Library Board

Monday, June 21, 2021 7:00 p.m. I. Call to Order The Board of Trustees of the Wheaton Public Library held their regular Board meeting on Monday, June 21, 2021. Board President Laurie Metanchuk called the meeting to order at 7:01 p.m. Members present in person at roll call: Christine Fenne, Bob McDonough and Vallari Talapatra. Attending via Zoom were: Al Herbach, Joe McHaley and Laurie Metanchuk. Absent: Bob Lyon, Simone Morton and Kathryn Staron. Betsy Adamowski, Library Director, Ed Sirovatka, IT/Facilities Manager, and Lisa Christell-Sandri, Library Finance/Business Office Manager and recording secretary for this meeting, were also in attendance. Jennifer Asimakopoulos, Head of Adult Services, also was in attendance. II. Citizens to be Heard There were no citizens either in person or online to be heard. Director Adamowski received emails from some patrons and addressed those in her Board Report. CONSENT AGENDA III. Minutes for the May 17, 2021 Board Meeting IV. Financial Reports for May 2021 and Bill Listing for June 2021 Payment Mr. McDonough had some questions about the Financial Reports which were answered by Mrs. Adamowski. Mrs. Fenne added that he could meet with Mrs. Adamowski or Ms. Christell-Sandri to provide additional explanation. Mr. McDonough then moved and Mr. Herbach seconded to approve the Consent Agenda items. Roll Call Vote Ayes: Mr. McHaley Mrs. Fenne Ms. Talapatra Mr. McDonough Mr. Herbach Mrs. Metanchuk Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Motion Carried V. Library Director’s Board Report for May 2021 Mrs. Adamowski told the Board that the Altiro Coffee Café’s city permit has been approved and all they are waiting for is the okay from the Health Department. She was happy to say that the library’s mobile app will soon be ready for the public to download. Mrs. Adamowski stated that this Saturday (6/26) is the Wheaton Plaza del Zocalo which is being hosted by the Wheaton Chamber of Commerce and was inspired by the Frida Kahlo exhibit at C.O.D. There will be food trucks, music, a business expo and a Frida Kahlo-themed pet parade. She encouraged the members to attend. Mrs. Adamowski noted that the new statistics sheets look good and it showed that many of our circulation and usage numbers are even higher than 2019’s. She mentioned that she received 4 emails about concerns over the Library’s LGBTQ+ display. She went on to say 1  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 that the Wheaton Public Library celebrates diversity as is shown in the DEI (Diversity, Equity and Inclusion) message. She also added that many patrons thanked her for having the display. It was the consensus of the Board members to support keeping the display. VI. Unfinished Business: A. West Side Plaza Repairs – Selection of Consultant Mrs. Adamowski stated that the updated proposals from BTC and Studio GC had more detail than the last proposals. She advised going with Studio GC due to both the price and the fact that they have worked with the Library on many projects and so they know the Library well. Discussion occurred; there was consensus among the Board to go with Studio GC for the plaza repairs. VII. New Business: A. Motion to Approve Material Selection Policy Mrs. Adamowski introduced Jennifer Asimakopoulos, Head of Adult Services. Ms. Asimakopoulos spoke about her background and that she is enjoying the people and the work at WPL. She noted that this policy was last updated in 2014 and she pointed out the changes/updates. She said the new policy better represents the Library’s current message in a more concise manner and includes more components that support the Library’s DEI statement. Ms. Asimakopoulos then answered questions from the Board concerning the policy. Ms. Talapatra moved and Mrs. Fenne seconded to approve the reviewed and updated policy. Roll Call Vote Ayes: Ms. Talapatra Mr. McDonough Mr. Herbach Mr. McHaley Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Motion Carried B. Motion to Adopt Resolution Accepting Gift from the Theodore M. Utchen 1996 Trust Mrs. Adamowski said that Mr. Utchen generously bequeathed $100,000 to the Wheaton Public Library. She is going to get a gold butterfly to put on the Giving Tree in honor of his gift. She also wants to get a dictionary stand that will have a dictionary and a copy of the “Dictionary Man” article dedicated in his memory. Mrs. Metanchuk moved and