Library Board

Wheaton Public Library Meeting Minutes of May 18, 2015 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, May 18, 2015 in the Library Board Room. President Christine Fenne called the meeting to order at 7:04 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Ms. Grabowski, Mr. Harding, Mr. Kranjc, Mr. McDonough and Mrs. Wonser. Absent: Ms. Porter. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for the meeting, were also present. II. Citizens to Be Heard: There were no citizens to be heard. There were 4 observers: Laurie Metanchuk, John Piemonte, Maureen Fogerty and Jean Lindsay. CONSENT AGENDA III. Minutes of the April 20, 2015 Board Meeting IV. Correction of Board Retreat Minutes of March 21, 2015 V. Treasurer’s Report for April 2015 and Bill Listing for May 2015 Payment: Mr. Kranjc moved and Ms. Grabowski seconded to approve the Consent Agenda. Roll Call Vote Ayes: Mrs. Fenne Mr. McDonough Mr. Kranjc Mr. Harding Mr. Cho Ms. Grabowski Mrs. Wonser Nays: None Abstain: None Absent: Ms. Porter Motion Carried AGENDA VI. Friends of the Library Report – Ms. Grabowski: Ms. Grabowski said that 75-80 were in attendance at the Annual Friends Meeting. There are currently 321 members and they are now in their member drive. The Friends presented the Wheaton Public Library with a giant $40,000 check that the Library will use for programming. Carol Honeywell was elected as President for her second term and Charlie Tucker is now Vice- President. “I Have a Bean” provided the refreshments and Ms. Grabowski said the coffee was excellent. There was a program /book review of “Out of the Shadows” with a portrayal of Vivian Maier, a nanny and street photographer whose work was recently discovered. Mrs. Wonser wanted Ms. Grabowski to extend a thank you on behalf of the Library Board to the Friends for their generous donation. Ms. Porter entered the meeting at 7:16 p.m. VII. Library Director’s Report for April 2014: Mrs. Adamowski wanted to add that the Friends’ book donation bins are being well-maintained by their volunteers. The little ongoing book sale area has been dubbed the “Book Nook.” Mrs. Adamowski stated that the Library will, once again, be in the 4th of July Parade and invited the Board to join in. “Wheaton Reads”, the yearly community book read will be the Book of Unknown Americans by Cristina Henriquez who is a local author and who will visit to discuss her book in September. Mrs. Adamowski also mentioned that the library is partnering with the Lion’s Club to have a spot vision-screening in the Library in early fall, which will focus on providing vision testing to low income families. She attended a meeting at the RAILS (Reaching Across Illinois Library System) distribution center that State Representative Peter Roskam was  Wheaton Public Library Meeting Minutes of May 18, 2015 present at and noted that he asked a lot of questions and seemed very interested in their processes. Several library employees attended ILA’s (Illinois Library Association) Reaching Forward which is a professional development conference for library staff. She presented on relationship-building. VIII. Unfinished Business: A. Coffee Café Update: Gisela Patino and Rick Petricek from Studio GC presented an update on the Coffee Café. They showed a new layout that came about after meeting with the vendor and construction company. It better utilizes the café space and deals with the Health Department’s requirement for a three-sink compartment. There are no added costs for the new changes. They need to meet with the vendor for final agreement and then apply for permits from the Health Department. Mrs. Adamowski commented that the new layout provides more security in that both doors and the outside are more easily viewed by the workers and the flow is better. She added that she spoke to the vendor about having a convection oven and made it clear that if the smell becomes a problem with the patrons, it would have to stop. Members of the Board said they agreed that the new layout was better. The Board received a copy of the coffee café agreement that contained edits from several sources. There were several items that the Board members asked about and Mrs. Adamowski took notes for the next meeting with the Coffee Café committee. IX. New Business: A. Appointment of Nominating Committee – Mrs. Fenne: Mrs. Fenne announced the following list of members on the Nominating Committee for the purpose of putting a slate of officers together to be voted on at the July 20th Board meeting: Ms. Grabowski Mr. Cho Mr. Kranjc Mrs. Fenne noted that there will be two new members in June, filling vacancies for Mrs. Ramp and Mr. McDonough. B. Trustee Annual Report FY2014-2015 – Mrs. Adamowski: Mrs. Adamowski started by stating that every City commission and board has to provide this report yearly. She will be adding the Statistics report to this when she sends it to the City. It does not need approval from the Library Board. X. CLOSED SESSION: A. 5ILCS/120 2.06 (d): To review minutes of all closed meetings. At such meetings a determination shall be made, and reported in an open session that (1) the need for confidentiality still exists as to all or part of those minutes or (2) that the minutes or portions thereof no longer require confidential treatment and are available for public inspection. B. 5 ILCS 120/2(c)(1): To discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the library. Ms. Porter moved and Mr. McDonough seconded to go into Closed Session for Items A and B. Roll Call Vote Ayes: Mr. McDonough Mrs. Wonser Ms. Grabowski Mrs. Fenne Mr. Kranjc Ms. Porter  Wheaton Public Library Meeting Minutes of May 18, 2015 Mr. Cho Mr. Harding Nays: None Abstain: None Absent: None Motion Carried C. Return to Open Session: Ms. Porter moved and Mr. Kranjc seconded to return to Open Session. Roll Call Vote Ayes: Ms. Porter Mr. Harding Ms. Grabowski Mrs. Wonser Mrs. Fenne Mr. Kranjc Mr. McDonough Mr. Cho Nays: None Abstain: None Absent: None Motion Carried at 8:26 p.m. XI. Board Member Comments (Round the Table): Mr. McDonough expressed his thrill and honor to have been on the Wheaton Public Library Board. He thanked the members for all they did together. Mrs. Fenne spoke of his time on the Board and then presented Mr. McDonough with a gift in honor of his service. Board members thanked him for his work. Mr. Kranjc said that in discussions with the DuPage Foundation, it seems that the money from the Adams Trust can likely be moved into a foundation. Mrs. Wonser asked if the Library was still requiring security checks for new employees. Yes, but there is no physical required any longer. In conclusion, Mrs. Fenne mentioned that there would be a Book Biz Review tomorrow morning at the Library. XII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Wonser moved and Mr. Kranjc seconded that the meeting be adjourned. Roll Call Vote Ayes: Mr. Harding Mr. McDonough Ms. Grabowski Mrs. Wonser Mr. Cho Mrs. Fenne Ms. Porter Mr. Kranjc Nays: None Abstain: None Wheaton Public Library Meeting Minutes of May 18, 2015 Absent: None Motion Carried at 8:41 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library