Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, March 11, 2019 3:00- 5:00 P.M. C I T Y CJ OF 455 N Main WICHITA City Hall 1 st Floor Board Room Wichita, Kansas 67202 Members Present: Troy Palmer, Hoyt Hillman, Alejo Cabral, Tori Deatherage, Ty Tabing, Eddie Fahnestock Members Absent: Bill Ramsey, Troy Houtman (Director, Park & Recreation) City Staff: David McGuire, Penny Garding (Clerk), Elizabeth Harlenske (Assistant City Attorney), Reggie Davidson, Troy Hendricks, Larry Hoetmer Guests: Tara Nolen, PJ Novick, Brad Teeter Item Descri11tion Call to Order Troy Palmer, President, called the meeting to order at approximately 3:00 p.m. Announcements There were no Announcements. Public Comments There were no Comments. 1 Approve Minutes Recommended Action: Approve, sign and file minutes of the February 11, 2019, Board of Park Commissioners Regular Meeting. Motion by Tabing, second by Hillman, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the February 11, 2019 Board of Park Commissioners Regular Meeting (6- 0). 2A Tobacco Free Wichita -Tara Nolen Tara Nolen, Tobacco Control Coordinator, Sedgwick County. We are fortunate to have our youth group work with the Mayors Youth Council this year on our tobacco free parks and trails initiative. Youth members introduced themselves: Hannah, Dominic, Amanda and Javonte. Hanna shared a list of jurisdictions in Kansas that have of taken action against tobacco use in parks. The list is long and ranges from Atchison County to Woodbine. Javonte shared the dangers of tobacco in parks and on trails would put kids at risk of being burned or choking on cigarette butts along with exposure to secondhand smoke. There is risk of wildfires from discarded cigarettes. Wildlife can mistake different tobacco product waste as pieces of food. Teens hanging out in park using e-cigs and chewing tobacco put other kids at risk for secondhand smoke. Dominic shared why tobacco should be prohibited in parks and trails. It would model healthy behaviors for youth, protect people from secondhand smoke. It is unfair to the 80% of Wichitans who do not use tobacco to have to deal with secondhand smoke and litter. It is already banned in many public places and we ask you to expand that to parks and trails in Wichita. Tobacco litter also adds to the overall cost of keeping our parks clean. There is already a lot of public support in favor through Tobacco Free Wichita. BOARD OF PARK COMMISSIONERS REGULAR MEfTING March 11, 2019 Page 1 of 12 Amanda shared some of the community events Tobacco Free Wichita has put on in support of tobacco free parks and trails. Through these six events they have raised over 7,000 positive responses in support of tobacco free parks and trails. Hannah added the pictures depict youth volunteers who went to different parks and picked up tobacco litter. They placed flags where they picked up the litter to show the extent of litter in each district. In District I at Fairmount Park in just one hour over 60 pieces of litter were found. In District II in Eastview Park over 70 pieces were found. Javonte added in District Ill in OJ Watson Park in June of 2017 over 280 pieces of tobacco waste was found and in May of this last year over 400 pieces were found in the same park. Amanda added in District IV Southview Park in under 15 minutes over 100 pieces of tobacco litter were found. In District V Swanson Trail we found over 150 pieces in an hour. It is important to note that Swanson Trail is not a park, which proves how the ordinance needs to expand into trails. Dominic added in District VI in Riverside Central Park over 280 pieces of litter were found; and Sedgwick County Park had over 100 pieces. Amanda added this will benefit Wichita through a couple ways. It creates a healthier space for children and other individuals to come together. It would also create a healthier image of Wichita showing we are taking initiative against tobacco in our parks. It will also allow more people to attend and for Wichita to have more park events. It would also help keep our parks clean and safe due to the fact that tobacco is a really large problem in our parks. It would also reduce the risk of youth use because right now youth are coming together in parks to use tobacco. McGuire stated he commends the group for their efforts and offered a round of applause for stepping up. The volunteering to clean up those areas helps the Park Department and our parks look better. Tabing inquired if they were proposing a penalty of a set figure for enforcement? Nolen responded she has had conversations with Chief Ramsay, it would be treated like an alcohol policy. They have the option to give someone a warning or write someone a citation. If there is an ordinance you would want some type of penalty eventually. We are not asking to have someone looking for people smoking, but if they are there for some other reason and see it they would have the right to stop it. Tabing asked if they have any information on how effective these things have been. Nolen responded typically if you have good signage that people can see and you have a good communication plan that helps with the enforcement. McGuire added at athletic fields where youth competitive games are held, we have gone to tobacco free and have that posted and signs on the fence. Harlenske stated the Park Board did adopt a policy of no smoking at the athletic fields in 2014. That was adopted under Section 9.03.520 of the Park Rules and Regulations. The policies have to be posted and there are signs at the athletic fields. I understand