Library Board

Wheaton Public Library Board Meeting Minutes of February 16, 2015 I. Call to Order and Roll Call: The Wheaton Public Library Board of Trustees held its regularly scheduled meeting on Monday, February 16, 2015, in the Library Board Room. President Christine Fenne called the meeting to order at 7:01 p.m. Members present were: Mr. Cho, Mrs. Fenne, Mr. Harding, Mr. Kranjc, Mr. McDonough, Ms. Porter (via telephone), Mrs. Ramp and Mrs. Wonser. Absent: Ms. Grabowski. Also in attendance were Mrs. Adamowski, Library Director, and Ms. Christell-Sandri, Library Finance Manager and recording secretary for the meeting. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes of the January 16, 2015 Board Meeting IV. Financial Report for January 2015 and Bill Listing for February 2015 Payment: Mrs. Wonser moved and Mr. Cho seconded to approve the Minutes of January 16, 2015, the Financial Report for January 2015 and the Bill Listing for February 2015. Roll Call Vote Ayes: Mrs. Fenne Mr. McDonough Mrs. Wonser Ms. Porter Mr. Harding Mr. Cho Mrs. Ramp Mr. Kranjc Nays: None Abstain: None Absent: Ms. Grabowski Motion Carried V. Friends of the Library Report – Ms. Grabowski: In the absence of Ms. Grabowski, Mrs. Fenne spoke. She said that she, Mrs. Adamowski and Courtney Withrow, Reference Librarian - Head of Programming, attended the Friends’ meeting on February 10th. The dates for this year’s book sales were determined: Adult & Children’s Book Sale (no AV items) on August 25-29; AV Only Sale on September 25-27; and the Better Books and Art Sale on November 12-15. Their annual meeting will be on May 14th and will have a presentation by Jenny Riddle who will portray Vivian Maier, a Chicago nanny and gifted photographer whose photographs were discovered after her death. Mrs. Withrow was there to collaborate with the Friends on programming. Mrs. Adamowski noted that in the next library newsletter, she will be addressing the Friends’ sales. She also mentioned that there were 2 rolling bins discovered in one of the storage rooms that can be used for the book donations. The acceptance of books will start in April, when Carolyn DeAre, the Book Sale Chair, returns. VI. Library Director’s Report for January 2015: Mrs. Adamowski stated that the Wheaton Public Library Board retreat will be on March 21st. Speakers will include Rick McCarthy, the architect the Library is using to help redefine usage of space; Michael Sitrick of DuPage Community Foundation; and the Library’s Department Heads to help explain their departments and vision for the future. Mrs. Adamowski said that the interior plan should be done by then. It was asked if she met with the snow plowing company. She responded that she had and it went well – it helped to clarify what is expected by the Library and the plowing company. Mrs. Wonser mentioned that she enjoyed the Legislative Luncheon that she, Mrs. Fenne and Mrs. Adamowski attended and that the lobbyist who spoke was very informative. Mrs. Adamowski pointed out that Janet Dumas, Head of Children’s, has given a Playscape proposal to Wheaton Rotary that asks for some additions to the play area: a hardware zone, farmer’s market and a puppet stage. VII. Unfinished Business: A. Coffee Café Update: Three bids were received today. The contract goes to the lowest responsible bidder. There will be a Special Board Meeting on March 9th where the architect will explain the plans, the process of reviewing bids and the choice of the construction bidder. There will be a motion to approve the construction bidder with the option to table it until the next Board meeting in March, if necessary. The architect will also attend that Board meeting. Mrs. Adamowski will send all the Board members packets before the special meeting. Board members requested that Mrs. Adamowski invite the 2 vendors who completed Coffee Café RFP’s to the March 16th Board Meeting to answer questions. VIII. New Business: None. 1 Wheaton Public Library Board Meeting Minutes of February 16, 2015 IX. CLOSED SESSION: A. 5 ILCS 120/2(C)(1): To discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library. Mrs. Wonser moved and Mr. Kranjc seconded to go into closed session. Roll Call Vote Ayes: Mr. Harding Mr. Cho Mrs. Ramp Mr. Kranjc Mrs. Fenne Mrs. Wonser Mr. McDonough Ms. Porter Nays: None Abstain: None Absent: Ms. Grabowski Motion Carried RETURN TO OPEN SESSION AT 8:16 P.M. A motion was presented to increase the Director of the Wheaton Public Library salary as of March 1, 2015 to $121,000 annually and provide a retroactive raise amount of $5,000 as of March 1, 2015. Mrs. Wonser moved and Mr. Kranjc seconded the motion as presented. Roll Call Vote Ayes: Mrs. Fenne Mrs. Wonser Mr. McDonough Mr. Harding Ms. Porter Mr. Cho Mrs. Ramp Mr. Kranjc Nays: None Abstain: None Absent: Ms. Grabowski Motion Carried Mrs. Fenne invited Mrs. Adamowski back into the meeting to inform her of her salary increase. Trustees offered her their praises and thanks. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Kranjc moved and Mr. McDonough seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Fenne Mrs. Wonser Mr. McDonough Mr. Harding Mr. Cho Mrs. Ramp Mr. Kranjc Ms. Porter 2 Wheaton Public Library Board Meeting Minutes of February 16, 2015 Nays: None Abstain: None Absent: Ms. Grabowski Motion Carried at 8:22 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3