Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, February 11, 2019 3:00- 5:00 P.M. C IT Y o OF 455 N Main WICHITA City Hall 1'1 Floor Board Room Wichita, Kansas 67202 Members Present: Troy Palmer, Hoyt Hillman, Ty Tabing, Bill Ramsey (3:08 pm) Members Absent: Alejo Cabral, Tori Deatherage, Eddie Fahnestock City Staff: Troy Houtman (Director, Park & Recreation), Penny Garding (Clerk), Elizabeth Harlenske (Assistant City Attorney), Reggie Davidson, Troy Hendricks, Grant West, Jan Long (Park Staff) Guests: Jeff Bartley-Waters Edge Aquatic Design Item DescriQtion Call to Order Troy Palmer, President, called the meeting to order at approximately 3:03 p.m. and stated at this time there is no quorum. Announcements There were no Announcements. Public Comments There were no Comments. lA Approve Minutes Recommended Action: Approve, sign and file minutes of the January 14, 2019, Board of Park Commissioners Regular Meeting. No action taken at this time due to lack of quorum. 2 New Items for Consideration No new items for consideration. Houtman stated there are a couple items for consideration coming on next month's agenda: 1) a change to alcohol sales from the state, Law will draft a couple ideas and give the Board a brief on what that entails; and 2) at Naftzger Park there is a piece of property that is Park Board owned and another piece that is City owned, we will be working with the tenants there to lease part of that property so they can have restaurant eating and serving outside. 3A Aquatics Master Plan Presentation- Houtman/Jeff Bartley-Water's Edge Houtman stated there are three options that we took to Council. We are focusing on the third option that talks about six renovated pools and six renovated or new water playgrounds. We wanted to see if we could cover the city. The majority of the swimming pool decision was based on the quality of the facility and what will be the impact of infrastructure repairs and upgrades. He shared a timeline of the process which started over eight years ago when we were working to get public input, BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 1 of 13 knowing that at that time some of the pools were 40-50 years old. We knew that we were going to be facing a lot of infrastructure issues and concerns. We have gone through a lot of different ideas and changes and we are currently looking at Option 3. We also want to talk about the operational hours and the new plan to implement more opportunities for people to swim. We currently have shorter swimming hours, shorter days of the week that we are open and also shorter season. We want to increase daily hours, days of the week we are open and also increase the season as well. Ramsey joined meeting 3:08. This is one of the biggest impacts we want to change for the Aquatics Master Plan. One of the biggest pieces of feedback we got from the community was we can't swim when we want to. We want to swim all day, seven days a week and past August 1. We are also putting extended hours on the splashpads too. Scenario 3 is six pools: Aley, College Hill, Harvest, McAdams, Minisa and Orchard will get renovations primarily focused first on the mechanical aspects and then enhancements. Splashpads: Boston, Edgemoor, Evergreen and Linwood will be pools that are converting to splashpads. Then Harrison and Planeview would become new waterparks we want to install. This scenario gives us an estimated cost recovery of about 60% which is better than what we currently have which is 35-40%. The operational cost for the swimming pools is $625,000 and the operational cost for the splashpads is an additional $250,000. However, it gives us 312 operating hours per week for the swimming pools which is better that the just over 200 hours we have now. Scenario 3A shows the basic repairs and upgrades to each one of the pools. The splashpads are all the same at $865,000. The swimming pools are changing a little, some might have higher needs than others that is why there is a little different cost for each one. Roughly it is $13M for all of that. When we enhance it and put some amenities at each of the pools that will help with attendance, programming and attracting folks to swim lessons. We are adding this to the cost, which also includes the artist fees and a few other contingency costs as well. The next slide is the operating costs for each of the sites. It is very consistent with all the splashpads, they all cost about $21,000 per year. That is something Public Works is going to have to budget for, we are going to work with them on that. Then there are the additional operating costs for the swimming pools. We have always said it costs about $100,000 per year to operate a swimming pool. That is averaged across the country from beginning of summer to the end of summer. We got a lot of aifferent ideas for design. W� have some great themed ideas for the splashpads which have gone through the DABs and other focus groups. There has been a lot of interaction with the community about these ideas and we have a lot of positive feedback. Jeff Bartley, Waters Edge stated for the splashpads they wanted to create different concepts so they were not the same at each site, nor do they want to just go to a BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 2 of 13 catalog and pick out things you would find at every.other facility. As a team they developed different themes for each site. Linwood Park this is an area or grove that is different than you would normally see, with the texture. Along the stream you can see the mossy