Library Board

Monday, December 16, 2019 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held its regular monthly meeting on Monday, December 16, 2019, in the Library Board Room. Board President Christine Fenne called the meeting to order at 7:00 p.m. Members present at roll call were: Christine Fenne, Alan Herbach, Bob Lyon, Bob McDonough, Joe McHaley, Laurie Metanchuk and Simone Morton. Absent: Kathryn Staron and Vallari Talapatra. Betsy Adamowski, Library Director was in attendance. Mrs. Fenne led the attendees in the Pledge of Allegiance. II. Citizens to be Heard There were no citizens to be heard. CONSENT AGENDA III. Minutes for the November 18, 2019 Board Meeting IV. Financial Reports for November 2019 and Bill Listing for December 2019 Payment Mr. McHaley moved and Mr. McDonough seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Morton Mr. Lyon Mr. Herbach Mr. McDonough Mrs. Fenne Nays: None Absent: Ms. Staron Ms. Talapatra Motion Carried V. Friends of the Library Report – Mrs. Adamowski There was no report. Ms. Staron and Ms. Talapatra entered the meeting at 7:02 p.m. VI. Library Director’s Report for November 2019 Mrs. Adamowski stated that the golf event planning is moving along and asked the trustees to see if they could find sponsors for the holes. She said that registrations are coming in. The Library has received a special events liquor license (covers one year) that will be required for the Mad Fore Plaid golf event. Mrs. Adamowski passed around information on the Digital Public Library of America (www.dp.la) and explained that people can view special collections from archive museums to cultural heritage institutions from across the U.S. Illinois also has a digital archive site (www.idaillinois.org) which provides information from Illinois. She stated that WPL is continuing to strive to get information onto the site. 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 VII. Unfinished Business: None VIII. New Business: A. Motion to Approve Library Board of Trustees Meeting Schedule for 2020 Mrs. Metanchuk moved and Mr. McDonough seconded to approve the motion. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk Ms. Staron Ms. Morton Mr. Herbach Mr. Lyon Mr. McHaley Ms. Talapatra Mrs. Fenne Nays: None Absent: None Motion Carried B. Motion to Approve the Amended Computer Use Policy as Presented Mrs. Metanchuk moved and Mr. Lyon seconded to approve the motion. Roll Call Vote Ayes: Ms. Morton Mr. Herbach Ms. Staron Mr. McDonough Mr. McHaley Mrs. Metanchuk Mr. Lyon Ms. Talapatra Mrs. Fenne Nays: None Absent: None Motion Carried C. Motion to Approve a Waiver of the Bond Requirements in Accordance with Section 10-197 of the City of Wheaton Code for the Mad Fore Plaid Event on January 31, 2020 Mr. McDonough moved and Mr. McHaley seconded to approve the motion. Mrs. Adamowski passed around the waiver for the trustees to look over. It covers the distribution of raffle proceeds. Roll Call Vote Ayes: Mr. McDonough Mrs. Metanchuk 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 Ms. Staron Ms. Morton Mr. Herbach Mr. Lyon Mr. McHaley Ms. Talapatra Mrs. Fenne Nays: None Absent: None Motion Carried D. Motion to Approve Moving $2,500 Level from Donor Wall Mrs. Adamowski noted that the motion should state removing not moving. Mr. McDonough moved and Mr. Herbach seconded to approve the amended motion. Mrs. Fenne stated that the donor wall would have the four levels of $10,000/$5,000/$1,000/$500; $250/$100 would not be on the wall, but would be on the iPad that will be stationed by the donor wall. Mrs. Adamowski indicated that donations could be cumulative. For example: a donor giving $2,500 gets a silver butterfly on the wall. If they donate $2,500 again the next year, that would change to a copper butterfly. She also said that donors of $1,000 and above can write a short “reflection” of the honoree that will be put on the iPad. When asked, Mrs. Adamowski stated that the donor wall will be up for the Mad Fore Plaid event. Roll Call Vote Ayes: Ms. Staron Mrs. Metanchuk Ms. Morton Mr. McDonough Mr. Herbach Mr. Lyon Mr. McHaley Ms. Talapatra Mrs. Fenne Nays: None Absent: None Motion Carried IX. Closed Session: A. 5 ILCS 120/2 (c) (21): Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes of semi-annual review of the minutes as mandated by Section 2.06 Mrs. Fenne asked for a motion to go into Closed Session for the purpose of reviewing Closed Session Minutes 5 ILCS 120/2 (c)(21). She stated that R-01-19 Resolution Authorizing the Release of Closed Session Minutes will be voted upon after the Closed Session. Mr. McHaley moved and Ms. Talapatra seconded to go into Closed Session at 7:28 p.m. A voice vote was taken and motion carried. 3  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 X. Return to Open Session: A. Adopt R-02-19: Resolution Authorizing the Release of Closed Session Minutes (see attached) At 7:40 p.m. Mr. McDonough moved and Ms. Talapatra seconded to adopt R-02-19 Resolution authorizing the release of closed minutes from June 17, 2019. Roll Call Vote Ayes: Ms. Staron Mrs. Metanchuk Ms. Morton Mr. McDonough Mr. Herbach Mr. Lyon Mr. McHaley Ms. Talapatra Mrs. Fenne Nays: None Absent: None Motion Carried XI. Board Member Comments (Round the Table) Mr. McHaley commended the Tween department on the large growth in programming and participation. He is happy that the youth programs are becoming more inclusive. Mrs. Fenne added that Rachel Weiss-Binder (Head of Youth Services) has done an amazing job with the Tweens. Mrs. Fenne reminded the Trustees that their disclosure statements are due to the City by the end of the month. XIII. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mr. McDonough moved and Ms. Staron seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 7:47 p.m. Respectfully Submitted, Laurie Metanchuk Secretary 4 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 RESOLUTION R-02-19 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 16th day of December 2019. Mrs. Fenne Library Board President ATTEST: Mr. McHaley Vice President Roll Call Vote: Ayes: Mr. McDonough Mrs. Metanchuk Mr. McHaley Ms. Morton Mr. Herbach Mr. Lyon Ms. Talapatra Mrs. Fenne Nays: None Absent: None 5 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 ATTACHMENT “A” –RESOLUTION R-02-19 (Minutes Not to be Released) April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 September 16, 2013 May 18, 2015 (Item X. b.) 6 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES December 16, 2019 ATTACHMENT “B” – RESOLUTION R-02-19 (Minutes to be Released) June 17, 2019 7