today they are wanting a ban throughout all of the parks. If you want some sort penalty you would have to pass an ordinance, make it part of the park rules and regulations, which are adopted by the City Council. You could take a vote on whether to recommend that to Council. We can draft the amendment and approved by you and then taken forward to City Council and made part of 9.03. All of the Park Regs it is a misdemeanor and a fine up to $500. Palmer added right now we could give Houtman the authority to adopt the rest of the parks. Harlenske responded you could, you would have to sign every park and there is currently no penalty for that because it is not part of the ordinances. Tabing stated that seems adequate, he was not necessarily proposing a penalty, just inquiring. Hillman stated he is interested in some of the heavily wooded areas like Pawnee Prairie Park and others that get a lot of dry brush. We should have some guidelines that relate to no smoking along the trails. We have several parks like that. BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 2 of 12  Palmer inquired if we need to make a motion today to adopt it. Harlenske responded it needs to be a written policy on file in the Park office. She could draft a policy and bring it to next meeting to be approved and Mr. Houtman can sign it. Keep in mind that you would have to put signage in every park and at every entrance. Nolan stated the KDHE has free signage available for this. They would work with you to get it branded if you needed that. Palmer asked Harlenske if we needed a motion or if she could just draft it. Harlenske responded she will prepare it and at the next meeting it can be voted on. Deatherage inquired if the group has any statistics on incidences with minors getting ahold of products left behind or fires. Nolen responded they do not have any statistics about minors getting ahold of the products but they do know they will pick them up off the ground if they have been smoked and light them. As far as fires she believes the fire at Pawnee Prairie Park this past year was started from a cigarette. 2B LW Clapp Master Plan - Confluence Hoetmer introduced PJ Novick with Confluence. Hoetmer stated three months ago Director Houtman commissioned this design group to take a look at LW Clapp and see how it could be repurposed and reimagined. This is the culmination of several public engagement meetings. PJ Novick, Confluence, 417 Delaware, Kansas City, MO, stated when Houtman contacted them he knew of similar projects they had been involved with in Kansas City. Novick will be going through and giving some background projects they have been involved with and some other interesting regional projects. Then he will share what might be able to be accomplished in a re-envisioned Clapp Park. Novick shared a view of the park and listed some of the site attributes. On Harry, there are a little over 28,000 vehicles passing each day. Going down the other side there are a little over 15,000 daily trips. He shared some views looking into the park from various spots highlighting some great mature vegetation and trees. The creek running through the property is a major asset but also a problem because of the erosion it is causing. To begin the analysis and understanding Clapp Park, they looked at other parks within a one- mile radius and included a few just outside that radius. What they concentrated on when talking about programmatic elements is where there is no access. That tells them there are facilities that could be interesting to bring into a re-envisioned park. The site opportunities and constraints overlay shows commercial and civic space in red and in yellow and blue is a large amount of residential living, the elementary school, the existing clubhouse and maintenance building. There are 12 bridge locations across the creek, which is problematic from a maintenance standpoint. In the dark blue is the floodway that we cannot do anything in. Then there is the 100 year flood zone and then the 500 year flood zone. That tells us what areas of land we can deal with. Meadowbrook Country Club, Prairie Village was a private country club for years. It was purchased by VanTrust Development about eight years ago. They agreed with the ownership and members of the club that they would keep it a golf course for three years. It was not paying for itself. Meadowbrook talked with the City of Prairie Village and also Johnson County Parks Department. They took this park, a total of 136 acres, shown in green on the display is the developed park area of 84 acres. Everything in white is residential development portion. They came to the City and gave them the property to develop a park then the City signed it over to Johnson County Parks and Recreation. They were able to do some tax abatements to help pay for the infrastructure. There was also flooding just to the BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 3 of 12 south in Overland Park where if they could make improvements on the property it could solve their problem. They were able to get county funding to help with that. The amenities in the park include a playground, a gathering space, a great lawn, trails, etc. and a small early child development center in the park. There is also a mix of single- to multifamily housing, luxury apartments and senior housing unit. Lake Olathe Golf Course slowly lost rounds and the city closed it about 12 years ago and just had Lake Olathe. There was just fishing and some disc golf. About 3.5 years ago they started to re-envision