boulders. You would have the feel of soft play boulders with synthetic turf stretched over shapes that create a field that kids can climb on with sprays intermixed with those. This is converting the existing pool and utilizing the bathhouse. Boston Park has an aviation theme with a series of structures that would have airplanes with water flowing from them. They are working with a local artist for each of these concepts. Along with that there would be areas with swings and benches for parents to sit. Evergreen Park is going with an Aztec theme to celebrate the neighborhood culture. The design includes Tlaloc, the Aztec God of Rain. The theme involves sprays and features that go with that. In this version they plan to integrate some light and sound. Harrison Park is a new splash pad with an oasis theme in middle of the park. The center structure is a scorpion that makes sounds and has water that changes and dumps as kids move and touch different parts. Edgemoor Park theme celebrates the cycle of water. As rainfall comes down we have trees where the water runs off and collects in areas like aquifers. There are also pieces like piping and distribution systems that celebrate Public Works infrastructure. Planeview Park is also a new splashpad celebrating the ecology and geography of the Flint Hills with rolling plains and natural grasses with some spray features and structures that mimic plants that will spray water. There will be six swimming pools that are renovated. The first thing to do with each of the pools is to rebuild the infrastructure. A lot of the pools are built in similar times, 1950s-1960s. They are similar "L" shaped pools with a wading pool to the side. Even though the pool structures are older they are in decent physical condition. The piping and filter infrastructures are past their life. We will replace the filter structure, piping and decking, and will save and reuse the basin. Along with the perimeter there is the concrete gutter blocks that will be redone. We want to address the character of those. Most of them have a lot of deep water {3-4 ft or deeper) and very little shallow water, we would like to integrate shallow water into these pools. In each case, the buildings are older and not pretty but in fair structural condition so we are going to save those and use them as best we can. The current filter type is dated, small and very labor intensive. Staff has to drain, clean and backwash those daily. Each of those will be replaced with new modern pressure sand filter that are economical. Aley Pool is the same condition as most all of them. They will redo filter and piping. Some things can be saved including the water slides and diving structures. The bath house is not pretty but is functional. Basic renovations to extend and save the pool are about $810,000. Adding stair structures, a climbing wall in the deep end and floatables; plus replacing the wading pool with a spray area increases the cost to about $1.2M. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 3 of 13  Harvest Pool is in similar condition with the exception of the new bathhouse. The filter building is older and very small. With the same basic improvements on piping and filters, but also a new filter building the basic renovation cost is a little higher at $1M. The enhancements include cutting off the wall at the corner of pool and extend out a zero depth entry which includes an ADA ramp, some shade structure with a bench and toddler slide and a slide into the deep end totals up to $1. 78M. McAdams Pool has similar features, construction and issues, but a little different architecture and in good structural condition. We are going to preserve as much as we can doing basic renovations. Two options were entertained, one was to preserve the lap lanes so it could be used for lap swimming and competitive swim meets. Most of the enhancements are on a wet deck adjacent to the pool and adding stairs. All that totals to $1.7M. Hillman inquired about the location of shaded seating for adults in most of these. Bartley responded each has a budget for shade. They are utilizing the shaded areas that are already there and supplementing that with more shade but did not try to show in this presentation. Houtman added a lot of the improvements they are focusing on are infrastructure and repairs and upgrades to the swimming pool itself. They are hoping to get a few more dollars for softer improvements such as shade, umbrellas. That is not budgeted and will have to be looked at later on down the road. Hillman inquired if concessions are not allowed in the pool area. Houtman responded concessions will operate the same as they do now, they sell them at the front desk. Bartley stated the second option at McAdams is to rebuild a portion of the pool with a shallow floor on top of the current floor which adds zero depth entry. Then they are adding some spray features along with a toddler slide. Houtman added he gave • this presentation to District I and spent some time with stakeholders. This is the option they like and want. He and Brian Hill looked at what is best for the whole system. The opportunity to have a competition location with large decks is great for swim meets. However, we need to look at what is best for the neighborhood and what they want. After talking with them and getting feedback from DABI this is the option they like. Unless something changes this is the option we are looking at. Hillman stated the City has had swimming competitions in years past on a regular basis. Houtman responded