Library Board

Wheaton Public Library Board Meeting Minutes of December 19, 2016 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, December 19, 2016 in the Library Board Room. President Christine Fenne brought the meeting to order at 7:00 p.m. Members present at roll call were Mr. Cho, Mrs. Fenne, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk, Mr. Sanguinetti, Mrs. Stec and Mrs. Wonser. Absent: Ms. Porter. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting were in attendance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes for the November 21, 2016 Board Meeting IV. Financial Reports for November 2016 and Bill Listing for December 2016 Payment: Mr. McHaley moved and Mrs. Wonser seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Lindsey Mr. Sanguinetti Mr. Cho Mrs. Metanchuk Mr. McHaley Mrs. Fenne Mrs. Stec Mrs. Wonser Nays: None Absent: Ms. Porter Motion Carried AGENDA V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski said that the Friends will stop taking donations starting the first week of January. It will start up again in April. VI. Library Director’s Report for November 2016: Mrs. Adamowski mentioned that she is trying to find a way to store or get rid of the excess racks that are lining the halls on the third floor. She said that empty shelving left from the interior move went to some schools. Concerning the Business Resource Center, Mrs. Adamowski stated that there was a meeting between the Director and the Director of the Wheaton Chamber of Commerce to discuss the set- up. In the Spring Newsletter there will be information on the launch of the Business Center. Mrs. Adamowski reminded the Board that the library will be closed on December 24 th, 25th, 26th and January 1st. Mrs. Lindsey mentioned that it would be nice for C.O.D. to have a kiosk with information at the library. There was some conversation about marketing between C.O.D. and the Library. VII. Unfinished Business: A. Motion to Approve the 2017-2018 Operating Budget to Be Presented to the City Council: Mrs. Adamowski told the Board that City Manager Mike Dzugan did a presentation to the City Council emphasizing Capital Project needs. Mrs. Adamowski said the City Council will vote tonight on the City Manager’s proposal. There was discussion on the HVAC costs. A Board member asked about the staff changes in the budget. Mrs. Adamowski noted that the changes included no new hires – it was just moving staff around. The FTE (full time equivalent) did not change. Mrs. Wonser moved and Mrs. Lindsey seconded to approve the motion. Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Lindsey Mrs. Stec Mr. McHaley Mrs. Wonser Mr. Cho Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Ms. Porter Motion Carried  Wheaton Public Library Board Meeting Minutes of December 19, 2016 B. Interior Remodel Discussion: Mrs. Adamowski said that the interior remodel project is essentially finished and she is very happy with the results. There were no complaints from patrons during the process. She congratulated Dawn Kovacs, Deputy Director, for taking the lead on the project. It was noted that the laptops were used much more during the move and there are now iPads available in the Youth Services Department. There is still some signage to be put up in the Teen area and there is new CD/DVD shelving coming in January. At that time, the moving company will come back to remove the old shelves. C. Library Foundation Discussion: Mrs. Adamowski stated that the Library’s Foundation Steering Committee met and discussed items such as level of donors and doing research to format/develop procedures. They are planning to meet again in 3 months. A Board member asked who was on the committee. They are Jim Kranjc, Joan Morrissey, Carol Honeywell, Barb Grabowski and a couple of others who are interested. She mentioned that the transfer of the Adams fund is in process and that there were already donations made due to the mention of the Foundation in the newsletter. Mrs. Adamowski wants to put banners and information about the Foundation at each service desk. Finally, she mentioned that the Garbe Fund had a disbursement of $1,150 and the Board needs to decide whether to use it or roll it over. That will be on the next agenda. VIII. New Business: A. Motion to Approve Board Meeting Schedule for 2017: Mrs. Wonser moved and Mrs. Stec seconded to approve the motion. Roll Call Vote Ayes: Mrs. Fenne Mr. Sanguinetti Mrs. Stec Mrs. Metanchuk Mrs. Wonser Mrs. Lindsey Mr. Cho Mr. McHaley Nays: None Absent: Ms. Porter Motion Carried IX. Closed Session: A. Review of Closed Session Minutes 5 ILCS 120/2 (c) (21): Mr. Sanguinetti moved and Mr. McHaley seconded to go into closed session. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Sanguinetti Mr. Cho Mrs. Wonser Mrs. Fenne Mrs. Lindsey Mr. McHaley Mrs. Stec Nays: None Absent: Ms. Porter Motion Carried X. Return to Open Session: A. R-01-16: Resolution Authorizing the Release of Closed Session Minutes: (see attached) XI. Board Member Comments (Round the Table): Board members congratulated Mrs. Adamowski on her Rotary Award. Mrs. Wonser said she loves the Newsletter. XII. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. Sanguinetti seconded that the meeting be adjourned. Wheaton Public Library Board Meeting Minutes of December 19, 2016 Roll Call Vote Ayes: Mrs. Fenne Mr. Cho Mrs. Stec Mrs. Lindsey Mr. McHaley Mrs. Wonser Ms. Metanchuk Mr. Sanguinetti Nays: None Absent: Ms. Porter Motion Carried at 8:21 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library