Board of Park Commissioners

Board of Park Commissioners Regular Meeting Agenda Monday, October 9, 2017' 3:00- 5:00 P.M. 455 N Main 0 11--y-•(y C ·O· _p City Hall 11th Floor Utlt:Ull'A Park & Recreation Conference Room Wichita, Kansas 67202 Members Present: Cindy Claycomb, Hoyt Hillman, Troy Palmer, Bill Ramsey Absent: Eddie Fa_hnestock, To_ri Deatherage City Staff: Troy Houtman (Director, Park & Recreation),. Elizabeth Harlenske (Assistant City Attorney), Penny Garding (Clerk), David McGuire, Shana Appelhanz, Alan Taber, Mark Elder Item Descril!tlon Call to Order Cindy Claycomb, President, called the meeting to order at approximately 3:00 p.m. Public Comments There were. no comments from the public. 1 Approve Minutes Recommended Action: Approve, sign and file-minutes of the September 11, 2017, Board of Park Commissioners Regular Meeting. Motion by Ramsey, second by Palmer, IT WA5 UNANIMOUSLY VOTED to approve, sign and file the minutes of the September 11, 2017 Board of Park Commissioners Regular Meeting (4-0). 2 New Items.for Consideration There were no new items on the agenda. 3A Naftzger Park-- Troy Houtman Houtman stated we.are trying-to save time, doing two things at once. One is the design element and the other is the final agreements with the developer and the City. Normally you have the agreement in place before you go out and do the design. We have not been able to finalize the final agreements and coordination with the developer. Before we can move forward with design we need to get that taken care of. Things are still moving forward. Palmer inquired ifwe will be ready for March? Houtman responded, no. We have not got the design in place yet or the bidding for construction. Those take at.least a two or three month process. That would put us out to the end of January, which would only leave us February and March for completion. Lonnie Wright, 1721 S Lulu, inquired if there is a timeline when we need to give up the land thatthe developer owns. Houtman responded no. 4 Recreation Update - Troy Houtman Houtman stated we are in transition now. 'fl/e are putting outthe job announcement next week and will take applications through December. He does not want to do interviews before-Christmas. It will probably be the end of January before we get the position filled. BOARD OF PARK COMMISSIONERS REGULAR ME£TING October9,.2017 l'alel of S  Houtman.stated we have t)ad a great month}or programming. We did a fundraiser forthe equestrian community. We finished up the river activities. We had an estimated 18,000- 20,000 in attendance at Open Streets. 5 Golf Update - Shana Appelhanz Appelhanz stated year-to-date rounds.are down 2% for the first 9 months of 2017 when compared to 2016. • Auburn Hills•is up 6% YTD • Tex Consolver is up 2%·YTD • Sim is down 4% YTD • LW Clapp is down 6% YTD • MacDonald is down 8% YTD Revenue is up 1%YTD despite rounds·being down,2%. Expenditures are up 2% over·2016 and our net income is down 32% from 2016. Net income would be.up in.comparison to last year but the division has already made $1113,276 indebt service,paym_entst�is yea,r. Houtman added typically we wait'until the end of the year to see where we stand. This is our agreed upon debt service· payment. Third quarter weather was much better than 2016: The average temperature was comparable to 2016. The major difference.was only 6+" of rain in 2017 while 2016 had ·29+" of rain fall. _Rounds for the third quarter were up at three ofthe five courses. • Auburn Hills was up 16% • Tex Consolver was up.13% • LW Clapp was up 6% • Sim was down 4% • MacDonald was down 8% Course conditions have contributed to.the rounds at MacDonald.being down all year. We will have to do some checking into why the roundswere down at'Sim. Houtman asked that going forward please include a count of golf cart.rentals per course. 6 Golf Advisory Committee Update - Hoyt Hillman Hillman stated the committee mefthreetimes with customers. We took concerns and provided an overview memo to the Soard. We would like to set similar prices across the board. We want to allow.Auburn HiUs to charge just slightly more, everyone else gets the same. It does not make sense to charge less at LW Clapp because it did not make any difference in the number of rounds. We would request the Boardreview and approve so it can go before City Council. BOARD OF PARK COMMISSIONERS REGULAR MEETING October 9, 2017 Page2of5  -··· ----------· - . ----- ti Hole Green fees .. 