Library Board

Wheaton Public Library Board Meeting Minutes of January 15, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, January 15, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:02 p.m. Members present at roll call were: Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk and Mr. Sanguinetti. Absent: Mr. Cho, Ms. Porter and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance Ms. Porter and Mrs. Stec entered the meeting at 7:03 p.m. II. Citizens to Be Heard: None CONSENT AGENDA III. Minutes for the December 18, 2017 Board Meeting IV. Financial Reports for December 2017 and Bill Listing for January 2018 Payment: Mr. McHaley moved and Mrs. Stec seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mr. Sanguinetti Mr. Kipfer Mrs. Lindsey Mr. McHaley Mrs. Stec Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried V. Friends of the Library Report – Mrs. Adamowski: No report. VI. Library Director’s Report for January 2018: Mrs. Adamowski reported that Janet Dumas, Youth Services Department Head, made her aware of a Storybook Walk that can be installed in the ground. The Story Walk is a great way to promote literacy and reading in a park setting. At this time Mrs. Adamowski has asked the City of Wheaton if they would be interested in doing this type of project in Adams Park. If they are interested, she would write a proposal to the Noon Rotary Club of Wheaton for funding and sponsorship. She will report back on her progress. Mrs. Adamowski told the Board that she met with Library Department Heads about updating the Strategic Plan. In lieu of the spring newsletter, the library is planning to mail out postcards to residents with program information, listing other ways to learn of library events (i.e., website, Facebook page, etc.). She also will place 2 brochure holders on each floor with flyers for upcoming library events. Mrs. Adamowski noted that the library banners had been taken down as they were in very bad shape. A thank you letter from Christmas Sharing was shared with the Board. VII. Unfinished Business: A. Interior Remodel Plan - Phase II Discussion: Mrs. Adamowski handed out the project list for the interior remodel with the next phase items highlighted. She noted that those items align with the vision plan that was presented when she started at WPL. She asked for a general consensus from the Board to allow her to discuss the plans with the City Manager. The members agreed. 1 Wheaton Public Library Board Meeting Minutes of January 15, 2018 VIII. New Business: A. Motion to Approve Patron Conduct Rules: Mrs. Adamowski explained that Café on the Park is looking further into their own rules, as food service may have different requirements. Mrs. Metanchuk moved and Mrs. Stec seconded to approve the Patron Conduct Rules. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Mr. Sanguinetti Mr. Kipfer Mrs. Lindsey Ms. Porter Mrs. Stec Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried B. Motion to Approve that the Annual Distribution for the Adams Memorial Fund of $7,030 Remains in the Fund: Mrs. Fenne explained the motion’s specifics. There was discussion about the wording. Ms. Porter moved and Mr. McHaley seconded to revise the motion to state “Motion to Approve that the Annual Distribution of $7,030 from the Adams Memorial Fund Remains in the Fund.” Roll Call Vote Ayes: Mr. Sanguinetti Mrs. Stec Mrs. Lindsey Ms. Porter Mr. Kipfer Mrs. Metanchuk Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Cho Motion Carried C. Motion to Approve that the Annual Distribution for the Wheaton Public Library Agency Fund of $1,030 Remains in the Fund: Ms. Porter moved and Mr. Sanguinetti seconded to revise the motion to state “Motion to Approve that the Annual Distribution of $1,030 from the Wheaton Public Library Agency Fund Remains in the Fund.” Roll Call Vote Ayes: Mr. McHaley Mrs. Lindsey Mr. Kipfer Ms. Porter Mrs. Metanchuk Mrs. Stec Mr. Sanguinetti Mrs. Fenne Nays: None 2 Wheaton Public Library Board Meeting Minutes of January 15, 2018 Absent: Mr. Cho Motion Carried D. Motion to Approve that the Annual Distribution for the Garbe Book Endowment Fund of $1,190 Remains in the Fund: Mrs. Adamowski said that the Board should create a policy for the DuPage Foundation funds. This will be added to a future meeting agenda. Mr. McHaley moved and Mrs. Lindsey seconded to revise the motion to state “Motion to Approve that the Annual Distribution of $1,190 from the Garbe Book Endowment Fund Remains in the Fund.” Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mr. Sanguinetti Mr. Kipfer Mr. McHaley Mrs. Stec Mrs. Fenne Nays: Mrs. Lindsey Absent: Mr. Cho Motion Carried XI. Board Member Comments (Round the Table): Mrs. Adamowski will send out information to the Board on the ILA Legislative Brunch and the Trustee Workshop that are in February. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Ms. Porter seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:54 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3