we do. Hill is going to have to come up with a better plan for the remaining pools that have swim lanes. Harvest and Aley are those locations. We may need to think bigger arid start considering a city-wide league that includes the YMCA and some of the other neighborhood association pools as options. Orchard and Minisa Pools are almost twins and in the same condition as the others. There are interesting things to address in the bathhouse, they have an open area with a screen in the center of the bathrooms where water is coming in that has created some damage. The plan for Orchard Pool is the basic improvements similar to the others. The enhancements include a ramped entry into the pool which will take up a few of the'lanes to do that. That will preserve three lanes for lap exercise swimming. Then adding a water slide and climbing wall. That totals $1.3M. BOARD OF PARK COMMISSIONERS REGUtAR MEETING February 11, 2019 Page 4 of 13  Minisa is similar to the concept for McAdams with a zero depth entry taking up some lanes and preserving two lap lanes and the rest is shallow water play and fitness. Tabing inquired when making these types of changes, what capacity is lost. Bartley responded you are not losing any overall capacity because you are making more areas usable for the smaller kids. You are improving capacity by giving more space for kids, the ones where 3.5 foot deep water is too deep for them. Houtman added we never had high capacity to begin with. We are hoping this brings more people into the swimming pools. Bartley added the issue you have is low attendance and lack of interest, this will hopefully increase that interest and attendance. We do not believe this is going to increase attendance so much that the pools become crowded and not enjoyable. The basic improvements and enhancements have a $1.85M budget. Houtman stated the average annual net loss was $577,000. In the past was a loss of $435,000. This is going to increase our net loss by $142,000. However, because of the debt service we will be using less capital dollars. We had $22M available when we looked at other options in the past. We are using less than that so the annual savings regarding debt service is going to be $340,000. Houtman stated the CIP dollars that we are looking to spend started in 2018, that big chunk was starting the design and conceptual ideas, then there were dollars through 2024. With Option 3 we want to front load with dollars up front and try to get the project completed by the end of 2021. We need to start working as soon as possible to finish the design documents, construction documents and going out to bid. Then coming up with a plan since we are doing six pools and six pads, what is the best and most efficient use for spending the dollars and having the least impact on the community that uses our pools. Some of these pools are going to be used and some are going to be transformed to splashpads. When we get through this process, we will start the process of how to execute the construction. This was presented to Council about 2 weeks ago. It has been taken to four of the six District Advisory Boards. Brian Hill is presenting at another DAB tonight. Once that is finished it will go back to Council with the design costs and hoping to move forward to get bids out. We will be working closely with our Engineering Department who will help manage the contracts and construction. Houtman stated it has been extremely helpful working with Bartley and his team as we have been changing some of the ideas. We had a plan in place that we were going to execute and we had to change and make some adjustments, they have been supportive and helpful in helping getting us to this point. Bartley added it is a pretty extensive team. His group is leading the project. There is also a landscape architecture firm that is responsible for the creative content for the splash parks. There are local groups, PEC engineers, their surveyors and landscape architects, working on the project along with local artists. 3B Golf System Updates - Houtman Houtman stated a week and a half ago we had a team from the PGA come in and do a review of the golf system. They visited all of the golf courses, talked to all of the golf pros and spent some time with some of the stakeholders, including Mr. Palmer and BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 5 of 13  Mr. George Kolb. Houtman is expecting a report back from them in a couple weeks. The shared some ideas and we talked with them about some of our issues. They shared some solutions from other locations. He will bring the report back to the Park Board and the Golf Advisory Committee. Clapp Golf Course - Houtman stated we are doing a focus group/steering committee that is helping with the transformation of the golf course. It is a well-known fact we cannot sustain five golf courses. We know we need to look at what we can do to consolidate our golf courses. As soon as we finish this project with Clapp, we will share the information with the Park Board and the Golf Advisory Committee. We are scheduled to do a presentation to Council as well. From that we will be prepared to consolidate our golf courses, close Clapp Golf Course and start finding ways to implement some of the ideas coming out of this plan. The consultant, Confluence, will be making a presentation to the Park Board next month. They are presenting to the steering committee tomorrow. They will have a PowerPoint presentation on what are the possibilities, advantages, and challenges of making a transformation of Clapp Golf Course into a park. Some ideas shared include zip lines, a lake, and public­ private partnerships. It is time we focus on the future. Palmer inquired if it is still open? Houtman responded yes, it is still open. The commitment was to stay open until the process with the committee is completed. Palmer stated we need to approve the minutes now that we have a quorum. Motion by Hillman, second by Ramsey, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the January 14, 2019 Board of Park Commissioners Regular Meeting (4- 0). 