Library Board

Wheaton Public Library Board Meeting Minutes of October 16, 2017 I. Call to Order and Roll Call: the Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, October 16, 2017, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk and Mrs. Stec. Absent: Mr. Cho, Ms. Porter and Mr. Sanguinetti. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: None. There were 4 students from Wheaton North High School observing for a class assignment. CONSENT AGENDA III. Minutes for the September 18, 2017 Board Meeting IV. Financial Reports for September 2017 and Bill Listing for October 2017 Payment: Mrs. Metanchuk moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Stec Mrs. Lindsey Mrs. Metanchuk Mr. Kipfer Mr. McHaley Mrs. Fenne Nays: None Absent: Ms. Porter Mr. Sanguinetti Mr. Cho Motion Carried Ms. Porter entered the meeting at 7:02 and Mr. Cho entered at 7:05. V. Friends of the Library Report – Mrs. Adamowski: No report. VI. Library Director’s Report for August 2017: Mrs. Adamowski noted that Mrs. Fenne and Mrs. Metanchuk attended the ILA Conference. She said that the Friends funded a Plexiglas cover for a doll house that was donated to the Library. She stated that budget-planning for FY2018 had started and that the budget will remain tight. There will be a Finance Committee meeting next week. Mrs. Adamowski is waiting for a response on the window covering that will help block the sunlight that shines straight in her office in the afternoon. The Board was provided with a copy of the Library Director’s report to the City Council. She mentioned some things that were going on in the Library – the Garden Show hosted by the Wheaton Garden Club in the Arts and Culture Center and the Reflections contest. She encouraged anyone who knew a veteran to enter – there will be a final presentation at Cantigny on November 10th. VII. Unfinished Business: A. Strategic Plan Discussion: Mrs. Adamowski passed around Strategic Plan results in a new format that is easier for staff to use and is easier to read. The next update in January will have more data. She was happy to say that a lot of big things have been accomplished and encouraged the Board to participate as advocates for the Library. VIII. New Business: A. Motion to Approve Hiring Allied Universal Security; Cost for the Remainder of FY2017-2018 is $9,250: Deputy Director Dawn Kovacs who did the search told the Board that there will be one consistent person who will not be uniformed but will wear specific attire. This person will walk the whole building in the evenings and have a walkie-talkie to communicate with the Wheaton Public Library Board Meeting Minutes of October 16, 2017 person in charge. Mrs. Kovacs said that this person will be here 16 hours a week. Mrs. Adamowski will be writing a budget modification so the funds for this can be moved from Personnel to Contractual Services. Mrs. Lindsey moved and Mr. Cho seconded to approve the motion. Roll Call Vote Ayes: Mr. McHaley Mr. Kipfer Mr. Cho Mrs. Metanchuk Mrs. Fenne Mrs. Stec Mrs. Lindsey Ms. Porter Nays: None Absent: Mr. Sanguinetti Motion Carried B. Furniture Inventory Plan Discussion: Mrs. Adamowski tabled this item as she has not received the information yet. She was told it should be forthcoming in the next week or two. C. Interior Model Phase II Discussion: Mrs. Adamowski is currently working on Phase II planning and has talked to the City Manager about it. She stated that it can’t all be done in one year. The items that are on the list:  Soundproofing the quiet study rooms (priority)  Creating a better entry into the Youth Services Department, including the stairway  Opening up the Storyhouse, perhaps creating some kind of sensory experience  Defining the area inside the Library, just outside Café on the Park  Removal of large desk on the first floor  Lighting replacement This will be discussed further in the Finance Committee meeting. D. Discussion of Chapter 1-5 of the ILA Trustee Facts on File: This item was tabled until November. The Board members didn’t receive the email with these materials, so Mrs. Adamowski will send them again. She said that she would meet one-on-one for a Trustee Training with any Board member that was interested. XI. Board Member Comments (Round the Table): Mr. McHaley attended a legislative breakfast that had many people from the political community, District 200, park districts, police. He enjoyed it very much. Mrs. Lindsey said she enjoyed bringing her grandchild to storytime for the first time. Mrs. Metanchuk thanked the high school students that attended the meeting and encouraged them to be involved. She also spoke about the ILA Conference and things she found interesting, such as looking ahead to trends in libraries and what makes a “good” or “bad” trustee. Mrs. Fenne walked the trade show portion of the ILA Conference and saw many of the Library’s vendors. She also mentioned the ILA February Forum “Advocacy Bootcamp” and suggested working on advocacy of the library as a goal for the trustees. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. McHaley moved and Mrs. Metanchuk seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:53 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library