it. Activities include a swimming beach with a waterslide, about four miles of multi-use trails, a marina and boathouse and other amenities. Those are income generating elements. The special use facility seats 180 in the round. With the marina and boathouse you can rent small watercraft and there is a bike rental facility. There are lakeside pavilions, a waterfall that runs through the spray ground. There are high ropes courses, an amphitheater lawn, miniature playground and more. There are opportunities for weddings and corporate retreats. There is just one fee and you have access to the beach and all the rental product inside. Oklahoma City Riversport and Sandridge Sky Trail is an example of a bigger project. It has whitewater rafting, tubing, zip lines, extreme climbing, etc. The thing to see is the mix of uses. You can bring family and spend 4-6 hours. The Gathering Place in Tulsa is a huge project from corporate funding and lots of donations. It has mountain interactive water features, concert spaces, skate park and many others. It is a "come to this park to spend the day." In Leander, Texas, is a water park that is done differently. It is a natural, stone based with lots of interaction. When it is not running as a water feature it is still interesting to explore. Watters Creek, Allen, Texas is a mix use development with retail, apartments and small offices around. This was a drainage basin where you can recirculate the storm water and turn it into a rainwater opportunity. Leawood Park Place is an interesting project because of the key area in the center and is the heart of this community. There is retail and single-family apartments on top of some offices. In the summer it is an artificial turf gathering space; they have Friday night movies. In the winter they take that down and put do"Yn the ice and have a small rink. It gives people a reason to come and stay. When you bring more people to the park the more exciting it is. Specifically talking about this project, there is a total site acres of 92. There are 20 acres of floodway and another 20 acres of 100 year floodplain which is a little more restrictive. In total flood plain you have 40 acres, almost half the site is off-limits. The remaining is 52.4 acres. It breaks down into three general areas. Area 1 is 35.07 acres; Area 2 (southern point) is 7.5 acres and Area 3 is 9.46 for a total area that could be developed of 52 acres. Potential opportunities for retention ponds is something that is a real opportunity: There is a lot of erosion, a lot of water comes through. The idea of solving some water problems downstream and upstream by taking and enlarging and making some retention ponds allows us to do something aesthetically with those. There is an opportunity to use the soil from those on site for something that is not currently available. BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 4 of 12 Looking at potential development opportunities and the existing infrastructure. There is a street and existing entrance that tells us that to gain access to the indicated portion of the park it is going to be that location. That is the potential location for development, the non­ park related opportunities to bring people to the park. Some revenue generating opportunities include dog entertainment -there is a place in Kansas City called Bar-K a dog playground that you pay to bring your dog to and they sell food and beverages. A regular restaurant, a place you can walk over grab a coffee, lunch or dinner. Mixed use, a small local retail on the bottom floor with maybe offices or apartments on second or third level. Equipment rental facility where you can rent a bike or small water craft. A senior social center trying to appeal to the large demographic in the area. A special event space that looks out onto water. Cross fit gym and activity maybe as a ground floor uses and use part of the park for some of their circuits. A cafe where you can stop on your way to work for coffee or meet for lunch. Fire pits at night are successful whether they are gas fired or wood fired. Additional senior living. An area where food trucks set up for maybe every Friday from April through October. It is inexpensive infrastructure with concrete or reinforced soil and you jus bring in power to those sites. Even art gallery space and a First Friday art gallery walk. Park development in the rest of the area. Kids and even young adults love zip lines. We don't have a lot of topographic change, but we can accomplish that by taking soil out to build the ponds and then build some mound to be able to do that. Sand volleyball is fairly low cost for the infrastructure and it appeals young adults. It is a social game especially when it is built right. If you put an edge around that people can sit on and they will sit and watch their friends for hours. One golf course opportunity that might work out is maybe a driving range. Water play with the more colorful elements but could also be designed in a more nature based, rock based. When it is not water season they can still have fun climbing on the rocks. Water can be such a unifying element. With boardwalks and deck with walkways going across, kids love to be out there looking down onto that. Amphitheater space that could seat 150 -250 people. Restrooms are important especially in a park this size. Shelters bring in money for rentals. Aerial playground -there are some great trees that could be used. Trails - there is great opportunity for some circumferential trails coming across. Pump tracks take up a small space -it is a bicycle agility track. Environmental art - typically something is meant to erode then start again in 5 years. Ice skating rink -something for people to do in winter. Lawn games area -bocce ball, horse shoes, opportunities for people to interact with each other. Disc Golf- a great opportunity in the park. Outdoor exercise equipment. A hamster ball course -those great big balls you roll around in trying to knock each out of the center ring. Foot golf. Small watercraft if we build the larger water basins. Fun Runs -starts and ends at the park. Grass mountain -taking all the soil we are going to get from the water retention and maybe build a sledding hill. Talking about the idea of a park doing something every day- in the morning you could come get coffee, there is an outdoor work out space, or even just walking. In the afternoon -there is a driving range, a place for lunch, work out space, and the environmental play. In the evening there is dining, fire pits, concerts, and maybe movies. There could be a beer garden on weekends. Small fairs and carnivals, Christmas lights in season. A park doesn't have just one phase. This is based on NO input from Houtman or anybody else, it is based on talking about the land and potential from our experience. The displayed diagram showed one potential layout BOARD OF PARK COMMISSIONERS REGULAR MEITING March 11, 2019 Page 5 of 12  of the various amenities. There is the potential that some facilities are public/private partnership that help bring in money to develop the rest of the park. He shared a favorite quote from Daniel Burnham, designer of the Chicago World's Fair in late 1800's - Make no littleplans; they hove no magic to stir men's blood and probably themselves will not be realized. Make big plans; aim high in hope and work, remembering that a noble, logical diagram once recorded will never die, but long ofter we ore gone be a living thing, asserting itself with ever-growing insistency. It may look aggressive but those are the type things when properly done, may take 5-10-15-20 years to get the build out. But there is a real opportunity to turn Clapp Park into a jewel for this portion of town. Fahnestock asked to go back to the slide that breaks out the acreages. Novick stated there is plenty of room to do some interesting opportunities. Fahnestock stated in the plan, you bounced ideas with Houtman, with the mixed use in the 35 acre Space 1 - are you proposing to sell that or privatize that. He does not want the City to run a restaurant. Novick responded Houtman is not proposing anything at this point. You are seeing more parks departments getting out of the business of running a rental facility. They are saying we will build it and lease it to you and get a percentage of your profits. Fahnestock added we need to find the funding mechanisms to develop Spaces 2 or 3 or 1 or the rest of the park. We need to make this a transformational project and turn this into destination of sorts. He likes the ideas. Novick added it is a great piece of land. Deatherage asked if there is any information on the commercial space occupancy rates for that area. Novick responded they have not looked at that. Palmer stated this is just conceptual ideas that could be done. There is not any plan in place at this point. Ta bing added he and Hillman are on the committee and there have been a number of meetings, can you please speak to the community engagement piece. It is pretty extensive, there is someone here from Wichita State is here to speak on that as well. Novick responded he is going to let the Wichita State folks speak on that, he has not been involved in those meetings. Matt Sells, PPMC (Public Policy and Management Center, Wichita State University) stated they are handling the public engagement process. They have 10 community engagement meetings set up and have completed two of those. The Park Board will have an opportunity to review this plan. The intention is to go to City Council with a recommendation by May. We are gathering info and diverse opinion. The consensus has not emerged yet. There is a lot of openness to some mixed use development. There is still a lot of desire for a golf course, but that is not fiscally sound policy. 2C OJ Watson Park 4-Season Shelter- Hoetmer Hoetmer stated the Watson Park Event Center is a project that staff has been working with Spangenberg Phillips Tice Architecture on. They are doing some master planning work at the park. There are a series of projects as part of that plan and this is a significant piece of that master plan. Staff has talked for a long time about creating a four season shelter. We have several shelters in Watson Park. All of them are open air. We do not have an enclosed climate controlled facility. We are also on the process of remodeling our concession building. Brad Teeter, SPT shared the schematic design for the OJ Watson Park Event Center. He shared the Site Plan indicating the McLean Boulevard entrance is further to the south. They are contemplating a new entrance. Currently the internal park road dead ends at the parking lot. Their thoughts are you could circulate through the park with a new entrance. One idea is you could close off the event center and everyone could come and go through the event entrance and the rest of park could be active without interference of the event. There is a nice meadow where the Gazebo from Naftzger Park has been relocated. That was strategically placed for the best views looking out from the building. The idea was to keep BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 