4,381,591 $ 4,297,250 $ 4,095,000 $ 3,971,000 $ (326,250) -7.6% Totals $ 32,047,857 $ 32,512,807 $ 32,631,507 $ 32,391,839 $ 32,736,455 $ 104,948 0.3% % of Total Revenues 78.3% 77.8% 79.2% 76.9% 77.3% FY 2016 Budget FY 2013/14 FY 2014/15 FY 2015-2016 FY 2015-2016 FY 2016-2017 FY 2017 vs FY 2016 vs FY 2016 Projected Major Revenues Actual Actual Budget Projected Budget Amount % Amount % Property Taxes $ 12,725,128 $ 12,933,555 $ 12,804,257 $ 12,742,839 $ 13,269,455 $ 465,198 3.6% $ (61,418) -0.5% Sales Tax $ 5,791,987 $ 6,121,179 $ 6,300,000 $ 6,100,000 $ 6,161,000 $ (139,000) -2.2% $ (200,000) -3.2% Local Sales Tax $ 3,819,168 $ 3,896,329 $ 4,000,000 $ 3,900,000 $ 3,940,000 $ (60,000) -1.5% $ (100,000) -2.5% Income Tax $ 5,154,316 $ 5,180,153 $ 5,230,000 $ 5,554,000 $ 5,395,000 $ 165,000 3.2% $ 324,000 6.2% Utility Taxes $ 4,557,258 $ 4,381,591 $ 4,297,250 $ 4,095,000 $ 3,971,000 $ (326,250) -7.6% $ (202,250) -4.7% Totals $ 32,047,857 $ 32,512,807 $ 32,631,507 $ 32,391,839 $ 32,736,455 $ 104,948 0.3% $ (239,668) -0.7% % of Total Revenue 78.3% 77.8% 79.2% 76.9% 77.3% 2016-2017 Draft Budget 22 2015 Property Tax Levy General Fund Only* 2014 Levy 2015 Levy FY 2015-2016 FY 2016-2017 2015 vs 2014 Levy Budget Budget Amount % General Corporate $ 9,146,353 $ 9,146,353 $ - 0.0% Police Pension $ 2,000,982 $ 2,378,653 $ 377,671 18.9% Fire Pension $ 1,010,419 $ 1,104,091 $ 93,672 9.3% Total $ 12,157,754 $ 12,629,097 $ 471,343 3.9% *Excludes Library and Debt Service 2016-2017 Draft Budget 23 General Fund Expenditures $41,685,870 FY 2017 Budget Charges & Capital Outlays Services 0.3% Interfund Personal Services $ 18,797,396 Transfers 14.9% 16.9% Employee Benefits $ 8,360,416 Supplies & Materials $ 1,168,175 Supplies & Materials Charges & Services $ 6,193,038 2.8% Capital Outlays $ 138,283 Interfund Transfers $ 7,028,562 $ 41,685,870 Employee Benefits Personal Services 20.1% 45.0% 65.1% personnel-related costs 2016-2017 Draft Budget 24 General Fund Expenditures Change from Change from % of FY 2017 FY 2016 Budget FY 2016 Projected Total Budget Amount % Amount % Personal Services 45.0% $ 18,797,396 $ 70,777 0.4% $ 94,073 0.5% Employee Benefits 20.1% $ 8,360,416 $ 664,852 8.6% $ 707,670 9.2% Supplies & Materials 2.8% $ 1,168,175 $ (13,042) -1.1% $ 92,970 8.6% Charges & Services 14.9% $ 6,193,038 $ (364,620) -5.6% $ (303,552) -4.7% Capital Outlays 0.3% $ 138,283 $ (2,439,176) -94.6% $ (1,501,986) -91.6% Interfund Transfers 16.9% $ 7,028,562 $ 1,987,292 39.4% $ (10,713,669) -60.4% Total Expenditures 100.0% $ 41,685,870 $ (93,917) -0.2% $ (11,624,494) -21.8%  2016-2017 Draft Budget 25 General Fund Expenditures FY 2016 Budget % of FY 2016 FY 2016 Budget vs Projected Total Budget Projected Amount % Personal Services 45.0% $ 18,726,619 $ 18,703,323 $ (23,296) -0.1% Employee Benefits 20.1% $ 7,695,564 $ 7,652,746 $ (42,818) -0.6% Supplies & Materials 2.8% $ 1,181,217 $ 1,075,205 $ (106,012) -9.0% Charges & Services 14.9% $ 6,557,658 $ 6,496,590 $ (61,068) -0.9% Capital Outlays 0.3% $ 2,577,459 $ 1,640,269 $ (937,190) -36.4% Interfund Transfers 16.9% $ 5,041,270 $ 17,742,231 $ 12,700,961 251.9% Total Expenditures 100.0% $ 41,779,787 $ 53,310,364 $ 11,530,577 27.6% 2016-2017 Draft Budget 26 Motor Fuel Tax Fund 2013-14 2014-15 2015-16 2015-16 2016-17 Actual Actual Budget Projected Budget Beginning Fund Balance $ 1,515,918 $ 1,711,001 $ 1,841,587 $ 