Library Board

Wheaton Public Library Board Meeting Minutes of December 18, 2017 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, December 18, 2017, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:03 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk and Mrs. Stec. Absent: Ms. Porter and Mr. Sanguinetti. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: None. CONSENT AGENDA III. Minutes for the November 20, 2017 Board Meeting IV. Financial Reports for November 2017 and Bill Listing for December 2017 Payment: Mr. McHaley moved and Mrs. Stec seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Cho Mr. Kipfer Mrs. Lindsey Mr. McHaley Mrs. Stec Mrs. Fenne Nays: None Absent: Ms. Porter Mr. Sanguinetti Motion Carried V. Friends of the Library Report – Mrs. Adamowski: No report. Mr. Sanguinetti entered the meeting. VI. Library Director’s Report for December 2017: Mrs. Adamowski told the Board that the Library will not be sponsoring Great Books, starting in January; however the room will be booked for the group to meet for the remainder of the year. If the group decides to continue to meet, the library will assist in their marketing efforts for one year. Reading with Rover will be discontinued due to low attendance. Mrs. Adamowski said that, after meeting with the department heads, the decision was made to not have an April newsletter, but instead other more concentrated marketing efforts will be implemented. There will be an effort to direct people to the website and social media and there will be eblasts and a Summer Program Guide. Mrs. Adamowski would like to mail out the Library’s Annual Report also. In February, the library will be taking on an LTA student from COD. Mrs. Adamowski mentioned that the Rotary Gala was successful. The City Department Head Retreat went well. She encouraged the Board members to view the November 27th Planning Session meeting as it explains the City’s financial situation. Mrs. Adamowski stated that the Phase II project is still coming together and she should have more information in January. VII. Unfinished Business: A. Motion to Approve the 2018 8-Month Operating Budget to be Presented to the City Council: Mrs. Adamowski noted that the new Strategic Plan worksheet worked very well for the accomplishments portion of the budget. Mr. Sanguinetti moved and Mr. McHaley seconded to approve the motion. Roll Call Vote Ayes: Mrs. Stec 1 Wheaton Public Library Board Meeting Minutes of December 18, 2017 Mr. McHaley Mrs. Lindsey Mr. Kipfer Mr. Cho Mr. Sanguinetti Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Ms. Porter Motion Carried B. Motion to Approve Dress Code Policy: Mr. McHaley moved and Mr. Kipfer seconded to approve the Dress Code Policy with amendment concerning employee violation of policy. Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Stec Mr. Kipfer Mrs. Lindsey Mr. Cho Mr. McHaley Mrs. Fenne Nays: Mrs. Metanchuk Absent: Ms. Porter Motion Carried C. Per Capita Grant Discussion: Mrs. Adamowski told the Board that the Per Capita Grant application was due January 15, 2018 and that the Library was awarded but hadn’t received last year’s funds yet. VIII. New Business: A. Motion to Approve the Interlibrary Loan Policy: Mrs. Adamowski stated that this is a universal library process. This policy has already been in place at the Library, but was considered more of a procedure. This is a more specific stated policy. Mrs. Metanchuk moved and Mr. Cho seconded to approve the Interlibrary Loan Policy. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Sanguinetti Mr. Cho Mr. Kipfer Mrs. Lindsey Mr. McHaley Mrs. Stec Mrs. Fenne Nays: None Absent: Ms. Porter Motion Carried 2 Wheaton Public Library Board Meeting Minutes of December 18, 2017 B. Motion to Approve Increasing the Number of Material Renewals from 2 to 4 (this excludes new DVDs and Blu-rays): Mrs. Metanchuk moved and Mrs. Stec seconded to approve the above motion. Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Stec Mrs. Metanchuk Mr. Kipfer Mrs. Lindsey Mr. Cho Mr. McHaley Mrs. Fenne Nays: None Absent: Ms. Porter Motion Carried C. Motion to Approve Board Meeting Schedule for 2018: Mrs. Stec moved and Mr. McHaley seconded to approve the 2018 Board meeting schedule. Roll Call Vote Ayes: Mr. McHaley Mr. Cho Mrs. Lindsey Mr. Kipfer Mrs. Metanchuk Mrs. Stec Mr. Sanguinetti Mrs. Fenne Nays: None Absent: Ms. Porter Motion Carried XI. Board Member Comments (Round the Table): Mr. McHaley liked the Youth Service’s report on their program with Steve the Sloth. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. Kipfer moved and Mrs. Stec seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:15 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3