4 Recreation Update (Reggie Davidson) Davidson stated January started off with a bang. A lot of programs are at capacity and have a waitlist. Evergreen has some new classes this year and also added partnerships with local wellness committees for some outreach programs. Those programs have been well received and had 31 people attend one event which generated $300 in revenue. The second course we worked with Kansas State Research and Extension office and did some programming there for the women's SNAP/WIC program. This generated $100 in revenue. We also expanded and did some classes we haven't done in a while that did really well. We started a tots class that had 10 in it. We also did a Taste of Mexico and a gymnastics class that did well. A new Restorative Yoga program had 11 and put individuals on the waitlist. We added a second Zumba class, Tai Chi for Diabetes and a SHiNE class. Great Plains Nature Center is doing some activities on site with some scout groups creating awareness of the walking trail system. There were 30+ scouts and their families for that event. There is also a reading program on site that has kids reading to their favorite critters. There was also a Kansas Day event that had over 1,800 people. Amanda is doing more community outreach programs to help raise awareness of what is happening on site. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 6 of 13  Linwood also did well kicking off the new year with some new programs. For the first time an urban line dance class is being held. They partnered with the Senior Center to offer the 2 nd annual pickleball tournament. They had 35 players. McAdams recently completed improvements to the gym. They added four side goals, the entire inside of the gym was painted and new pad put on the stage. New Group X equipment was added to help bring in youth basketball programming. Woodard continues to establish partnerships with the community, including their relationship with Wichita State University. They gave us a $1,500 grant to help with enrollment costs for some young people in the community to participate in some of the programs offered. They have 36 classes that are successfully going. Eighty percent of those are at capacity. They also have 27 winter class taking place right now. They started a new class with a Japanese Swordsmanship program. Boston is going to host some STEM technology courses in the spring and summer in partnership with Youth Technology Inc. Hillman stated several of the items mentioned talked about revenue retention, the Park Department has at different times, when money comes in, it goes back into the general fund. How have you protected the Park Department so you have ongoing funds? We've had problems before with the lack of maintenance funds in some areas because the funds went back to the general fund. Davidson asked if it was the facility improvements or just revenue. Hillman responded it is just a revenue retention question. Davidson responded as our programs grow it generates more revenue f or us. When we do the programs we have cost recovery goals in place for what our expenses and revenue are. Some of the programs you see offered, the cost is completely covered by the revenue that comes in for them. That goes back into the general fund that we are able to use again for what is allocated. Houtman added if you are asking if those dollars go back into infrastructure and repairs for maintenance, that is what we rely on Public Works for. What we are talking about is cost recovery, how many use this system for what classes we allow to lose money and which ones do we want to make sure we generate dollars for and which ones have a good mix to make sure we have the appropriate amount of free offerings or those that cost a lot. None of those dollars go back into facility maintenance. We do make some of those on our own. Reggie has been successful in getting donations and finding grants. The repairs and upgrades to the gym at McAdams were dollars we raised on our own. If you are talking about HVAC systems, roofs, major building stuff, we rely on Public Works. They have to program this and we compete with all the other buildings in their inventory. Davidson added we work close with Public Works, they come to our monthly meetings and talk about work orders and repair needs. We do monthly walk throughs at the facilities with their staff. This helps foster our relationship. 