Library Board

Wheaton Public Library Board Meeting Minutes of September 18, 2017 I. Call to Order and Roll Call: the Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, September 18, 2017, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:04 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mrs. Metanchuk, Ms. Porter and Mr. Sanguinetti. Absent: Mr. McHaley and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes for the August 21, 2017 Board Meeting IV. Financial Reports for August 2017 and Bill Listing for September 2017 Payment: Mrs. Metanchuk moved and Mr. Cho seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Lindsey Ms. Porter Mrs. Metanchuk Mr. Cho Mr. Kipfer Mrs. Fenne Nays: None Absent: Mr. McHaley Mrs. Stec Motion Carried V. Friends of the Library Report – Mrs. Adamowski: The members received a copy of the Friends Book Sale wrap-up report. Their net profit of $19,358 was slightly higher than last year’s book sale. Mrs. Adamowski stated that the Friends will provide funding for new parking lot banners, caring for the doll house in the Youth Services Department, and special projects that may come up. Upcoming are the Media Sale and Holiday Book and Art Sale. VI. Library Director’s Report for August 2017: Mrs. Adamowski welcomed the Board members to the new Board Room, which used to be her office. She told the Board that the Genealogical Society have moved their items into the Library to begin their 6-month sorting project. After the 6 months are finished, the items that will continue to stay in the library will be determined by the Genealogical Society leadership and Mrs. Adamowski. She stated that that there were going to be changes in the budget, noting that this next one is for 8 months (May – December 2018). The Board will approve the budget at the December Board meeting. Mrs. Adamowski responded to a question about the furniture inventory, saying that it is not ready yet. Mrs. Adamowski provide the Board with a copy of a proposal she submitted to the Wheaton Rotary Club to fund a module wall in the Youth Services area. It would be a free-standing, movable wall. VII. Unfinished Business: None VIII. New Business: A. Strategic Plan Update: The Board members were provided an update of the Strategic Plan. Mrs. Adamowski pointed out that it is the end of the 1st quarter of the fiscal year. The plan is based off the City’s model. She told the members that everyone is contributing and that the data is good, though she wants to revamp the form as it isn’t very user-friendly. She noted that, as time goes on, it will become more routine for the staff to fill it out. Her intention is to provide a quarterly report to the Board. Wheaton Public Library Board Meeting Minutes of September 18, 2017 B. Board Retreat Discussion: Mrs. Fenne asked members to think of ideas for a Board Retreat and let her or Mrs. Adamowski know. Some ideas were having speakers talk about FOIA, OMA; inviting a trustee from another library. Ms. Porter mentioned learning about current trends and issues in libraries across the country. Mrs. Adamowski said that maybe the City Manager could come and speak. Mrs. Lindsey was interested in digital library information. Mrs. Adamowski said that Mrs. Metanchuk and Mrs. Fenne were going to the ILA Conference in Tinley Park and will learn from other library board members what topics they have at their retreats. XI. Board Member Comments (Round the Table): Mrs. Fenne took the opportunity to announce the members of the Finance Committee: Mr. Sanguinetti, Chair, Mrs. Metanchuk and Mr. McHaley. Mrs. Adamowski noted that she was meeting with Mike Dzugan, City Manager, to go over a preliminary draft of the budget on October 16th. There was discussion about dates for Finance Committee meetings. The dates decided were October 23rd and, if necessary, November 13th, both at 6:00 p.m. Mrs. Adamowski encouraged other members to attend as well. A gift of 2 books was presented to Mr. Kipfer on the birth of his new son. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Lindsey moved and Mr. Sanguinetti seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:49 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library