Library Board

Wheaton Public Library Board Meeting Minutes of April 16, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, April 16, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:02 p.m. Members present at roll call were: Mrs. Fenne, Mr. Kipfer, Mrs. Lindsey, Mr. McHaley, Mrs. Metanchuk , Ms. Porter, Mr. Sanguinetti and Mrs. Stec. Absent at Roll Call: Mr. Cho (entered at 7:03). Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: Fernando, a Wheaton resident, was there to observe and commented that he appreciated the library; that it was much different than the libraries in Puerto Rico. CONSENT AGENDA III. Minutes for the March 19, 2018 Board Meeting IV. Financial Reports for March 2018 and Bill Listing for April 2018 Payment: Mrs. Metanchuk moved and Mr. McHaley seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Kipfer Mr. Sanguinetti Mr. McHaley Ms. Porter Mrs. Metanchuk Mr. Cho Mrs. Lindsey Mrs. Stec Mrs. Fenne Nays: None Absent: None Motion Carried V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski said that the Friends’ Board Meeting is on April18th. She noted that their Book Nooks continue to do well; they brought in $1,800 in March. She also said that their annual meeting will be on May 10th, with a showing of the newly set-up dollhouse which was donated to the Library and will be maintained by the Friends. VI. Library Director’s Report for March 2018: Mrs. Adamowski thanked President Fenne and Treasurer Sanguinetti for their participation in the budget presentation to the City Council in March. She thought it went well and hoped the Board members had a chance to view it. She said that the carpeting for the stairs to Youth Services will be done in April. She stated that, thanks to Courtney Tedrick and Matt Binder (Community Engagement Department), there will be a library presence at the French Market and Taste of Wheaton. There will also be an Ice Cream Social at the library to kick-off Summer Reading. The Library will be in the upcoming Welcome Wagon packet with a coupon for a free drink from the Café on the Park. VII. Unfinished Business: None VIII. New Business: A. Motion to Approve Arts and Culture Center Policy: There was general discussion on the policy, then Mrs. Metanchuk moved and Mrs. Stec seconded to approve the motion. 1 Wheaton Public Library Board Meeting Minutes of April 16, 2018 Roll Call Vote Ayes: Mrs. Stec Ms. Porter Mr. Kipfer Mrs. Lindsey Mrs. McHaley Mr. Cho Mrs. Metanchuk Mr. Sanguinetti Mrs. Fenne Nays: None Absent: None Motion Carried B. Motion to Approve the Study Room Policy: Mrs. Adamowski stated that the main change is the door to the study rooms will have a card lock which will help in maintaining better time management for users. Also, patrons who use the rooms cannot use the Library as an official headquarters of any type. Mr. Sanguinetti moved and Mr. McHaley seconded to approve the Study Room Policy. Roll Call Vote Ayes: Mr. Kipfer Mrs. Stec Ms. Porter Mr. McHaley Mrs. Metanchuk Mrs. Lindsey Mr. Sanguinetti Mr. Cho Mrs. Fenne Nays: None Absent: None Motion Carried C. Motion to Approve an HR Committee to Develop a Library Director Evaluation Tool and Process: Mrs. Adamowski emphasized creating an evaluation process that would be used now and into the future. The goal is to have this done before the next budget is complete. Mrs. Metanchuk moved and Mrs. Stec seconded to approve the motion. Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mr. Sanguinetti Mr. Cho Mr. Kipfer Mrs. Lindsey Mr. McHaley Mrs. Stec Mrs. Fenne Nays: None 2 Wheaton Public Library Board Meeting Minutes of April 16, 2018 Absent: None Motion Carried IX. Closed Session: A. 5 ILCS 120/2 (c)(1): To Discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the Library: Mrs. Fenne asked for a motion to go into Closed Session. Mr. Sanguinetti moved and Mr. McHaley seconded to go into Closed Session at 7:38 p.m. Mrs. Adamowski and Mrs. Christell-Sandri left the room. Roll Call Vote Ayes: Mrs. Lindsey Mr. Kipfer Ms. Porter Mrs. Metanchuk Mr. Sanguinetti Mrs. Stec Mr. McHaley Mr. Cho Mrs. Fenne Nays: None Absent: None Motion Carried B. Return to Open Session: Mrs. Fenne invited Mrs. Adamowski back into the meeting. She thanked Mrs. Adamowski for a successful year working with advancing the library and empowering the staff. Mrs. Adamowski was awarded a $5,000 bonus. Mrs. Adamowski stated her appreciation to the Board members. X. Board Member Comments (Round the Table): None XI. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Lindsey moved and Mrs. Stec seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:02 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3