Library Board

Wheaton Public Library Board Meeting Minutes of April 20, 2015 I. Call to Order and Roll Call: The Wheaton Public Library Board of Trustees held its regularly scheduled meeting on Monday, April 20, 2015, at 7:00 pm in the Library Board room. President Christine Fenne called the meeting to order at 7:04 p.m. Members present were: Mr. Cho, Mrs. Fenne, Ms. Grabowski, Mr. Harding, Mr. McDonough, Ms. Porter and Mrs. Wonser. Absent: Mr. Kranjc. Also in attendance were Dawn Kovacs, Deputy Director, and Ms. Christell-Sandri, Library Finance Manager and recording secretary for the meeting. II. Citizens to Be Heard: There were 4 students from Wheaton North High School observing for a government class. CONSENT AGENDA III. Minutes of the March 9, 2015 Special Board Meeting IV. Minutes of the March 16, 2015 Board Meeting V. Minutes from the March 21, 2015 Board Retreat VI. Financial Report for March 2015 and Bill Listing for April 2015 Payment: Ms. Porter moved and Mr. Cho seconded to approve the Minutes of March 9, 16 and 21, the Financial Report for March 2015 and the Bill Listing for April 2015 Payment. Roll Call Vote Ayes: Mrs. Fenne Mr. McDonough Mrs. Wonser Ms. Porter Mr. Harding Mr. Cho Ms. Grabowski Nays: None Abstain: None Absent: Mr. Kranjc Motion Carried AGENDA VII. Friends of the Library Report – Mrs. Fenne: Mrs. Fenne attended the Friends Board meeting on April 14th. She attended as a liaison between the Friends and Library and feels this is a good way for the Library Board to stay connected to the Friends. The Annual Friends meeting will take place on May 14th in the Library’s large meeting room and the presentation after the meeting will be a re-enactment of Vivian Maier, a North Shore nanny whose street photography was recently discovered and has become quite notable. The Friends have a new logo which can be seen by the 2 book donation bins on the Library’s first floor. Ms. Grabowski mentioned that the bins will be emptied during the week by volunteers from the Friends and 9 – 12 on Saturdays. They have a new brochure. The new membership drive is going on now and letters have been sent to (328) current members. There will be sales at the end of August, in September and in November. VIII. Unfinished Business: None IX. New Business: A. Approval of Updated Circulation Policies – Ann Barnfield, Head of Circulation to Answer Questions: Policies that were highlighted in yellow were the new ones; all others were policies that are already in place. One highlighted area was that resident cards are valid for 3 years; it was asked what it used to be. Mrs. Barnfield responded that it has been 2 years for a long time. She also clarified that both the non-resident and business library cards are valid for 1 year and each year can be renewed showing a current tax bill. These policies will be on the Library’s website. Ms. Porter moved and Mr. McDonough seconded to approve the Updated Circulation Policy, as presented with clarifications, on April 20, 2015: Roll Call Vote Ayes: Ms. Grabowski Mrs. Wonser Mr. McDonough Mr. Cho Mr. Harding 1 Wheaton Public Library Board Meeting Minutes of April 20, 2015 Ms. Porter Mrs. Fenne Nays: None Abstain: None Absent: Mr. Kranjc Motion Carried B. New Library Website Presentation by Deputy Director Dawn Kovacs: Mrs. Kovacs started by saying the she began the current website in 1995 and over the years things have been continually added until it has gotten quite busy looking. She demonstrated the new website which has a streamlined look that will carry over to all mobile devices. On the opening page there are 4 featured areas with current information, activities, etc. that will change out regularly. It is easier to navigate and contains a bit more information than the present website. Though the site is not live yet, the Board members all wanted to get the URL so they could navigate the new site. Mrs. Kovacs encouraged them to contact her with ideas for use in the new website. X. Board Member Comments (Round the Table): Mrs. Fenne asked if anyone had questions on Mrs. Adamowski’s Board Report. Mrs. Wonser asked about the exhaust fan that was noted on the Coffee Café layout. She was concerned that food smells would permeate the library and requested that a caution for that be made clear to the vendor. Mrs. Fenne said that the contract is being reviewed by the committee and will be presented to the Board when it is ready. Construction has not started; the vendor and construction company are still going over the plans and no permits have been issued yet. There were positive comments on the planned layout of the library that Mrs. Adamowski included in her report – nice flow, areas noticeable upon entering the library, etc. Studio GC would like to present their plans and ideas to the City Council in the near future. Mrs. Grabowski brought in an article about Helen Plum Library in Lombard’s new children’s area which was paid by a family fund. She also spoke about visiting Green Hills Library in Palos Hills. It has been redone and contains media scapes in the teen and computer areas where collaborative work can be done. They have an automatic book sorter. Studio GC did the work for them. Mrs. Wonser said that the Board should note the tax rate included in the packet and that it is higher than in the past. Ms. Porter appreciated that because of the weeding, it was easy to find new travel books. Mrs. Fenne passed out an article written by Courtney Tedrick, Head of Programming in Reference, which was in MySuburbanLife. XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. McDonough moved and Ms. Grabowski seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. Harding Mr. McDonough Mr. Grabowski Mrs. Wonser Mr. Cho Mrs. Fenne Ms. Porter Nays: None Abstain: None Absent: Mr. Kranjc Motion Carried at 8:20 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 2