9Hole Green -··••-•-·······--··-------- - Fees ·-· - Week End[___ Week Day Ho6day Week Day / olidoy -- -- Week End H :11117 :llllll -- :11117 :llllll :11117 :llllll :11117 :llllll ... 17.5 AubumHIIJs 2i V ·- 3'.J 32 16.5 19.5 :111.5 LWC!app 22 25 24 V --· 1as 1S 14.5 V -- - Mad>onabl 23 25 -- 2i V 14 1S 15 16 ·- Tex Consolver 23 25 -- 2i 27 14 1S 15 16 A.B.Sbn 23 25 - 2i V --· 14 1S ·- 15 16 5DafSinlle s:cr..s B - 6cr 7 g NA NA NA NA 5DayCouple soi: 6 8 6or 7 g NA NA NA NA 7DafSinlle 5or6 8 -- 6or'7 g -- NA NA ·- NA NA 7DayFamllJ Sar 6 8 - 6cr 7 g NA NA - NA NA 5DaySallor 12 14 -- 12 14 g g g g 5 DaySupers,. 12 14 -- 12 14 - g g g g 7 Day Student 5 5 6 6 --· NA NA -- NA . NA Rl!tlred Mllllarv 16Dr 17 19 16or 17 19. ·- NA NA - NA NA Appelhanz added $1 of every round after this price increase will go into fund strictly for maintenance replacement. Claycomb inquired if Council has to agree .to that as well. Houtman added when the golf cart replacement plan was implemented it also included that $1 from each rental goes into that fund as well. Appelhanz stated all of the Junior rates would stay the same. C_laycom_b inquired when the Committee was in the public meetings, did you ta_lk about these increases? Hillman responded yes, they were very much interested in making sure that some of the money went back to the golf courses. Houtman added, none of those dollars go back to the City, they go back to the Enterprise fund. Claycomb.inquired how many people were at the meetings. Atthe first one was low turnout. Appelhanz responded the second one there was about 40-and the third one there were three. They all were not concerned with the interior of the club house. They wanted to see the course conditions improved at all courses. ·If they were.to pay more money for fees, they wanted to know where that money was·going. A big response was.the sand traps, which was surprising to us. Claycomb stated the Park Board heard similar comments about the club houses and course conditions when we did the previous golf meetings. Motion by Hillman,.second by Palmer, IT WAS UNANIMOUSLY VOTED to approve the Park Board recommend to the City Council the rate increases that-came forth from the Golf Advisory Committee (4-0). Houtman stated that was a lot of effort in engagement. Usually the Golf Advisory Committee is enough, but that was expanded and it.was a huge effort by the committee and staff. Claycomb added to please relay our thanks to them for doing that. Hillman responded that goes to Troy and staff as well. 7 Wichita Parks Foundation Update -Troy Houtman Houtman stated things are moving forward with a fundraising campaign, come to Mayor's News Briefing on Thursday. He will share details after that. The Foundation is still on board with all the other activities-including planning the July 4 event. They have gone through and really revised and looked at their bylaws. They have added a few more board members. 8 OJ Watson·Park Committee Update -Troy Houtman Houtman stated the design for the all,season shelter is being looked at. It would be similar to what is at the Sedgwick County Park where the "garage doors" open in summer time, but could be heated and cooled. We. are also making some improvements to existing restroom BOARD OF PARK COMMISSIONERS REGULAR MEmNG October 9, 2017 Page'3of5  and classroom. Palmer inquired if the haunted house is happening this year? Houtman responded yes. It is Haunted Island. 9 Aquatics Master Plan Update - Troy Houtman Houtman stated we are·getting design ideas from each of the DABs and Districts. Some have developed their own committees, some have developed some general ideas. We are working hard to get the engagement in place. The·question comes back.to why are we doing this and we still want our pool. We are very being very specific and sharing we are executing what Council has directed us to do. The more we do·on design, the'less we-have.to pay consultants and designers and can spend more money on the actual facilities. We are behind. Wewere hoping to have a lot of this done and be out finding a designer. We will now do that after Christmas. We have all of2018 to get that done. Construction will begin in 2019. We are continuing engagement with each of the DABs and their committees. In District I we got another $4M. We still need to work on where that money is going. We need to work with Dl to find those answers. Claycomb inquired if that will be resolved before CM Williams leaves office? Houtman responded he is hoping so. January we should go out for bid for qualifications for a designer. We have been getting good ideas from each of the DABs. We want to get all the design work done in 2018. Claycomb added District VI is losing three pools. Park staff is going out to engage the community because.the DAB is notwilling to make those decisions about three different pools in three differE!nt neighborhoods. Even though they are all in District VI they'are very different neighborhoods. The other DABs were wanting to give some direct input which is helpful in how we.design the splash pad or upgrade the remaining pools. 