Commission on Aging

WHEATON HOUSING COMMISSION MEETING MINUTES REGULAR MEETING May 14, 2015 The regular meeting of the Wheaton Housing Commission was held in the Gamon Room, Wheaton City Hall, at 303 W. Wesley Street, Wheaton, Illinois. The meeting was called to order at 7:05 p.m. on Thursday, May 14, 2015 by Housing Commission Chair, Tom Hudock. Present: Chris Ellerman Absent: Raj Salgia William Gilbertson Nancy Harding Thomas Hudock Jeannie Iseman Stuart Johnson Jan Kay Andrea Petti Mike Rybinski Robert Willock Joe Kreidl - City of Wheaton Lindsay Qualkenbush - City of Wheaton Special Guests: none. Public Comment: None. Approval of Minutes: Commissioner Willock moved and Commissioner Ellerman seconded a motion to approve the minutes of the April 9, 2015 meeting. Motion carried unanimously. Communications: 2015/2016 Housing Assistance Summary Copy of Regular Meeting Agenda for May 14, 2015 Copy of Unifinished Business #1, An ordinance Amending Chapter 2 (Administration), Article V (Boards, Commissions, and Committees) of the Wheaton City Code. Old Business: none New Business: The Commission discussed and voted on the new slate of officers. Chair Hudock was nominated for another term as chair. Commissioner Johnson was nominated for another term as co-chair. Commissioner Iseman 1 was nominated for a first term as secretary. Commissioner Kay was first to motion, Commissioner Rybinski seconded. Motion carried unanimously. No further updates from Commissioner Petti on the Senior Well-Being Check and Wheaton North High School students. She plans to get another update and a program in place for the fall. City Executive Assistant Qualkenbush provided an updated version of the city ordinance. City Council has discussed and has approved, and is now going forward for approval by the city attorney. The provided document contains the updated version, with edits from the city attorney. Chair Hudock noted that the changes made to (3) and (4) will be minor, but will still allow the commission more leeway to explore things outside the box. Commissioner Kay began discussion about how to keep confidentiality a high priority in open meetings in the future. While the information may be public as clients are receiving subsidies from the city, Commissioner Kay and Chair Hudock agreed to the importance of using Client #s during discussions when public is present. Commissioner Gilbertson interviewed Applicant #1 (initials MA). Recommends $210/month. First to motion by Commissioner Gilbertson, second by Commissioner Willock. Motion carried unanimously. Chair Hudock gave the 2015/2016 Program Summary. Currently, there is approximately $21,000 remaining in the budget. Marketing efforts will continue, including a flyer that will be placed in this month’s water bill. A question was proposed by Chair Hudock on whether there should be an expansion to the program requirements, such as expanding income level or considering a change in age levels for the current year. Chairman Petti recommended waiting to see how the marketing efforts realize in the summer months. The commission agreed that while the next meeting will be in October, if there is a need to approve applicants during the summer months, a special meeting can be arranged. Executive Assistant Qualkenbush noted that she will need a 48 hour notice to notify the city of a special meeting. Executive Assistant Qualkenbush mentioned that the city has made a disclosure about solicitations to households. There has been a complaint of fraudulent activity going on in the late hours of the night, and Qualkenbush recommended that the Commission notify our clients in case this has been an issue for them. City decided to mail the “no solicitors” stickers provided by the City Police Station to our clients. Qualkenbush will mail these directly to our clients. Special Recognition: Chair Hudock gave special recognition to Commissioner Harding for her service as secretary in previous fiscal year, specifically for providing minutes for the past year and putting forth a great effort. Chair Hudock also gave special recognition to the commission as a whole. He noted that attendance was strong throughout the year and efforts put forth have made an impact for what the commission is trying to accomplish for seniors and residents of Wheaton. He also noted that the City Council appreciated the effort. 2 Commissioner Kay gave special recognition to Tom who did a great job presenting and representing the commission before City Council. Discussion of Next Meeting Agenda: The Commission will meet next on October 8, 2015. If there are new applications during the summer months, a special meeting may be proposed. Chair Hudock would like the commission to consider how the assistance program can expand its pool in the next year. Adjournment: Commissioner Rybinski motioned to adjourn the meeting at 7:45 p.m.; Commissioner Petti seconded the motion and it carried unanimously. 3