Library Board

Wheaton Public Library Board Meeting Minutes of May 21, 2018 I. Call to Order and Roll Call: The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, May 21, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:03 p.m. Members present at roll call were: Mrs. Fenne, Mrs. Lindsey, Mrs. Metanchuk, Ms. Porter, and Mrs. Stec. Absent at Roll Call: Mr. Cho, Mr. Kipfer, Mr. McHaley and Mr. Sanguinetti. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to Be Heard: Robert, an unincorporated resident, had questions about the non-resident card participation (Item VII. A.) and fees (Item VII. B). Mrs. Adamowski explained the motions and how they affect non-residents. CONSENT AGENDA III. Minutes for the April 16, 2018 Board Meeting IV. Financial Reports for April 2018 and Bill Listing for April and May 2018 Payment: Mrs. Stec moved and Mrs. Metanchuk seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Ms. Porter Mrs. Metanchuk Mrs. Lindsey Mrs. Stec Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Kipfer Mr. McHaley Mr. Sanguinetti Motion Carried V. Friends of the Library Report – Mrs. Adamowski: Mrs. Adamowski attended the Friends’ Annual Meeting on May 10th and was presented with $40,000. The Friends have also financed the clear casing that fits over the dollhouse display in the Youth Department. She said that their new President is Hope Grant. VI. Library Director’s Report for April 2018: Mrs. Adamowski stated that the Staff In-Service Day went well. There were two speakers – the first specialized in decluttering and determining what is essential both in home and work life. The second speaker spoke about the public library’s commitment to intellectual freedom. Mrs. Adamowski also mentioned that she had put up a sign- up for staff who want to march in the 4th of July parade VII. Unfinished Business: A. Market Benchmarking & Compensation Structure Project – Joy Lyn Hyer, Compensation Analyst, Management Association: Mrs. Adamowski gave a background on the Library’s benchmarking process. Ms. Hyer explained about Management Association’s history, experience with libraries and how they develop benchmarks. Mrs. Adamowski added that she will also be working on a compensation policy to present to the Board. B. Motion to Approve Nominating Committee: Mrs. Fenne offered the following as the Nominating Committee – Mrs. Metanchuk, Chair, Ryan Kipfer and Chantelle Porter. She stated that the committee will meet at 6:30 p.m. on June 18th. Mrs. Stec moved and Ms. Porter seconded approve the Nominating Committee as presented. 1 Wheaton Public Library Board Meeting Minutes of May 21, 2018 Roll Call Vote Ayes: Mrs. Stec Mrs. Metanchuk Mrs. Lindsey Ms. Porter Mrs. Fenne Nays: None Absent: Mr. Cho Mr. Kipfer Mr. McHaley Mr. Sanguinetti Motion Carried C. Interior Remodel Phase II Update: Mrs. Adamowski met with the architects last week. She has brought up to the Friends the possibility of expanding the Book Nook area and whether they would want to fund that. Mrs. Adamowski stated that the remodel timeline looks good to complete in the short fiscal year. VIII. New Business: A. Motion to Approve Non-Resident Card Participation: Ms. Porter moved and Mrs. Lindsey seconded to approve the motion. There was no discussion. Roll Call Vote Ayes: Mrs. Stec Ms. Porter Mrs. Lindsey Mrs. Metanchuk Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. McHaley Mr. Cho Mr. Sanguinetti Motion Carried B. Motion to Approve Tax Method to Calculate Non-Resident Fees for Both Homeowners and Renters: Mrs. Metanchuk moved and Ms. Porter seconded to approve the above motion. As was explained in Item. II, the tax method is based on the calculation of the City’s EAV along with the Library’s debt service bond tax rate. Roll Call Vote Ayes: Mrs. Stec Ms. Porter Mrs. Metanchuk Mrs. Lindsey Mrs. Fenne Nays: None Absent: Mr. Kipfer Mr. McHaley Mr. Sanguinetti Mr. Cho 2 Wheaton Public Library Board Meeting Minutes of May 21, 2018 Motion Carried C. 2019–2021 Strategic Plan Update: Mrs. Adamowski met with Sarah Armstrong from Turks Cap Consulting who will again do a Community Needs Assessment for the library. This will be used to update the Strategic Plan for 2019-2021. Ms. Armstrong will start the process this August, meeting with the Library’s management team, focus groups and using social media. Mrs. Adamowski is planning to involve the strategic plan in the evaluation process. IX. Board Member Comments (Round the Table): Ms. Porter told the members that she will be moving and so will not be returning for another term. Both Mrs. Stec and Mrs. Lindsey said this would be their last meeting also and would not be taking up another term. The members wished them well. X. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Lindsey moved and Mrs. Stec seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:54 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3