10 Presidents Update - Cindy Claycomb Claycomb stated we need to start thinking about board elections. Nothing needs to be decided today, she is term limited and has to leave the _Board in December. The other five Board members are still in place. We will need to get the nominating·committee together, which is usually .the 1" and 2nd Vice President. They puttogether a slate and bring to the Board. Ramsey inquired if there is a.set date by which we are supposed.to have elections? Harlenske responded yes, September, provided that all new appointments to the Board have been made and the new appointments have qualified for Board membership. Otherwise elections shall be held as soon thereafter as the appointments have been made. We need to wait until everyone is appointed. Claycomb stated if CM Williams does appoint an interim, we could vote in December. Claycomb 'asked Hillman (First VP) to reach ou_t to Deatherage (2nd VP) to put together slate. We can go ahead and start getting that together even if we don't �ote until December. Houtman added he met with CM Williams a'ld put the topic in motion. He will be meeting.with her again tomorrow. Claycomb added if she decides not to appoint an interim, we would be back to sometime in 2018. Because of the change in the elections, the terms have.been extended to March. Reappointments would·occur in:March. 11 Director's Update -Troy Houtman Houtman stated at Pawnee Prairie·Park we have cleared the parking lot for the·equestrian area. Today ortomorrow, the waterlines are being-activated and'.concrete pads are being poured. We:are going to try to start working on the'bicycle paths in December .. We will get the logistics in place and see what can be done:in house and what needs to be done by a contractor. We are also working,on .the signage package .. Design sho_uld be completed in December and begin installation in the .spring. We did a fundraiser for the equestrian community in Texas. Saddle Up !!<,.Ride is this weeke_nd. lt__sold outa_ll se_ssions and we had to add another session. We have a contractor.bringing their horses'ouno people can ride. We are planning to do a tr.ail run that will start on the. north side, north of the golf'course, and use some of the interior' trails. That will be on a Saturday morning in the spring. It is·a fundraiser for Special Olyl'!lpics,through the:Sedgwick County Sheriff's Department. BOARD OF PARK COMMISSIONERS REGULAR MEETING October 9,.2017 Page4of5 Houtman stated at Stryker, the designer has been hired. Several meetings have already happened. The $22MM Star Bond dollars is going to fall short. We are reevaluating. It is still going to be a good project. Claycomb inquired about the K-9 Rooster Dog Park dedication. Houtman responded we are still waiting on the plaque. It should be done soon. Claycomb inquired about the mural at the Troll. Houtman responded a volunteer came and gave presentation on the mural. Design Council wanted more information. It should go back to Design Council in about 3 weeks with the requested information on project. Claycomb inquired about Night with Santa, December 7. Houtman responded we give away fully decorated trees. The Park Department asks the Board to sponsor a decorated tree. Claycomb added we normally take up a collection in November. Houtman stated in December we usually have our Retreat. He would like to postpone that until after the election and everyone is put in place, probably sometime in March or April. Hillman stated the Chisholm Trail - Jesse's Farm Dedication will probably be Saturday, November 4. He will send an invitation to the Park Board. Adjourn There being no further business, the meeting was adjourned at approximately 3:37pm. on Monday, November 13, 2017. BOARD OF PARK COMMISSIONERS REGULAR MEETING October 9, 2017 Page 5 of 5