6 of 12 the building as far to the northwest of that meadow and maintain the meadow with the park in the central part of that. They are raising up a portion of the meadow so there is a sidewalk that leads from the building to the gazebo. It would be elevated and part of it would be a bridge. They are trying to utilize the majority of the existing parking lot, and there is capability to add some additional parking. There are nice views from the building back to the train bridge and across to the different bodies of water. Our intent would be to elevate the building to the level of the parking lot, about 6.5 feet. From inside the event center we want to get those views out over water. A lot of the trees are growing out of bank leading into the meadow. We are building up the pad putting the building on that. We can't fill in all the way to the parking lot because of the trees growing out of that slope. We have created an entrance bridge to get into the building. A floor plan was shared, showing entry vestibule, access to the sidewalk leading to the gazebo, the Great Hall, a bride room/small meeting room, family restroom, public restrooms, janitor closet, Great Room (100/banquet 200/auditorium), small catering kitchen with countertop open to the room for serving, table and chair storage and a mechanical room accessed from outside the building. The Great Room has three overhead doors facing the south that can be opened in nice weather for an indoor/outdoor connection with a covered patio area. He shared several renderings including an aerial perspective showing roof shapes including a flat portion on the back for mechanical equipment. For the renderings they have taken out a lot of the trees so it is easier to see. It is a really wooded area that will have a nice cabin in the woods feel. It is hard to show if you show all the existing trees. View from McLean heading north you see the back of the building facing the street with the open windows and front of the building facing into the park. There is a chain link fence now, but would like to get some nice screening eventually. When you enter the building to left is the Great Hall and you can see the gazebo through the glass. Then to the right is a large grove of trees. The Great Room has simple finishes with exposed concrete floors, exposed painted trusses and other simple finishes. Outside would be a combination of stone and painted siding. Inside the Great Room looking to the east and south are the large eight foot tall overhead doors. Fahnestock inquired what is the budget dedicated for this. Teeter responded they were given $800,000. This building is 4,500 square feet and works out to about $177/square foot in cost. Fahnestock asked if a timetable has been set. Teeter responded as far as drawings, we are scheduled to complete to go out to bid the first part of June. Hoetmer added we are looking at the process of updating their contract to do construction drawings and documents. If the funding is available we will start probably later this summer. Fahnestock asked if they are looking at a hard bid. Hoetmer responded he does not know if it will be a CMAR, we could probably do with just a project bid. We are comfortable doing just a conventional bid package. Tabing inquired about usage. Is it correct that this is used for private events? It would have a rental fee, correct? Hoetmer responded it would be a rental facility for the Parks Department. Just since the pavilion was transferred from Naftzger Park, we have a lot of interest in use for weddings. Currently we do not have anything like this. It could be for company retreats, wedding, reunions and things of that nature. The one thing nice about BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 7 of 12  this location is the opportunity to cordon off just this section of Watson Park. We do not currently have anything like this, outside of Botanica. McGuire added it could be multiple functions. We have some enclosed shelters but they are very straight forward, square rooms. Hoetmer added another thing that is attractive about Watson Park is we have fulltime staff. We have the ability for this to be more serviceable. Ta bing stated it sounds like a great wedding venue. Is there a person on staff that sells that opportunity, or are you just putting it on the radar screen for event planners. Davidson responded at the previous city where he worked they had similar facility. The usage on it was from Thursday through Saturday and probably 100+ days out of the year generated almost $135,000 in revenue. That was not accounting for Monday through Wednesday time frame when they were hosting corporate events and things like that. We are looking to attend some of the wedding planner events that are happening in town at Century II. Since we have staff onsite we would not incur any additional cost but bring in additional revue. Palmer stated it is a great opportunity and will fit very nicely in the area. This can do a lot more than just weddings. Deatherage stated in evaluating potential revenue you have touched on different types of events that could be there, but who is the target market. Davidson responded we are targeting wedding planners, corporate planners, party planners. It is a great opportunity for photo ops. The price point we will probably be putting in place will make affordable for businesses and residents of the community. Deatherage stated events are a whole different beast. She has been on the backend of planning everything from weddings to corporate