Library Board

Wheaton Public Library Board Meeting Minutes of March 19, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, March 19, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:04 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mr. Kipfer, Mr. McHaley, Mrs. Metanchuk , Ms. Porter and Mr. Sanguinetti. Absent: Mrs. Lindsey and Mrs. Stec. Dawn Kovacs, Deputy Director (attending in place of Director Betsy Adamowski) and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Ann Barnfield also was present. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: None III. Guest COD Intern, Mireya Garcia – Mrs. Fenne introduced Ms. Garcia. Ms. Garcia spoke about her classes and her various experiences interning at WPL. She said she was enjoying her time here. She will be graduating in May. CONSENT AGENDA IV. Minutes for the February 19, 2018 Board Meeting V. Financial Reports for February 2018 and Bill Listing for March 2018 Payment: Mr. McHaley moved and Mrs. Metanchuk seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Kipfer Mr. Sanguinetti Mr. McHaley Ms. Porter Mrs. Metanchuk Mr. Cho Mrs. Fenne Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried VI. Friends of the Library Report – Mrs. Adamowski: No report. VII. Library Director’s Report for February 2018: In the absence of Mrs. Adamowski, Mrs. Fenne highlighted some items from the Director’s report: the Friends will be donating $1000 to the Maker Fair that the Library will have in October. She also mentioned that the Café on the Park wants to reduce their hours during the week due to the drop in traffic in the evenings. They would close at 7 p.m., Monday through Thursday. There was a Board consensus to endorse that decision. Mrs. Fenne also spoke about the budget presentation to the City Council. They seemed to enjoy the presentation as it was supposed to be 12 minutes, but lasted 25. Mrs. Kovacs added that the Library’s eNews would feature a different department each week. She also told the members about a visit Mrs. Adamowski had from a representative of Wheaton’s Welcome Wagon. The Library would pay an annual subscription in order to be included in the handouts that the Welcome Wagon sends to new residents. VIII. Unfinished Business: A. Motion to Approve the Transfer of $100,000 from Library General Fund to Building Renewal Fund in SY2018: Mrs. Fenne explained why the transfer would be made. It was noted that this 1 Wheaton Public Library Board Meeting Minutes of March 19, 2018 was brought up during the budget discussions. Mr. Sanguinetti moved and Mr. Kipfer seconded the motion. Roll Call Vote Ayes: Ms. Porter Mr. Kipfer Mr. McHaley Mr. Cho Mrs. Metanchuk Mr. Sanguinetti Mrs. Fenne Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried IX. New Business: A. Motion to Approve Updated Circulation Policy – Ann Barnfield: Mrs. Barnfield, Circulation Department Head, stated that one of the changes is to charge $25/month for temporary resident cards. Another change was blocking a parent/guardian when their child owes $20 or more. She answered various questions from the members. Mr. McHaley moved and Mr. Cho seconded to approve the Updated Circulation Policy. Roll Call Vote Ayes: Mrs. Metanchuk Mr. Kipfer Mr. Cho Ms. Porter Mr. Sanguinetti Mr. McHaley Mrs. Fenne Nays: None Absent: Mrs. Lindsey Mrs. Stec Motion Carried X. Closed Session: 5 ILCS 120/2 (c)(1): To Discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library: Mrs. Fenne asked for a motion to go into Closed Session. Mrs. Metanchuk moved and Mr. Sanguinetti seconded to go into Closed Session at 7:35 p.m. Roll Call Vote Ayes: Mr. Kipfer Ms. Porter Mrs. Metanchuk Mr. Sanguinetti Mr. McHaley Mr. Cho Mrs. Fenne Nays: None 2 Wheaton Public Library Board Meeting Minutes of March 19, 2018 Absent: Mrs. Lindsey Mrs. Stec Motion Carried XI. Board Member Comments (Round the Table): None X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Fenne moved and Mrs. Metanchuk seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:20 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3