Mrs. Fenne seconded to accept the $100,000 gift. Roll Cal Vote Ayes: Mr. Herbach Mr. McDonough Mr. McHaley Mrs. Fenne Ms. Talapatra Mrs. Metanchuk Nays: None Absent: Mr. Lyon 2  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 Ms. Morton Ms. Staron Motion Carried C. Motion to Adopt the Association Core Intellectual Freedom Documents: Freedom to Read Statement, Library Bill of Rights, Freedom to View Statement, and Code of Ethics of the American Library Association Mr. McDonough moved and Mrs. Fenne seconded to approve the motion. Roll Call Vote Ayes: Mr. McDonough Mr. McHaley Mr. Herbach Ms. Talapatra Mrs. Fenne Mrs. Metanchuk Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Motion Carried D. Special Strategic Planning Review Meeting, July 26, 2021 – Discussion Mrs. Adamowski stated that the July 26 date will not work, so she is working on getting another date within that week. She said that the managers will each give a brief explanation of their strategic plan and their process. As soon as Mrs. Adamowski secures a date, she will let the Board members know. VIII. Closed Session: A. 5 ILCS 120/2 (c)(21): Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 Mr. Herbach moved and Mr. McDonough seconded to move into Closed Session. Roll Call Vote Ayes: Ms. Talapatra Mr. McDonough Mr. McHaley Mrs. Fenne Mr. Herbach Mrs. Metanchuk Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Motion Carried 3  WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 IX. Return to Open Session: A. Adopt Resolution R-02-21: Resolution Authorizing the Release of Closed Minutes (see attached). Mrs. Fenne moved to release the minutes from December 19, 2016, February 19, 2018 and January 18, 2021. Mr. McHaley seconded the motion. X. Board Member Comments (Round the Table) Mr. McHaley thanked Mrs. Adamowski for the personnel listing. Mrs. Fenne detailed some of the activities at the Wheaton Plaza del Zocalo, a Frida Kahlo-inspired event at the Library this Saturday (June 26). IX. Adjournment: There being no further business of the Wheaton Public Library Board of Trustees, Mrs. Metanchuk moved and Mr. McDonough seconded that the meeting be adjourned. A voice vote was taken and the motion for adjournment carried at 8:10 p.m. Respectfully Submitted, Lisa Christell-Sandri Finance/Business Office Manager 4 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 RESOLUTION R-02-21 A RESOLUTION AUTHORIZING THE RELEASE OF CLOSED SESSION MINUTES WHEREAS, 5ILCS/120 2.06 (d) provides that minutes of closed sessions should be made public once a public body determines that it is no longer necessary to protect the public interests or the privacy of an individual by keeping the minutes confidential; and WHEREAS, the Wheaton Public Library Board of Trustees, in open session, reviewed the minutes of past closed sessions currently kept in a closed file; and WHEREAS, the Wheaton Public Library Board of Trustees has determined that a need for confidentiality still exists as to the minutes from the closed session meetings listed on Attachment “A” to this resolution; and WHEREAS, the Wheaton Public Library Board of Trustees has further determined that the need for confidentiality no longer exists as to the review session minutes from the closed session meetings listed on Attachment “B” to this resolution and that these minutes should be made available for public inspection; and NOW, THEREFORE, BE IT RESOLVED by the Library Board of Trustees of the City of Wheaton, Illinois, that the Library Director is hereby directed to place the following closed session minutes in an open file as listed on Attachment “B” to this resolution. ADOPTED this 21st day of June 2021. Mrs. Metanchuk Library Board President ATTEST: Mr. McHaley Vice President Roll Call Vote Ayes: Mr. Herbach Mr. McHaley Mrs. Fenne Ms. Talapatra Mr. McDonough Mrs. Metanchuk Nays: None Absent: Mr. Lyon Ms. Morton Ms. Staron Motion Carried 5 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 ATTACHMENT “A” –RESOLUTION R-02-21 (Minutes Not to be Released) March 21, 2005 January 16, 2006 (Item II and III) June 19, 2006 January 7, 2013 April 1, 2013 April 8, 2013 April 15, 2013 May 1, 2013 (A. and B.) September 16, 2013 May 18, 2015 (Item X. b.) March 19, 2021 6 WHEATON PUBLIC LIBRARY BOARD MEETING MINUTES June 21, 2021 ATTACHMENT “B” – RESOLUTION R-02-21 (Minutes to be Released) December 19, 2016 February 19, 2018 January 18, 2021 7