stuff. More weddings here are pushing the 200 people mark, have you looked into what you could charge for a bigger space and how much more money you would make as compared to a lower rental fee price point. Davidson responded as far as budget we have kept our options within the budget that is in place. We are trying to be creative with the indoor and outdoor component you can keep it small and intimate or open it up and expand it so more people can use it. Deatherage added with Kansas weather you hope for the best and plan for the worst. You want to be able to fit everyone inside, just curious how much research went into that. 100 is a tough venue number. Teeter responded you could easily have 175 people seated at a wedding, but then the reception afterward you would not be able to have that many all around tables. Deatherage stated she is not saying double the size of it but is just curious about how much research went into a couple different capacities. McGuire added the market is going to drive the fee that we charge. Derby has something similar and then there are all the wineries that have wedding areas. We will have to price in an area that competes with that. Deatherage stated she is just being devil's advocate because she would not want us to miss events because the average number is just a little bit more. Fahnestock asked if we are looking at a late April - early May RFP issuance with a pre-bid a couple weeks after. Hoetmer responded it may be more likely June. Fahnestock asked Teeter what he estimate as the build, is it a four month, six month build. Teeter responded it would probably be six to seven months. Deatherage asked if you are going to plan to offer table rentals and linen rentals. Davidson responded that is what we are working through, looking at some options. Hoetmer stated we are going to have to find our niche. This site has a nice presence about it. Deatherage added it will be a great space with a lot of opportunity for pictures and event. It has curb appeal. 2D CMB Ordinance Amendments - Harlenske Harlenske stated Kansas Legislature amended the Kansas law. Most cereal malt beverage (CMB) regulation is done locally, there are a few umbrella statues that are controlled by the stated and the amended one of those to be effective April 1 that will allows anyone who holds a CMB license, as of April 1, may also sell beer that is 6% alcohol by volume. That does not get all of the craft beers, but it will get the allowable beer you are used to seeing in the BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 8 of 12  liquor stores. The golf courses sell CMB and so they would be able to sell 6% by this change. In state law and providing City Council adopts the ordinance, and they did put it on First Reading. The issue that arises then is 6% beer is defined under state statute as alcoholic liquor. It is called beer but it is alcoholic liquor. Anything that is not CMB that contains alcohol that is meant as a beverage is alcoholic liquor. There is a state statute that prohibits consumption of liquor on public property. It is a blanket prohibition however built in to the state law is provisions for local governments to exempt certain property from that prohibition, but they have to do it by an ordinance. That allows the consumption of alcoholic liquor at Botanica, The Indian Center, there is a whole host of places that we allow it. They are all contained within that exemption ordinance. In order for the golf courses, which are public property, to be able to sell that 6% beer they must be exempted under that ordinance. We made that part of the ordinance that will allow CMB licensees within the City of Wichita to sell 6% beer. She talked with Mr. Houtman and at this point in time we do not want to make that a blanket exception for all alcohol. That is a lengthy conversation you should probably have if you ever want to allow all types of alcohol within the parks. For the purposes of the five golf courses, South Lakes and Stryker multi-sport complex that exemption would just go to 6% beer. If you vote today to approve that, some of those golf courses are Park Board property and you have the say over those. Your vote is crucial and necessary to do that exemption for those golf courses. She did include Clapp for now. Fahnestock asked at what point does the golf course designation go away for Clapp or would it be a blanket if we sell it to a developer. Harlenske responded if you sell it to a developer it would no longer be public property so the developer could do whatever they want as far as alcohol sales. Fahnestock asked about the plats of land that would still be publicly owned. Harlenske responded the way we have exempted it as LW Clapp, it would continue to be that. We could also amend the ordinance again if the name changes. One other change we made that is tangential to this today is Lawrence Dumont Stadium is exempted. It is gone and we don't know what the new name is going to be so we put the word "former'' in front of that. That will keep the property exempt until the new ball park is built and named. This amendment would exempt the five golf courses as well as South Lakes and Stryker, just to sell 6% beer, no wine and no spirits. She does need a vote so she can take it back to Council. Deatherage motioned that we support the listed properties to be able to sell 6% beer. Fahnestock second. Motion by Deatherage, second by Fahnestock, IT WAS UNANIMOUSLY VOTED to support the listed properties to be able to sell 6% beer (6-0). 