Library Board

Wheaton Public Library Board Meeting Minutes of February 19, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, February 19, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:04 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk and Ms. Porter. Absent: Mr. Sanguinetti and Mrs. Stec. Betsy Adamowski, Library Director, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance II. Citizens to Be Heard: None III. Presentation on Maker Fair: Rachel Weiss, Supervisor Tween Services: Ms. Weiss explained what a Maker Fair is, how it could be set up in the Library, and some of its goals. It will be for all ages (non- adult) and will have both technology and non-technology based activities. She will be looking for sponsorships from community organizations to help fund it. It will be on a Saturday afternoon in October – the exact date has not been determined yet. CONSENT AGENDA IV. Minutes for the January 15, 2018 Board Meeting V. Financial Reports for January 2018 and Bill Listing for February 2018 Payment: Mrs. Metanchuk moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Kipfer Mr. McHaley Ms. Porter Mrs. Metanchuk Mr. Cho Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Mrs. Stec Motion Carried VI. Friends of the Library Report – Mrs. Adamowski: No report. VII. Library Director’s Report for January 2018: Mrs. Adamowski stated that postcards that are in lieu of the newsletter will be going out to Wheaton residents and that there are going to be 13 brochure racks around the Library containing flyers with program and event information. An eblast will be sent out as well. The Library will be involved in highlighting the history of the Women’s Golf Tour which will be at the Wheaton Golf Club this summer. Mrs. Adamowski is very proud that the Library was nominated for Best Large Business. The employee in-service will be on May 18th and she invited the Board members to attend the program being given by James LaRue, Chief Officer of the American Library Association Intellectual Freedom Office. She said that he will provide important information on the role of libraries on intellectual freedom. Mrs. Adamowski mentioned that she will not be at the March Board meeting; Deputy Director Dawn Kovacs will be in attendance for her. VIII. Unfinished Business: A. ISY2018 Budget Update: Mrs. Adamowski highlighted some of the items from her and Finance Manager Lisa Christell-Sandri’s department budget meeting with the City Manager, 1 Wheaton Public Library Board Meeting Minutes of February 19, 2018 Assistant City Manager, Finance Director and Assistant Finance Director. She noted that she and the City Manager agreed on moving $100,000 from the Library’s General Fund to the Building Renewal Fund as the General Fund has more than the 2-month operating expenditure balance that policy requires. In March, there will be a motion for the Board to approve the transfer. Mrs. Adamowski encouraged the Trustees to attend the Library’s Budget Presentation to the City Council on March 12th. IX. New Business: A. Motion to Approve the Interior Remodel II Project not to Exceed $250,000: There was discussion on the project. Ms. Porter moved and Mrs. Lindsey seconded to approve the above motion. Roll Call Vote Ayes: Mr. Cho Mr. Kipfer Mrs. Lindsey Mr. McHaley Mrs. Metanchuk Ms. Porter Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Mrs. Stec Motion Carried X. Closed Session: A. Review of Closed Session Minutes 5 ILCS 120/2 (c)(21): Mrs. Fenne asked for a motion to go into Closed Session at 7:58 p.m. Mrs. Metanchuk moved and Mr. Cho seconded to go into Closed Session. Roll Call Vote Ayes: Mrs. Lindsey Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Kipfer Mr. Cho Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Mrs. Stec Motion Carried Mrs. Fenne stated that R-01-18 Resolution Authorizing the Release of Closed Session Minutes will be voted on after the Closed Session. XI. Return to Open Session: Adopt Resolution Authorizing the Release of Closed Session Minutes (attached): Ms. Porter moved to leave all Closed Session minutes closed except the Closed Session minutes of June 19, 2017 which should be released. Mrs. Fenne seconded the motion. 2 Wheaton Public Library Board Meeting Minutes of February 19, 2018 Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Kipfer Mr. Cho Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Mrs. Stec Motion Carried XII. Board Member Comments (Round the Table): Mrs. Fenne said she attended the ILA Legislative Lunch and Trustee Workshop. She thought the workshop “Advocacy Bootcamp” was very good. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mr. McHaley moved and Mrs. Lindsey seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:12 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3 Wheaton Public Library Board Meeting Minutes of February 19, 2018 RESOLUTION R-01-18 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 19th day of February 2018. __________________________________ Library Board President ATTEST: ___________________________ Secretary Roll Call Vote: Ayes: Mr. McHaley Mrs. Metanchuk Ms. Porter Mr. Kipfer Mr. Cho Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Mrs. Stec 4 Wheaton Public Library Board Meeting Minutes of February 19, 2018 ATTACHMENT “A” – RESOLUTION R-01-18 (Minutes Not to be Released) April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 September 16, 2013 May 18, 2015 (Item X. b.) March 20, 2017 5 Wheaton Public Library Board Meeting Minutes of February 19, 2018 ATTACHMENT “B” – RESOLUTION R-01-18 (Minutes to be Released) June 19, 2017 6