5 Golf Update (Troy Hendricks) Hendricks stated people have been asking why the Golf Division pays what it pays in internal services to the City. This is a project we have done at Auburn Hills to stabilize some of the bridges because the amount of water flow coming through the BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 7 of 13 golf course created significant erosion around the pillars in the middle of the bridges and the backfill on the abutments had been washed out. The bridge approaches on the cart paths had sunk. We worked with PEC and Public Works to help get this approved. We worked with water conservation and everyone since this is through the Calfskin Creek to get this plan put in place. When they did the work in January they were unable to do the work because of the watering of the property south of the golf course because when they were building their ponds their they broke through the water table so they were pumping hundreds of gallons of water through this area so they could seal the ponds. We worked with Stormwater to bring out the big orange pump so we could pump the creek dry so they could get in and do their work. We were able to three of the six bridges that need this done completed. It was done with CIP money from 2011 that was allocated from Park & Recreation. The project to repair the irrigation line hopefully gets started tomorrow. Auburn Hills they have been thoroughly cleaning the entire clubhouse. They have scheduled professional service for any needed repairs. They have booked three tournaments that have not been held previously in Wichita. The course was closed two days, carts were on the path nine days and the range was closed six. The front nine was closed 10 days, mainly due to bridge construction, we didn't have any way to get the carts around. The bridge work was completed on the front nine on holes 3, 7 and 8. They continue to do extensive equipment maintenance. They assisted Forestry in removing three large cottonwood trees. One was up next to one of the abutments that would have prevented the work from being done. That tree was about 20 inches in diameter. They dug up the main line in front of the clubhouse, waiting to start work on that. The quote is $12,000 to fix that leak. LW Clapp the assistants from each of our golf courses are going over there running that facility. Each one is going two days a week to oversee the facility since we relocated the Golf Professional from there to one of our other courses. They continue to do winter reel service. They have added twine and stakes around the greens to try to keep the geese off. The footgolf course tee blocks and traffic control posts have been repainted. They repaired drainage along #16 green. Finished cutting ornamental grasses and cleaning up. MacDonald they continue to clean and replace some of the broken blinds in the clubhouse. They organized the pro shop with new merchandise. They booked a new league. They have altered money protocols and streamlined op_en/close procedures. Maintenance is cleaning tees and greens. They are cleaning debris from the course from the storms and repairing maintenance equipment. Sim they have been confirming league play for 2019 and added three leagues from Clapp. They continue to keep carts fueled and serviced. Reviewed the upcoming 2019 Ladies League schedule. Repairing security lights outside the clubhouse. Verified and updated the 2019 tournament calendar and April Ladies Beginner Lessons are already sold out. Maintenance had 11 frost days. They were closed for 3½ days, including Martin Luther King Day. They received 1½" of rain and 1½" of snow. They had carts on path five days. One nice day they let the carts off the path BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 8 of 13 except on select holes, some of the golfers went out and spun donuts down the fairways. This time of year the grass isn't growing to heal, in the summertime it is. That damage will be there until late April or May. They refurbished six benches and cut down and hauled off four trees. They have been working on finding new locations for some forward tees. They are trying to introduce some silver tees which will be a little shorter course for those that still want to play but feel the course is too long. Tex Consolver they confirmed league and tournament dates. They contacted the high school coaches for tournament dates and practice schedules. New flooring was installed in the snack bar and a new fountain machine was provided by Pepsi. Trimming trees on 1114 due to the storm: Sanding and painting ball wash and pressure washing and servicing equipment. Servicing fairway mowers, sprayers and six work carts. Golf Division Hook A Kid On Golf program results for 2019 has 121 kids participating. When we took over the program in 2016 we had 40 participants. It has been promoted through email blasts, Facebook, website, our mobile app, NextDoor app, City7 and through other departments. We've had a 62% growth from that over the last two years. PGA came in and did their evaluation. We are working with Copp Media to complete media buys for 30 second branding commercials and 15 second afternoon special commercials. Finalizing the annual golf guide, it was sent out last week for proofreading. We are beginning the hiring process for seasonal staff. We are going to start having one of our professionals come in to do a presentation to the Park Board on what they are doing. Grant West, Superintendent from Sim is here. Grant has been with the Golf Division for over 33 years. This presentation was delayed until the PowerPoint could be delivered to the Clerk. Houtman stated we have a very robust marketing program, using radio, TV ads, and pushing on social media. We've been successful with our marketing plan. It is one of the feedbacks from the community, they only look at a small section of marketing efforts not the whole thing we do. Tabing added the feedback has been people are seeing a small slice of an overall marketing strategy? Houtman responded yes, what they want to see is what they want to see. They are accustomed to seeing their media on TV and