Community Relations Commission

Wednesday, October 6, 2021 7:00 to 8:30 pm Gamon Room, Wheaton City Hall I. Call to Order 7:08pm II. Welcome III. Roll Call a. Present: Tony Asta, Colleen Attwell, Krista Selvey, Laura Peccarelli, Meg Beasley, Kay Fredrick, Stephanie Henry, Katie Sivak, Rachel Bautista, Jennifer Sever, Saleha Jawaid. Absent: Erica Nelson. b. Public: Marco Scola IV. Approval of Minutes a. Katie motioned to approve, Saleha 2nd, approved unanimously V. Old Business a. Committee Updates i. Festival of Cultures (Tony) – The volunteers were great. Thank you Meg for that contact. ~600 attendees. 2 recap videos (1 long, 1 short) posted on social media. Likes: Funkadesi and Salsa del Norte, the map at the info booth, the art/clay table. Reps/residents from Naperville, Glen Ellyn and Warrenville want to do a similar event in their cities. Overall, great event. Any reimbursements needed for this event, please submit asap. Thank you notes were sent to the volunteers. Email/formal thank yous to be sent to individuals/groups/vendors/other volunteers. Comms (Rachel) – great engagement. 22 total pieces of content. 6 social posts. 660 engagements across social media. Great press coverage across 5 outlets. Chamber of Commerce, WPL and Wheaton Park District has been a great support across social media and share in other media outlets. ii. National Hispanic Heritage Month (Rachel) – COD and WPL requested partnership – created a page that contains their programs. Posting the page on social media on a weekly basis. WPL Virtual Event on Tuesday, Oct. 12 – History of Music in IL. This was posted to the City’s facebook page today. WCRC is not sponsoring this even, but is helping to promote. Hosted a panel discussion on Sept. 21 – great promotion of the event, most shared event. Overall attendance was 50 people, 165 views of the event recording. Great unsolicited feedback. VI. New Business – a. Strategic Planning (Colleen) – November meeting (extended 7pm-9pm, hoping to move to Oct. 27, with a zoom option) to be a brainstorming session. Review Commission strategy. And each sub-committee lead come with their own plans/ideas. Other topics: 1) Membership – We are full at this time, but we should create an onboarding process and create expectations of Commission members. We should also consider broader COMMUNITY RELATIONS COMMISSION MEETING MINUTES Month Date, Year community sub-committees. Ex: FOC should have a community group who will participate for certain the event, but also year round. 2) Events – ideas for next year, which to continue and new ideas. 3) Raise funds for the Commission. b. DWA Reindeer decorating (Jen) – Theme this year of “Enchanted Forest”. Sponsorship fee is $200. We decorate on our own with our own supplies – decorations need to be weather-proof. Meg motioned, Laura 2nd, unanimously approved. Nov. 12 (or 19) is the day to decorate the reindeer. c. Poinsettias (Katie) – Hold until next month to get an update on budget and also determine who should receive a poinsettia. Action Item: Please come to the November meeting with who should receive one. d. Kay’s resignation – You will be missed! e. Meeting preferences (in person, zoom, hyrbrid) (Tony) – Agree to meet in person. f. Make a Difference Day – (un)Stuff a Truck on Oct. 22. Discussion of future opportunities for future years of MADD. VII. Public Comment – N/A VIII. Adjournment 8:34pm Tony motions, Laura 2nd, unanimously approved. 2