Library Board

Monday, October 15, 2018 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, October 15, 2018, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Mr. Cho, Mrs. Fenne, Mr. Lyon, Mr. McDonough, Mr. McHaley, Mrs. Metanchuk, Mr. Sanguinetti and Ms. Staron. Absent: None. Betsy Adamowski, Library Director and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to be Heard Four students from Wheaton North High School were there to observe for a class requirement. CONSENT AGENDA III. Minutes for the September 17, 2018 Special Board Meeting IV. Financial Reports for September 2018 and Bill Listing for October 2018 Payment Mr. McHaley moved and Mr. Lyon seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mrs. Metanchuk Mr. McDonough Mr. Cho Mr. McHaley Mr. Sanguinetti Ms. Staron Mr. Lyon Mrs. Fenne Nays: None Absent: None Motion Carried Mrs. Adamowski requested that the Board move to Item VII. Unfinished Business before she made her reports. The members agreed. VII. Unfinished Business: A. Strategic Planning Process – Sarah Armstrong from Sarah Keister Armstrong, LLC Mrs. Fenne introduced Sarah Armstrong and Beth Keister. Mrs. Adamowski then spoke about the results of the recent Community Survey that Ms. Armstrong had conducted and provided a worksheet with comparisons to comparable libraries in the area. Ms. Armstrong  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES October 15, 2018 discussed the results, noting there were 528 responses, which is a good amount. In addition to the online and paper surveys, she also led 5 focus groups. She noted that the majority of the responses were positive and that there was active participation in the focus groups. Ms. Armstrong said changes in the library since the last survey (done in 2014) were increased community partnerships, being more relevant to the community and residents taking notice of changes at the library. Some planning elements brought up by Board members were creating more awareness of how the library operates, overall user experience and the direction that the library is going. Mrs. Adamowski noted that the ideas would be considered when putting together the library’s Strategic Plan. Mr. Sanguinetti left the meeting at 7:45 p.m. B. Motion to Approve the CY2019 Operating Budget to be Presented to the City Council Mr. Lyon moved and Mr. Cho seconded the above motion. Roll Call Vote Ayes: Ms. Staron Mr. McDonough Mrs. Metanchuk Mr. Lyon Mr. Cho Mr. McHaley Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Motion Carried C. Interior Remodel Update Mrs. Adamowski handed out the schedule for the interior project. It is planned to start next week. The first work that will be done is the new study rooms. She stated that the contractor said programming won’t be affected by the work, neither will access to the café and that, barring any unforeseen events, the remodel should be done by the end of December. V. Friends of the Library Report – Mrs. Adamowski Mrs. Adamowski stated that the Friends’ Books and Art Sale is in November and she encouraged everyone stop by as there will be lots of interesting items. VI. Library Director’s Report for September 2018 Mrs. Adamowski showed her Librarian of the Year award that she received at the ILA Conference. She was honored to have been chosen. She was happy to see many Wheaton Library staff, both present and former, at the conference. She will be working on a Communication Plan in coordination with Arin Thrower from the City’s Communications Department. Mrs. Adamowski is hoping to have the HR Manual on November’s agenda for the Board to approve. She noted that the Library’s Maker Day is this Saturday (October 20th) from 1 – 4 p.m. There will be 12 to 15 stations around the library with various activities for all ages. She will be there. 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES October 15, 2018 VIII. New Business A. Motion to Approve Contract from Hallett Movers for $19,650.00 Mrs. Adamowski explained that the shelving on the 2nd floor needs to be rearranged and some removed in order to consolidate due to books being weeded. This will also allow for more space for seating. After working with the Head of Adult Services, Hallett will do all the shifting of books and moving of shelves to their new locations. Mrs. Adamowski stated that this was not in the original remodel plan, but there is enough money left in the project to do it and it will help to make the remodel more complete rather than waiting and doing it later. Mrs. Metanchuk moved and Ms. Staron seconded to approve the motion. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Mr. Cho Mr. Lyon Mr. McHaley Ms. Staron Mrs. Fenne Nays: None Absent: Mr. Sanguinetti Motion Carried B. Discussion of Trustee Facts on File – Chapter 9 Discussion included the Board being aware of building needs and potential projects such as HVAC. Mrs. Adamowski stated that she is planning to put together a comprehensive listing of warrantees, dates of maintenance service, etc. in order to plan for future needs. There was mention of having signage that was more visible to patrons. C. Discussion of Wheaton Public Library Mission Statement Members of the Board suggested two changes to the Mission Statement. Their proposed mission statement is as follows: Wheaton Public Library is a welcoming destination that connects the community to literacy, information, ideas and experiences. Grow with us! IX. Board Member Comments (Round the Table) None X. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mr. McDonough moved and Mr. Lyon seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:39 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager Wheaton Public Library 3