1,841,587 $ 1,768,358 Revenues MFT Allotments $ 1,305,837 $ 1,296,280 $ 1,259,000 $ 1,364,000 $ 1,369,000 Transfer In $ 500,000 $ 1,350,000 $ 1,200,000 $ 1,200,000 $ - Other $ 254,221 $ 470,537 $ 2,000 $ 2,771 $ 5,000 Total Revenues $ 2,060,058 $ 3,116,817 $ 2,461,000 $ 2,566,771 $ 1,374,000 Expenditures $ 1,864,975 $ 2,986,231 $ 2,943,179 $ 2,640,000 $ 2,500,000 Difference $ 195,083 $ 130,586 $ (482,179) $ (73,229) $ (1,126,000) Ending Fund Balance $ 1,711,001 $ 1,841,587 $ 1,359,408 $ 1,768,358 $ 642,358 State Motor Fuel Tax Rates: •         MFT Allotments - Projected to increase 8.7% compared to FY 2015/16 Budget. $0.19 gas •         No Transfer from the General Fund. Decrease of $1.2 Million from FY 2015/16. $0.215 diesel •         Strategic Priority - Quality Infrastructure. 2016 Annual Road Program - $2.5 million. *No increase since 1990 Fund Balance Policy 50% of Annual Expenditures $ 932,488 $ 1,493,116 $ 1,471,590 $ 1,320,000 $ 1,250,000 Over/(Under) Policy Amount $ 778,513 $ 348,471 $ (112,182) $ 448,358 $ (607,642) 2016-2017 Draft Budget 27 Water Fund 2013-14 2014-15 2015-16 2015-16 2016-17 Actual Actual Budget Projected Budget Beginning Fund Balance $ 1,732,145 $ 2,098,725 $ 2,096,681 $ 2,096,681 $ 2,231,633 Revenues $ 10,316,020 $ 12,069,161 $ 13,268,232 $ 13,443,244 $ 13,256,204 Expenses $ 9,949,440 $ 12,071,205 $ 13,623,781 $ 13,308,292 $ 13,082,847 Difference $ 366,580 $ (2,044) $ (355,549) $ 134,952 $ 173,357 Ending Fund Balance $ 2,098,725 $ 2,096,681 $ 1,741,132 $ 2,231,633 $ 2,404,990 •         Revenues reflect a 3% increase in the water usage rate on May 1, 2016. •         $7.0 million for purchase of water from DWC, a decrease of $222,077 (or 3.1%) from FY 2015/16 budget. FY 2016/17 DWC Water Purchases accounts for 54% of total Water Fund expenses. •         $2.0 million in capital improvements: •         $0.5 million for Water Main Replacements done in conjunction with the Annual Road Program. •         $0.5 million for Water Main Replacements for Indiana and Sunnyside. •         $0.6 million for Generator Replacement at the Countryside Pump Station. •         $130,000 for Reservoir Concrete Repairs at the Countryside Pump Station. •         $120,000 for water main relocations required for IDOT's Butterfield Road Widening Project (carried forward from FY 2015/16 budget). •         $800,000 for the Water Automated Meter Reading (AMR) Replacement program. 2016-2017 Draft Budget 28 Water Fund 2013-14 2014-15 2015-16 2015-16 2016-17 Actual Actual Budget Projected Budget Beginning Fund Balance $ 1,732,145 $ 2,098,725 $ 2,096,681 $ 2,096,681 $ 2,231,633 Revenues Water Service Charges $ 10,118,352 $ 11,822,272 $ 13,098,232 $ 12,955,346 $ 13,030,404 Other Revenues $ 197,668 $ 246,889 $ 170,000 $ 487,898 $ 225,800 Total Revenues $ 10,316,020 $ 12,069,161 $ 13,268,232 $ 13,443,244 $ 13,256,204 Expenses Operating Expenses $ 2,741,855 $ 2,827,785 $ 3,072,858 $ 2,911,228 $ 3,120,303 DWC Water Purchases $ 6,286,803 $ 7,011,120 $ 7,229,354 $ 7,374,333 $ 7,007,277 Capital Expenses $ 920,782 $ 2,232,300 $ 3,321,569 $ 3,022,731 $ 2,955,267 Total Expenses $ 9,949,440 $ 12,071,205 $ 13,623,781 $ 13,308,292 $ 13,082,847 Difference $ 366,580 $ (2,044) $ (355,549) $ 134,952 $ 173,357 Ending Fund Balance $ 2,098,725 $ 2,096,681 $ 1,741,132 $ 2,231,633 $ 2,404,990 2016-2017 Draft Budget 29 Sanitary Sewer Fund 2013-14 2014-15 