Library Board

Monday, August 20, 2018 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, August 20, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Mrs. Fenne, Mr. Lyon, Mr. McDonough, Mr. McHaley, Mrs. Metanchuk, Mr. Sanguinetti and Ms. Staron. Absent: Mr. Cho. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. I. Citizens to be Heard None II. Introduction and Swearing In of Newly Appointed Board Member Kathryn Staron Mrs. Fenne began by introducing Ms. Staron to the Board Members. She then swore Ms. Staron in and the members welcomed her. CONSENT AGENDA III. Minutes for the July 30, 2018 Special Board Meeting IV. Financial Reports for July 2018 and Bill Listing for August 2018 Payment Mr. Lyon moved and Mrs. Metanchuk seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. Lyon Mr. Sanguinetti Mr. McHaley Mrs. Fenne Mrs. Metanchuk Ms. Staron Mr. McDonough Nays: None Absent: Mr. Cho Motion Carried V. Friends of the Library Report – Mrs. Adamowski Mrs. Adamowski reported that the next Friends Book Sale starts on Thursday, August 23rd with a Friends Preview on Wednesday. She noted that the Friends have 3 sales during the year and the volunteers work hard to put these sales together.  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES August 20, 2018 VI. Library Director’s Report for July 2018 Mrs. Adamowski stated that the community surveys for the Strategic Planning process are in seven stations in the Library. Ms. Armstrong will be conducting the community focus groups herself. The bid documents are currently being worked on for the interior remodel project. Mrs. Adamowski informed the Board that on August 28 at the Finance Committee meeting, the City Manager, Mike Dzugan and City Finance Director, Bob Lehnhardt, will be in attendance to explain the budget process. She encouraged all members to attend. Mrs. Adamowski noted that the parking lot sealcoating and restriping project is complete. She also mentioned that she is working with an engineering consultant on a Chiller Condition Review and Replacement Study. Mrs. Adamowski and Mrs. Kovacs met with a security consultant from Rush Memorial Hospital to discuss the Library’s security cameras – he agreed with the previous estimate of 55 cameras. IT Manager, Ed Sirovatka, can handle the majority of the installation. The cost will come out of CY2019 Budget. VII. Unfinished Business None VIII. New Business A. Hoopla Use – Dawn Kovacs, Deputy Director Mrs. Adamowski explained Hoopla and how the cost is very high as it is pay-per-use. At the current usage rate, it could cost the library $95,000 annually. Mrs. Kovacs further explained the usage numbers. She stated that she will try to cut the cost for this year by lowering the number of check-outs per month. Mrs. Adamowski stated that Hoopla will not be in the CY2019 budget and the funds will instead be used to purchase more digital media (ebooks, eAudiobooks, etc.). IX. Board Member Comments (Round the Table) Mr. McDonough asked if there was a Wheaton Public Library app. Mrs. Kovacs responded that there wasn’t, but that there is a mobile app called Library Anywhere that can be used to get to WPL. Mrs. Fenne noted that there was a Biz Books program tomorrow evening. X. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. Sanguinetti seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:55 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 2