City Council Workshops

1. City Council Budget Workshop Agenda Documents: 2016-03-19 CITY COUNCIL BUDGET WORKSHOP AGENDA.PDF 2. City Council Budget Workshop Minutes Documents: 2016-03-19 CITY COUNCIL BUDGET WORKSHOP MINUTES.PDF 3. City Council Budget Workshop Housing Commission Memorandum Budget Workshop Attachment Documents: 2016-03-19 CITY COUNCIL BUDGET WORKSHOP HOUSING COMMISSION MEMORANDUM BUDGET WORKSHOP ATTACHMENT.PDF  CITY OF WHEATON, ILLINOIS BUDGET WORKSHOP SESSION – SATURDAY, MARCH 19, 2016 – 9:00 A.M. WHEATON CITY HALL, COUNCIL CHAMBERS, 303 W. WESLEY STREET, WHEATON, IL AGENDA I. Review of 2016-2017 Draft Budget a. Fire Department i. Capital Equipment Replacement Fund ii. Building Renewal Fund iii. Foreign Fire Insurance Fund b. General Government i. Building Renewal Fund c. TIF Funds d. General Fund – Other Programs i. Band Commission ii. Capital Projects iii. Wireless Alarm Network e. Capital Projects Fund f. Motor Fuel Tax g. Liability Insurance Fund h Health Insurance Fund i Fire Pension Fund j. Police Pension Fund II. Other Budget Related Issues III. Public Comment IV. Council Review, Comments, Other Issues Regarding Draft Budget V. Adjournment Persons speaking during Public Comment shall not speak longer than three (3) minutes and shall be permitted to speak only once.  einorandutri Michael G. Dzugan Assistant City Manager TO: The Honorable Mayor and City Council DATE: March 21, 2016 SUBJECT: BUDGET WORKSHOP, MARCH 19, 2016 Those attending the March 19, 2016 City Council Budget Workshop included Mayor Gresk, Councilwoman Fitch, Councilman Prendiville, Councilman Rutledge, Councilman Saline, Councilman Scalzo and Councilman Suess. Also in attendance were City Manager Rose and department heads. The workshop was held in the Council Chambers, Wheaton City Hall, 303 West Wesley Street, began at 9 a.m. and concluded at 11:10 a.m, I. Review of 2016/2017 Draft Budget A. Fire Department City Manager Rose stated the total Fire Department budget — showed an $185,476 (2.1%) increase. He stated the primary areas of increase related to pension and vehicle replacement costs. In response to City Council questions, Fire Chief Schultz stated the Firefighter Replacement line item is difficult to anticipate since the hours are based upon number of hours necessary to backfill as a result of vacation, sick and workman’s comp time off. Fire Chief Schultz stated all EMS cost are included in the budget which is primarily comprised of the contract with Kurtz. He stated the Fire Alliance has been meeting over the last year and has made great progress related to coordinating training and operational issues. He stated future discussions will include resource sharing and joint purchasing. Fire Chief Schultz stated building fire suppression and notification has gotten much better and resulted nationwide in the reduction of fire related deaths but the number of responses still remains high. He stated the City is rated as a 3 out of 10, 1 being best, by ISO which impacts insurance premiums of private property owners. B. General Government City Manager Rose reviewed the budgets of Mayor, Council, — and Clerk; City Manager; Finance; Communications; Planning and Economic Development; Engineering; Building and Code Enforcement; and Buildings and Grounds. He stated the Capital Projects Engineer and Building Inspector positions would be filled within the current fiscal year. In response to City Council questions, Director of Planning Kozik stated the second phase of the Gruen Economic Development effort was discontinued due to the City Council’s strategic goals. He stated although the Comprehensive Plan is 15 years old, completing a full update is probably not warranted given that recent amendments to various sections have been made and the development maturity of our community. City Engineer Redman stated the Briarcliffe Flood Study is in draft form and staff will be meeting with Forest Preserve representative to discuss impacts. He stated the NPDES Phase II MS4 Pennit which is applied for every 5 years is looking to encourage more water quality efforts. C. TIF Funds City Manager Rose stated the TIF 1, 2 and 3 budgets showed no - significant changes from the previous year other than the expiration of TIF 1 on 12/31/16, TIF I surplus being moved to TIF 2, and allocation of funds for construction drawings for the CBD streetscape improvements. D. General Fund — Other Programs i) Band Commission — The City Council thanked the Band for the wonderful work they do. ii) Wireless Alarm Network Assistant City Manager Dzugan stated the Wireless Alarm — Network had $422,000 of revenue over expenditures. iii) Capital Projects City Manager Rose stated the G.O. Bond Fund will be used to close — out the Manchester Road Bridge and North Main Street Flooding projects. E. Capital Projects Fund City Manager Rose stated this fund is newly created and was — in response to the Council’s strategic priorities. It will account for all capital improvements made to roadways, sidewalks, streets, and city facilities. A list of the capital improvements for 2016/17 have been included equaling just over $3MM. The initial fund balance for the fund was provided by a onetime transferring of $11 .6MM from dollars exceeding fund balance policies. He stated an annual transfer from the General Fund of $3MM is also projected. In response to City Council questions, Assistant City Manager Dzugan stated this was the last phase of the Sidewalk Repair Program, completion of the entire City, with next year’s effort to start over again. Streets Superintendant Wakefield stated the LED replacement effort will finish the remaining Cooley lights with the next phase looking to replace around 500 Cobra lights with LED fixtures that are located throughout the City. F. Motor Fuel Tax Fund— City Manager Rose stated there would not be a transfer from the General Fund rather the fund will use it excess fund balance to fund the Annual Road Program. G. Liability Insurance Fund — City Manager Rose stated the total expense is down 1.6%. H. Health Insurance Fund — City Manager Rose stated the fund showed a 2.5% increase in expense. I. Fire Pension Fund City Manager Rose stated the funding level for the Fire Pension — Fund as of April 30, 2015 is 75.74%. J. Police Pension Fund — City Manager Rose stated the funding level for the Police Pension Fund as of April 30, 2015 is 61.20%. II. Other Budget Related Issues The City Council affirmed the $40,000 funding increase to the Housing Assistance program. III. Public Comment None. IV. Council Review, Comments, Other Issues Regarding Draft Budget None. V. Adjournment The Budget Workshop Session was adjourned at 11:10 a.rn. cc: Mayor and City Council City Manager City Clerk Department Heads 3  Donald B. Rose IE- I City Manager TO: The Honorable Mayor & City Council DATE: March 15, 2016 SUBJECT: Housing Commission Last Saturday, a lot of numbers were being discussed during a short period of time relating to the funding for the Housing Commission’s Senior Citizen Program. The conclusion of these discussions was that an additional $40,000 should be allocated to the Commission. I would like to confirm that direction with the Council. The chart below shows the sequencing of additional dollar amounts that were discussed last Saturday: $ 99,488 2016-17 Housing Commission Initial Budget $108,442 (+$8,954) t Total Dollars Required to Fund Eligible $125,842 (+$26,354 from 2015-16 Budget) ant_ $40,000 Increase from 2015/16 Budget