2015-16 2015-16 2016-17 Actual Actual Budget Projected Budget Beginning Fund Balance $ 4,842,847 $ 4,326,690 $ 4,514,204 $ 4,514,204 $ 2,397,696 Revenues $ 3,970,170 $ 3,674,864 $ 3,665,619 $ 3,794,540 $ 2,364,358 Expenses $ 4,486,327 $ 3,487,350 $ 5,372,479 $ 5,911,048 $ 2,075,861 Difference $ (516,157) $ 187,514 $ (1,706,860) $ (2,116,508) $ 288,497 Ending Fund Balance $ 4,326,690 $ 4,514,204 $ 2,807,344 $ 2,397,696 $ 2,686,193 •         Sewer Fund split into two separate funds: Sanitary Sewer Fund and Storm Sewer Fund. •         Sanitary Sewer Service Usage Charges - $2.4 million, a $61,082 (or 2.5%) decrease compared to FY 2015/16 Budget. •         $0.55 million in capital improvements: •         $300,000 for Sanitary Sewer Capacity Assurance Program. •         $150,000 for the Sanitary Sewer Rehabilitation Lining Program. •         $35,000 for Sanitary Sewer Replacements done in conjunction with the Annual Road Program. •         $65,997 for Submersible Pump Replacements at Lift Stations. 2016-2017 Draft Budget 30 Sanitary Sewer Fund 2013-14 2014-15 2015-16 2015-16 2016-17 Actual Actual Budget Projected Budget Beginning Fund Balance $ 4,842,847 $ 4,326,690 $ 4,514,204 $ 4,514,204 $ 2,397,696 Revenues Sewer Service Charges $ 3,959,174 $ 3,761,334 $ - $ - $ - Sanitary Sewer Service-Usage $ - $ - $ 2,418,440 $ 2,387,198 $ 2,357,358 Storm Sewer Service-Usage $ - $ - $ 1,239,179 $ 1,226,370 $ - Other Revenues $ 10,996 $ (86,470) $ 8,000 $ 180,972 $ 7,000 Total Revenues $ 3,970,170 $ 3,674,864 $ 3,665,619 $ 3,794,540 $ 2,364,358 Expenses Operating Expenses $ 2,518,964 $ 2,474,770 $ 2,608,920 $ 2,566,019 $ 1,520,364 Capital Expenses $ 1,967,363 $ 1,012,580 $ 2,763,559 $ 1,855,342 $ 555,497 Transfer Out-Storm Sewer Fund $ - $ - $ - $ 1,489,687 $ - Total Expenses $ 4,486,327 $ 3,487,350 $ 5,372,479 $ 5,911,048 $ 2,075,861 Difference $ (516,157) $ 187,514 $ (1,706,860) $ (2,116,508) $ 288,497 Ending Fund Balance $ 4,326,690 $ 4,514,204 $ 2,807,344 $ 2,397,696 $ 2,686,193 2016-2017 Draft Budget 31 Storm Sewer Fund 2015-16 2015-16 2016-17 Budget Projected Budget Beginning Fund Balance $ - $ - $ 1,489,687 Revenues $ - $ 1,489,687 $ 1,445,816 Expenses $ - $ - $ 2,555,676 Difference $ - $ 1,489,687 $ (1,109,860) Ending Fund Balance $ - $ 1,489,687 $ 379,827 2016-2017 Draft Budget 32 Storm Sewer Fund 2015-16 2015-16 2016-17 Budget Projected Budget Beginning Fund Balance $ - $ - $ 1,489,687 Revenues Storm Sewer Service-Usage $ - $ - $ 1,211,041 Transfer In-Sanitary Sewer Fund $ - $ 1,489,687 $ - Other Revenues $ - $ - $ 234,775 Total Revenues $ - $ 1,489,687 $ 1,445,816 Expenses Operating Expenses $ - $ - $ 1,269,912 Capital Expenses $ - $ - $ 1,285,764 Total Expenses $ - $ - $ 2,555,676 Difference $ - $ 1,489,687 $ (1,109,860) Ending Fund Balance $ - $ 1,489,687 $ 379,827 2016-2017 Draft Budget 33 Future Financial Challenges • Capital Projects. o CBD Improvements\Downtown Plan ($52 million). o Sanitary Sewer Improvements. o Storm Water Improvements. o Supplemental Water Main Replacements ($1.0 million annually). • DuComm Second Facility. • Union Related Wage, Pension and Benefit Increases. • State of Illinois Fiscal Condition. o Loss of LGDF. o Property Tax Freeze. o Other State Shared Revenue Loss.  2016-2017 Draft Budget 34 Capital Spending Budget Projected Projected Projected Projected 5-Year Fund 2016/17 2017/18 2018/19 2019/20 