2E Naftzger Park Property Lease & Alcohol Sales - Harlenske Harlenske stated once again Naftzger Park is public property. It has been exempted for alcohol consumption when there is a special event, as are the other downtown parks. We are looking at permanent restaurants and some of them want to be able to serve alcohol on their patios. That is property that is going to be leased from the City. We thought we were going to have to do a special exemption. In the exemption ordinance, when we leased Heritage Square Park to the Historical Museum, they wanted to have the freedom to be able to serve alcohol at their events. We wrote it so that any property that is under a lease, the alcohol consumption will be controlled by the terms of the lease. That will cover what we are doing at Naftzger. The idea is, is to enter into a lease with each individual property lessee. Individual terms will be negotiated in the lease. Jeff Vanzandt is the attorney working on this, he has drafted the lease and is working with Mark Elder in Property Development. They are having a meeting Thursday to determine prices for this strip of land we will be leasing where they will want the alcohol consumption. This is on the patio areas BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 9 of 12  of these restaurants. They wanted to get a common consumption area in the park where everyone could take their drinks and mingle. The developer decided that is not the direction he wanted to go. Deatherage stated she had heard a while back about potentially a liquor store going in. Harlenske responded she is not aware. She is involved in what is being proposed for those developments. Deatherage stated she did not know if any of this would relate to that. There is a group on Facebook tracking everything and there some huge deal they were all mad about. Harlenske stated liquor stores are different, we don't regulate them locally other than location zoning. She does not know if the zoning of that area would allow a liquor store. Fahnestock asked if they work directly with the developer to obtain the liquor license or do you go,to each individual business entity. Harlenske responded they will be responsible for getting their own license and making the decision if they even want to sell. 3 Continuation of Prior Business No Prior Business to discuss. 4 Recreation Update (Reggie Davidson) Davidson shared February highlights. Athletics renewed their CMB license in February to continue to be able to sell in concessions at South Lakes. They typically wristband everyone who shows ID to help identify those who can drink on the premises. This week we are kicking off the spring league for coed slow pitch softball league. They are working closely with McGuire and his team helping prepare for tournaments. We have other leagues that are opening up this spring as well. Miracle League, youth lacrosse and rugby, adult kickball and then our 9-hole two-person golf league. Aquatics Master Plan is going back to Council with Option 3 getting the most traction. This options includes six swimming pools and six splash pads throughout the city. We are heavily preparing for summer. Our pool managers have been filled and 73% of staff positions have been filled. One of the challenges in aquatics is getting quality people trained who come back. Evergreen has been active again this year and is reaching out and expanding community partnerships. They are working with the Extension office offering free classes on site on nutrition and health and are also taught in Spanish. That program had seven people in class and brought in a rental fee of $100. The Weight Room numbers went up this year to 21 people using facility for month. This generated $243 in revenue. This is just open space where they check in and you go in and use the equipment. We did an evaluation last year and replaced some of the outdated equipment. We also did a community Dinner with Dialog at several locations with the topic of Beyond Tolerance Wichita. Along with Global Faith and city staff, talked about Racial Equity and people with diverse backgrounds shared their perspectives cultural divides in the community. This was held at Evergreen and also at Linwood. Linwood hosted the 27 th annual Super Bowl Fun Run in Linwood Park on February 3. There were 225 participants that used the park. They also hosted the Beyond Tolerance Dinner Dialogue. During tax season they partnering with MRP and offering free tax preparation services for the community with emphasis on elderly and low-income. Palmer - left meeting at 4:33 pm Orchard partners with the ARC of Sedgwick County where host a lot of the programs for the disabled community. They host their Valentine's Sweetheart Dance and had 254 people BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 10 of 12  attend. They have a monthly event as well and use the gym for dances. The old library space has been opened up for technology classes. New Programming also working with the ARC, we will be doing some REC2U programs where we will send our staff on site to offer programming there twice a week on Tuesdays and Thursdays. Starting April 1 at Goodwill Industries we will have a Sit & Fit lower impact, then an intermission and transition into a more upbeat class. We are looking for more creative programs and things we can offer on site. 5 Golf Update (Troy Hendricks) Hendricks stated on the Rounds Report through the end of February, rounds are down 50% from 2018, a lot of that is because of the bad weather. Revenue is down 27%, and expenses are down 2%. Net income is down 14% from last year. