Library Board

Wheaton Public Library Board Meeting Minutes of February 15, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, February 15, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:04 p.m. She told the Board that she had received Mr. Harding’s resignation and the position would be filled by the March meeting. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Metanchuk, Mr. Piemonte, Ms. Porter and Mrs. Wonser. Absent: Mrs. Lindsey and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were both in attendance. II. Citizens to Be Heard: None. There was a guest in attendance: Mr. Raymond Sanguinetti. CONSENT AGENDA III. Minutes of the January 18, 2016 Board Meeting IV. Financial Reports for January 2016 and Bill Listing for February 2016 Payment: Mrs. Metanchuk moved and Ms. Porter seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Cho Mrs. Fenne Mrs. Metanchuk Mr. Piemonte Ms. Porter Mrs. Wonser Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski explained to the Board that she and Carol Honeywell, the President of the Friends, meet periodically. The Friends’ received the donation for the winning Christmas tree from the McCormick Foundation. It was agreed that the Friends would use the money for marketing materials for the launch of the Library Endowment Fund with the DuPage Foundation. Mrs. Adamowski also noted that the Friends have rewritten their By-Laws and at this time it is in draft format and waiting for final approval. VI. Library Director’s Report for January 2016: Mrs. Adamowski said she attended, as did some Board members, the State of the City address in January. She was very pleased that the library was mentioned several times and even got applause. She reported to the Board that she would provide them with the information for the Library Director evaluation next month. Mrs. Adamowski noted that the library was nominated in the Best Large Business category through the Chamber of Commerce. She encouraged everyone to vote for the Library. Mrs. Adamowski reported that the current arrangement of the shelvers being supervised by the Circulation Department Head has created greater efficiency and better workflows with the collections being shelved. Due to this, the two open shelver positions will not be filled. Mrs. Adamowski will instead hire a part-time Building Security Monitor. VII. Unfinished Business: A. FY2015/2016 Budget Discussion: Mrs. Adamowski highlighted issues concerning the 2016-2017 budget. Actual health insurance cost is not yet known; the estimated parking lot repair went up about $100,000 over the original estimate; and along with the budget overview, Mrs. Adamowski plans to present the plans for the Interior Project to the City Council in March.  Wheaton Public Library Board Meeting Minutes of February 15, 2016 VIII. New Business: A. Motion to Approve Telephone Policy: The members discussed the proposed policy. Discussion occurred on how the policies are drafted and if the proposed policy would be a help or hindrance to the staff. Mrs. Adamowski reassured board members that drafting policies is a team effort and that policies can be tweaked, up-dated or removed at the discretion of the Board. Mrs. Wonser moved and Ms. Porter seconded to approve the Telephone Policy. Roll Call Vote Ayes: Mrs. Metanchuk Mrs. Wonser Mr. Cho Mr. Piemonte Ms. Porter Mrs. Wonser Mrs. Fenne Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried B. Parking Lot Repair Discussion: The members looked over and discussed the parking lot improvement projection done by the City, specifically as it pertained to the Library. Mrs. Adamowski noted that the Library has no input – it is a City project. IX. Board Member Comments (Round the Table): Mrs. Fenne stated that she attended the Trustee Workshop sponsored by the ILA. Mrs. Wonser encouraged everyone to take the City’s garbage collection survey. Mrs. Metanchuk enjoyed the photos in the Department Head Report. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Ms. Porter moved and Mrs. Metanchuk seconded that the meeting be adjourned. Roll Call Vote Ayes: Ms. Porter Mrs. Wonser Mr. Cho Mrs. Fenne Mr. Piemonte Mrs. Metanchuk Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried at 8:12 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library