2020/21 Totals Capital Projects Fund $ 3,020,440 $ 6,518,500 $ 3,886,134 $ 4,568,800 $ 3,625,400 $ 21,619,274 Sanitary Sewer Fund $ 556,997 $ 3,481,600 $ 4,187,100 $ 3,350,000 $ 2,350,000 $ 13,925,697 Water Fund $ 2,955,267 $ 3,089,550 $ 1,395,000 $ 1,556,500 $ 1,345,000 $ 10,341,317 Municipal Garage Fund $ 1,473,826 $ 1,605,097 $ 2,034,117 $ 1,703,311 $ 1,666,033 $ 8,482,384 Motor Fuel Tax Fund $ 2,500,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 $ 7,700,000 TIF District Two Fund $ 250,000 $ 2,500,000 $ 2,500,000 $ - $ - $ 5,250,000 Storm Sewer Fund $ 1,285,764 $ 273,000 $ 250,000 $ 250,000 $ 250,000 $ 2,308,764 Parking Fund $ 272,000 $ 561,000 $ 300,000 $ 567,378 $ 360,000 $ 2,060,378 Building Renewal Fund $ 452,000 $ 225,750 $ 286,850 $ 401,000 $ 234,500 $ 1,600,100 Library Operating Fund $ 103,320 $ 165,000 $ 365,000 $ 600,000 $ - $ 1,233,320 Technology Replacement Fund $ 371,629 $ 194,376 $ 130,416 $ 205,026 $ 188,031 $ 1,089,478 Capital Equipment Replacement Fund $ 75,629 $ 20,000 $ 227,300 $ 32,000 $ 61,600 $ 416,529 2010 G.O. Bond Capital Projects Fund $ 281,000 $ - $ - $ - $ - $ 281,000 Library Building Renewal Fund $ 211,000 $ - $ - $ - $ - $ 211,000 General Fund $ 138,283 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 143,083 TIF District One Fund $ 100,000 $ - $ - $ - $ - $ 100,000 Foreign Fire Insurance Tax Fund $ 58,740 $ - $ - $ - $ - $ 58,740 TIF District Three Fund $ 15,000 $ - $ - $ - $ - $ 15,000 Library Capital Equipment Replacement Fund $ 8,500 $ - $ - $ - $ - $ 8,500 Grand Total $ 14,129,395 $ 19,935,073 $ 16,863,117 $ 14,535,215 $ 11,381,764 $ 76,844,564  2016-2017 Draft Budget 35 Capital Spending Budget Projected Projected Projected Projected 5-Year 4-Year Fund 2016/17 2017/18 2018/19 2019/20 2020/21 Totals Totals Capital Projects Fund $ 3,020,440 $ 6,518,500 $ 3,886,134 $ 4,568,800 $ 3,625,400 $ 21,619,274 $ 18,598,834 Sanitary Sewer Fund $ 556,997 $ 3,481,600 $ 4,187,100 $ 3,350,000 $ 2,350,000 $ 13,925,697 $ 13,368,700 Water Fund $ 2,955,267 $ 3,089,550 $ 1,395,000 $ 1,556,500 $ 1,345,000 $ 10,341,317 $ 7,386,050 Municipal Garage Fund $ 1,473,826 $ 1,605,097 $ 2,034,117 $ 1,703,311 $ 1,666,033 $ 8,482,384 $ 7,008,558 Motor Fuel Tax Fund $ 2,500,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 $ 1,300,000 $ 7,700,000 $ 5,200,000 TIF District Two Fund $ 250,000 $ 2,500,000 $ 2,500,000 $ - $ - $ 5,250,000 $ 5,000,000 Storm Sewer Fund $ 1,285,764 $ 273,000 $ 250,000 $ 250,000 $ 250,000 $ 2,308,764 $ 1,023,000 Parking Fund $ 272,000 $ 561,000 $ 300,000 $ 567,378 $ 360,000 $ 2,060,378 $ 1,788,378 Building Renewal Fund $ 452,000 $ 225,750 $ 286,850 $ 401,000 $ 234,500 $ 1,600,100 $ 1,148,100 Library Operating Fund $ 103,320 $ 165,000 $ 365,000 $ 600,000 $ - $ 1,233,320 $ 1,130,000 Technology Replacement Fund $ 371,629 $ 194,376 $ 130,416 $ 205,026 $ 188,031 $ 1,089,478 $ 717,849 Capital Equipment Replacement Fund $ 75,629 $ 20,000 $ 227,300 $ 32,000 $ 61,600 $ 416,529 $ 340,900 2010 G.O. Bond Capital Projects Fund $ 281,000 $ - $ - $ - $ - $ 281,000 $ - Library Building Renewal Fund $ 211,000 $ - $ - $ - $ - $ 211,000 $ - General Fund $ 138,283 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 143,083 $ 4,800 TIF District One Fund $ 100,000 $ - $ - $ - $ - $ 100,000 $ - Foreign Fire Insurance Tax Fund $ 58,740 $ - $ - $ - $ - $ 58,740 $ - TIF District Three Fund $ 15,000 $ - $ - $ - $ - $ 15,000 $ - Library Capital Equipment Replacement Fund $ 8,500 $ - $ - $ - $ - $ 8,500 $ - Grand Total $ 14,129,395 $ 19,935,073 $ 16,863,117 $ 14,535,215 $ 11,381,764 $ 76,844,564 $ 62,715,169  City of Wheaton 303 W. Wesley Street Wheaton, IL 60187-0727 630-260-2000 City of Wheaton, Illinois wwwwheaton ii us MEMORANDUM TO: Don Rose, City Manager DATE: December 1, 2015 SUBJECT: Housing Assistance Program Budget FROM: Tom Hudock, Housing Commission Chair Dear Mr. Rose, Recent information has been released by the DuPage Federation on Human Services Reform that since 1990 the number of people in poverty ($22,350 for a family of 4) has grown in DuPage County by 143%. The Housing Commission is well aware of the financial conundrum that the city is facing given the lack of a budget agreement for the State of Illinois. However, the commission is committed to identifying and addressing the needs of the less fortunate that reside in Wheaton. In that regard, the commission is requesting an increase of 9% in the Housing Assistance Program budget for upcoming year. The justification for this requested increase is detailed in the following: The current Housing Assistance budget, which is 99.8% assigned, supports 45 Wheaton seniors. These seniors average age is 79, their average annual income is $15,850, their average Wheaton residency is 30.6 years, and 35 seniors own their own home or condo and 10 seniors rent. During last year applicant interviews with Commissioners, it was determined that over 90% of the seniors on the program cannot afford internet services or cable tv. These seniors did not have access to the monthly Wheaton News Letter. They found information about the Housing Assistance program either by word of mouth or through our press releases in local newspapers. The Housing Commission determined that our message was not reaching the seniors in crisis. To reach this population, a separate flyer was developed and distributed as an insert with the City water bill. The flyer generated 25 responses requesting information and applications for the program. Fifteen of these requests arrived after the due date for the application process and will be carrying over into next year.  City of Wheaton 303 W. Wesley Street Wheaton, IL 601 87O727 630-2602000 City of Wheaton, Illinois wwwWheaton II us Currently there are 5 seniors on the waiting list for this year. These seniors have been interviewed by Commissioners and confirmed eligible for the program. In any given year, the Commission sees 2 seniors leave the program for various reasons. With the funds from 2 seniors dropping from the program and a 9% increase in the Housing Assistance budget, the 5 seniors on the waiting list could be added to the program in 2016. Please remember that the seniors supported by the Housing Assistance Program are making daily decisions of how to spend the limited funds that they have available, whether it be for their medication, food, utilities, home repair, mortgage payment or property taxes. As Councilmen Suess commented during my presentation to the Council earlier this year, this funding may give the City of Wheaton its greatest return for the investment made Your consideration and support of this request is greatly appreciated. Thank you for your assistance. Respectfully submitted, Tom Hudock Chair Housing Commission ri q g ((5’1