Library Board

Wheaton Public Library Board Meeting Minutes of November 21, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, November 21, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:02 p.m. Members present at roll call were Mrs. Fenne, Mr. McHaley, Mrs. Metanchuk, Ms. Porter, Mrs. Stec and Mrs. Wonser. Absent: Mr. Cho, Mrs. Lindsey and Mr. Sanguinetti. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting were in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes for the following meetings:  September 17, 2016 Board Retreat  October 17, 2016 Board Meeting  November 1, 2016 Special Board Meeting  November 4, 2016 “Past, Present & Future” Wheaton Public Library and DuPage Foundation Event IV. Financial Reports for October 2016 and Bill Listing for October and November 2016 Payment: Mrs. Wonser moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Stec Mrs. Wonser Nays: None Absent: Mr. Cho Mrs. Lindsey Mr. Sanguinetti Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski stated that the Friends Holiday Book and Art Sale went very well. She expressed how seamless the process of setting up the book sales has become. VI. Library Director’s Report for October 2016: Mrs. Adamowski said that Wheaton Rotary is having a “Christmas Inn” event on December 3rd and invited Board members to attend. She said it is a fun event that includes dinner, auction and a band. Mrs. Adamowski spoke about how the library reorganization is moving along beautifully. Since the public computers are not accessible, laptops are available at the Welcome Desk at the library entrance. Mrs. Kovacs, Deputy Director, is supervising the move and she sends out an update about it at the end of each day. Mrs. Adamowski mentioned that the Youth Services (formerly named Children’s Services) area will have to be closed to the public when that move occurs, but there will be play items and some books available in the long hallway that leads to that department. Mrs. Adamowski went over Chapter 6 – Access, from Standards for Illinois Public Libraries. VII. Unfinished Business: A. Remodel Project Update: Mrs. Adamowski stated that the update was covered in her report above. Mrs. Fenne mentioned that the City included the interior remodel information in its email blast. B. DuPage Foundation Update: Mrs. Adamowski told the Board she will attend a meeting with the library Foundation task force at the beginning of December to plan the next step. C. Motion to Approve the 2017-2019 Wheaton Public Library Strategic Plan: Discussion occurred on ways to increase the library card registrations. Mrs. Adamowski said informing the public about how community engagement affects the success of the Library, not necessarily monetarily, but in the statistics that are looked at, is very important. Mrs. Metanchuk asked about a timeline to which Mrs. Adamowski answered, starting in 2017, the Department Heads will report monthly on any Strategic items that they may have used. Mrs. Stec mentioned that it would be nice to have a partnership with the Park District to promote the Library. Mrs. Adamowski agreed, saying that we do have a book drop at the Community Center.  Wheaton Public Library Board Meeting Minutes of November 21, 2016 VIII. New Business: A. FY2017/2018 Budget Draft: Mrs. Adamowski stated that next year’s budget is not much different from this year’s. Some differences she noted were that the Library’s Debt Fund has been included and the Per Capita Grant budgeted amount is based on what the library received this year which is about $25,000 less than in past years. She said that she will be meeting with the City Manager in the next month to finalize the draft and will be ready to present a final document to be sent to the City Council at the December board meeting. IX. Board Member Comments (Round the Table): Mrs. Fenne passed around a flyer for People’s Resource Center called “Share the Spirit Express…Delivering Joy” to collect new toys. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Ms. Porter seconded that the meeting be adjourned. Roll Call Vote Ayes: Mrs. Fenne Mrs. Stec Mr. McHaley Ms. Porter Mrs. Wonser Ms. Metanchuk Nays: None Absent: Mr. Cho Mrs. Lindsey Mr. Sanguinetti Motion Carried at 7:54 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library