Library Board

Wheaton Public Library Board Meeting Minutes of January 18, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, January 18, 2016 in the Library Board Room. President Christine Fenne called the meeting to order at 7:04 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mrs. Metanchuk, Mr. Piemonte, Ms. Porter, Mrs. Stec and Mrs. Wonser. Absent: Mr. Harding. Betsy Adamowski, Library Director, and Lisa Christell- Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes of the December 21, 2015 Board Meeting IV. Financial Reports for December 2015, Additional Bills Paid in December 2015 and Bill Listing for January 2016 Payment: Mrs. Lindsey moved and Mr. Cho seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Piemonte Mr. Cho Ms. Porter Mrs. Metanchuk Mrs. Fenne Mrs. Stec Mrs. Wonser Mrs. Lindsey Nays: None Absent: Mr. Harding Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski reported that the Library had its annual magazine sale. This year they were sold in bundles. The proceeds go to the Friends. The Christmas tree that Library staff decorated has been on display at the McCormick House. The McCormick Foundation donated $2,500 to decorate a tree and $2,500 for the tree with the most votes. The Library’s tree won. The Friends will get the $5,000. VI. Library Director’s Report for December 2015: Mrs. Adamowski stated that the café construction was moving along on schedule. She will meet with Café on the Park owners to discuss a “soft” opening because the Wheaton Chamber of Commerce will do the official ribbon-cutting ceremony for the grand opening. There are no dates set. 2016 is the Library’s 125th anniversary, so there will be subtle displays and events throughout the year. Mrs. Adamowski has met with the Chamber for a proposed Business Center on the 2nd floor of the library. The Chamber would have regular hours and SCORE (Service Corps of Retired Executives) would hold workshops. There will be self-help opportunities for new businesses. VII. Unfinished Business: None VIII. New Business: A. Motion to Approve Increasing Wheaton Public Library Employee Dependent Contributions to 40%: Our revenue from the City stayed flat, so we had to go back and make significant budget cuts. Discussion occurred. Mrs. Lindsey moved and Mrs. Stec seconded to approve the above motion. Wheaton Public Library Board Meeting Minutes of January 18, 2016 Roll Call Vote Ayes: Mr. Piemonte Mr. Cho Mrs. Fenne Ms. Porter Mrs. Metanchuk Mrs. Wonser Mrs. Stec Mrs. Lindsey Nays: None Absent: Mr. Harding Motion Carried B. Motion to Approve Amended FY2016/2017 Library Operating Budget to Be Presented to the Wheaton City Council: As explained in Item A., the original draft budget had to be cut due to changes from the City. Mrs. Adamowski highlighted some of the budget items that were reduced and stated that the budget is extremely tight. Ms. Porter moved and Mrs. Wonser seconded to approve the above motion. Roll Call Vote Ayes: Mr. Piemonte Mrs. Fenne Mrs. Wonser Ms. Porter Mr. Cho Mrs. Metanchuk Mrs. Stec Mrs. Lindsey Nays: None Absent: Mr. Harding Motion Carried C. Motion to Approve the Wheaton Public Library Fund Balance Policy to Equal Two (2) Months of Library Operating Expenses: Mrs. Adamowski explained the purpose of the fund balance. Ms. Porter moved and Mrs. Fenne seconded to approve the Wheaton Public Library Fund Balance Policy. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Piemonte Mr. Cho Ms. Porter Mrs. Stec Mrs. Fenne Mrs. Wonser Mrs. Lindsey Nays: None Absent: Mr. Harding Motion Carried  Wheaton Public Library Board Meeting Minutes of January 18, 2016 IX. Board Member Comments (Round the Table): Mrs. Fenne passed around some handouts and photos from her visit to the public library in Binghamton, New York. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Fenne moved and Mrs. Metanchuk seconded that the meeting be adjourned. Roll Call Vote Ayes: Ms. Porter Mrs. Stec Mrs. Wonser Mrs. Lindsey Mr. Cho Mrs. Fenne Mr. Piemonte Mrs. Metanchuk Nays: None Absent: Mr. Harding Motion Carried at 8:10 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library