that is it. They don't get a chance to see all the other things we are doing on social media, particularly with the app. We are listening and making adjustments to make sure we are marketing in the right places. Hendricks stated we have January and December rounds reports. In January rounds decreased from last year by 22%. Revenue was down 13% and expenditures increased by 9%. Looking back at why they were up from last year, it is because last BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 9 of 13 year we were not paying some of the internal services and we have made those payments this January. When you look at the average high, it was 52° and last year in 2018 it was 47 ° . We had more rounds. When you look at the average low it was 17° versus 21 ° . We had a lot more colder nights. So it didn't warm up as much on the days when it did start to warm up so we ended up with some nice warm days and some days it did not get above 35° . Also included is the National Golf Foundation rounds report. It talks about the end of December. Our rounds for the year for 2018 were down 9%. When you look at Kansas and the Nebraska area, they were down an average of 7%. He also looked at Oklahoma, they were down 10.5%. _ We were down, but not that far off where everyone else in the region is. We are still competitive on the rounds we are doing. At the Golf Advisory Committee meeting one of the guys asked what they are doing in Orlando that they were up 10% in November, where we were down in this area. You can see in Orlando in December they were down 10% in rounds. It is all weather, they had a lot of rain. Grant West, Superintendent, Sim Golf Course. Presenting on herbicides: RoundUp and pre-emergents and some post emergents as well. Post-emergent herbicides are for once the weed is up and growing you treat it to take it out. It is a selective herbicide that only affects the weed you are going for. There are two types of weeds we deal with: grassy weeds that are a single leaf seed. There are fewer chemicals labelled for grassy weeds since they are so closely related to turf grass. Some that we deal with are crab grass, goosegrass, dallisgrass and sandbur. One of the compounds we use is MSMA. Broadleaf weeds are seeds that sprout two leaves. Some of the weeds you would be going after are dandelions, clover, henbit and chickweed. Some compounds we use are 2,4-D; Dicamba; 2,4-DP; MCPP or a combination of those products called Trimec, a triple compound. A lot of homeowners use Weed B Gon, made of 2,4-D and Dicamba. Then there are non-selective herbicides you spray on what you want to kill and that is what it is going to do. The most widely known one is Roundup and is the most widely used herbicide in the world. It inhibits plant growth and is only effective on plants that are actively growing to absorb the chemical. It is sprayed on the Bermuda grass when it is dormant in February or March, it will not take the compound because it is not green. It is used to take out winter annuals like bluegrass, white clover, henbit and trying to eliminate the ryegrass for cost savings on water, applications of fertilizer, labor and equipment costs. Pre-emergent herbicide is applied before the weed seed germinates. In this region that is crab grass, summer annuals such as dandelions, nuts edge, etc. You need an average daily soil temperature of 57 ° to 64° . Crab grass seedlings will not start to germinate until the soil temperature is 73 ° or higher. Mostly used for grassy weed control. You can also spray for winter annuals like clover and henbit in late August, September and even early October. Pre-emergent can be sprayed on or a granule application and must be watered-in to get into the soil. It creates a barrier in the soil, the seed will germinate but it inhibits a key enzyme that prevents the cell from dividing and never develops the seedling. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 10 of 13 6 Golf Advisory Committee Update (Eddie Fahnestock) Houtman stated at the last GAC meeting they spoke about several items, but mostly an overview of what to expect from the PGA team. They also talked a little about the passes. He has talked to the City Manager after Mr. Ferris spoke to City Council. Mr. Ferris mentioned he is in favor of closing Clapp Golf Course as soon as possible. He wanted to give more information about passes. Houtman stated the direction he received from the City Manager and Council regarding the passes was to wait until the Clapp plan is done. However, Mr. Ferris is persuading Council we should go faster than that. They shared the pass idea with Mr. Manning and our Finance group and they will review it. We hope to schedule a workshop with Park Board and also with Council so you can see what it looks like. We want to also get feedback from the PGA on their experience with this type of a pass system. 7 Wichita Parks Foundation Update (Troy Houtman) Houtman stated Plates for Parks has rolled out. The payment has been sent to the State for set up costs. July 4 is all ready to go. Ramsey inquired about what happened with the plates and the color of numbers. Houtman responded we sent the conceptual idea and the drawings had white letters. We signed off on that. It came back with black letters, with us not knowing about it. Apparently it is within their standards and what they use for all the license plates. It was not a change made by us, we were surprised by it. 8 Pawnee Prairie Park Update (Jan Long) Houtman stated we are looking very solid on getting this project completed soon. Jan Long stated most of the bike paths are complete, with exception of few concrete areas that are waiting on better weather. Biggest items left are sign installation and site restoration, that will take good weather. The bollards and four of the five kiosks have been installed. Concrete sections have been put in on the paths in areas where it is more likely to be flooded. The crushed concrete/asphalt path is nice to walk. They are working on the parking lot pause point. Most of the hardscape is done and the kiosk is in. There is the striping and some odds and ends left to do. Yet to be put in Pawnee right of way east of the low water crossing is a chicane. That is where bicyclists are riding on Pawnee from Tyler to Maize east/west before you get to the equestrian path that crosses and the low water crossing that everyone has to share, bikes will have to go through the structure, get off the bicycle and meander through. Hopefully that will help slow everyone down and keep them aware that they have to share the path in that area. They do hinge so utility and maintenance vehicles can go through. We have developed a signage program that addresses directional signage. Park staff is adding safety and emergency signage to it. At every kiosk will be a poster explaining the signage. Staff is putting stickers on safety signs and getting ready to install them. Hopefully we can use this in other Wichita Wild parks. Houtman stated the budget for this was $1M. We have probably put in $1.4M. The extra is coming from staff labor as well as other operational dollars going in to fill the gap. BOARD OF PARK COMMISSIONERS REGUlAR MEETING February 11, 2019 Page 11 of 13 9 OJ Watson Park Committee Update (Troy Houtman) Houtman stated we have been working with a local designer on the 4-season shelter. We have a budget of $850,000, right now it is coming out to $810,000-$820,000. At the next meeting the consultant will come in to do a presentation. It has been shared with Councilmember Clendenin and the City Manager. It is going to be located in the section we have designated for events where we moved the gaiebo from Naftzger Park. 10 Aquatics Master Plan Update (Troy Houtman) Houtman stated this summer we are starting to gear up hiring staff and training for pools. It is the same scenario and budget as last year. The same two pools that were closed last year will be closed again. We are hoping to make the change in the following summer. 11 President's Update (Troy Palmer) There was no President's Update. 12 Director's Update (Troy Houtman) Houtman stated we finalized the construction documents on Naftzger Park. Hoping to go out to bid and get started on construction. We anticipate an opening for the park in October or November. Ramsey stated that park has been in news a lot lately with something about stormwater retention. Houtman responded there was a pond in the middle of the park that didn't do much for stormwater retention. Our 1 Stormwater group wants something in park to address that. We said okay as long as it does not take away from the dollars for the park project. Council wants more information and clarification. The question is who should pay for the additional stormwater retention or diversion in the park. With it being flat now and absorbing more water he is not sure if it is a big issue. Ramsey added he saw two different numbers, $85,000 and $115,000. Houtman responded there were two numbers that came out, one was the estimate and one was the actual bid. Bids often come higher or lower than our estimates. He still needs to find out if that is coming out of Park Construction or out of Stormwater. Houtman stated our Zumba instructor for the past five years, passed away unexpectedly last week. We are wanting to honor her work, so we will be doing some things to do that. Hillman asked if they will keep the board posted on those activities. Houtman responded it will be mostly posted on Facebook. Last week was our KRPA conference. Over the past two years we have won 22 awards. This year's winners are: Cindy Claycomb - Distinguished Elected Official Troy Houtman - Administration Leadership Angela Buckner - Recreation Professional Warren Mccoskey - Park Professional Daniel Sack -_Sports Professional Open Streets ICT - Recreation Innovative Program Pracht Wetlands - Parks Innovative Program BOARD OF PARK COMMISSIONERS REGUtAR MEETING February 11, 2019 Page 12 of 13  Our staff is very impactful and our department is the best in state. He is working on the 150th celebration and will be providing more detail as it comes along. Tabing inquired if Open Streets is being done twice this year. Houtman responded we are doing one for Cinco de Mayo on 21 st street. It is a shorter route, about one mile. He is gauging this to see if it is something we want to do in other places throughout the city. We are also going to work on doing it twice a year on Douglas starting in 2020. Hillman inquired on Naftzger Park, where did the Carrie Nation statue end up, is it in the Eaton Hotel? Houtman responded there is a Carrie Nation statue across the street, but in addition to that, we had the drinking fountain. We have not decided where we are going to put that yet. It is safe and protected until we find the right spot for it. Palmer left meeting 4:36. Adjourn There being no further business, the meeting was adjourned at approximately 4:38 p.m. The next regularly scheduled meeting will be held on Monday, March 11, 2019. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 11, 2019 Page 13 of 13