Library Board

SPECIAL LIBRARY BOARD MEETING MINUTES Friday, April 3, 2020 5:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held a Special Board meeting on Friday, April 3, 2020, in the Library’s café seating area on the 1st floor. Board President Christine Fenne called the meeting to order at 5:03 p.m. Members present at roll call were: Christine Fenne, Alan Herbach, Bob Lyon, Bob McDonough, Joe McHaley, Laurie Metanchuk, Kathryn Staron and Vallari Talapatra. Absent: Simone Morton. Betsy Adamowski, Library Director, Ed Sirovatka, IT Manager, and Lisa Christell-Sandri, Library Finance Manager and recording secretary for this meeting, were also in attendance. II. Citizens to be Heard There were guests via Zoom, but no citizens to be heard. AGENDA III. Library Director’s Report Mrs. Adamowski said that all the teams are working hard on the many Virtual Library services that are being offered and that there has been a huge increase in the Library’s YouTube views. Mrs. Adamowski reported that there were 186 library card submissions which is a massive increase compared to normal. Storytimes will be going live along with many other online activities. She stated that the Library continues to just burst - staff’s work has not slowed down at all. IV. Motion to approve the minutes of the Special Board Meeting of March 30, 2020 Mrs. Fenne pointed out that there were some typographical errors in the minutes that needed correction. Mrs. Metanchuk moved and Mr. McHaley seconded the motion to approve the minutes with corrections. Roll Call Vote Ayes: Mr. McHaley Mrs. Metanchuk Ms. Talapatra Ms. Staron Mr. Lyon Mr. McDonough Mr. Herbach Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried 1  WHEATON PUBLIC LIBRARY SPECIAL BOARD MEETING MINUTES April 3, 2020 V. Motion to approve Compensation Plan for Stay at Home Order through April 30, 2020 Mrs. Adamowski put together three compensation options for the Board to consider: There are two groups of employees during this time that the physical library building is not open. Based on job duties and ability, the employees were put into groups: Group A: ALL employees who are tele-communicating and proving virtual service to the public during the Stay at Home order. This group is comfortably doing 100% essential library work during the average work week. All members in this group are exempt employees and non-exempt and perform essential duties such as maintenance, payroll, communications or administrative. Group B: ALL the employees who are tele-communicating, but ARE NOT providing virtual service to the public. This group is comfortably doing 50% essential library work during an average work week. All members in this group are non-exempt employees. NOTE: Medical and other benefits will continue for both groups will continue through April 30, 2020. Option 1 Pay both Group A and Group B 100% their average weekly wages during the 2nd Stay at Home Executive Order. Option 2 Pay Group A 100% their average weekly wages. Reduce the hours for Group B 50% and pay this group the hours that they work from home. Option 3 Pay Group A 100% their average weekly wages. Furlough Group B and this group not work in any capacity. Mrs. Fenne asked each Board member for any comments/questions. Mr. Herbach moved and Ms. Talapatra seconded to approve Option 1 of the motion. Roll Call Vote Ayes: Mr. Herbach Mr. McDonough Ms. Talapatra Mr. Lyon Ms. Staron Mrs. Metanchuk Mr. McHaley Mrs. Fenne Nays: None Absent: Ms. Morton Motion Carried Mrs. Adamowski thanked all the members, noting that Board President Christine Fenne worked hard along side her to get as much education out of this as they could before presenting it to the Board. She also noted that there would not be a meeting on April 20th, but if there are more Executive Orders, there will be another Special Meeting scheduled. 2  WHEATON PUBLIC LIBRARY SPECIAL BOARD MEETING MINUTES April 3, 2020 XIII. Adjournment There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Fenne moved and Mrs. Metanchuk seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 5:20 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance Manager 3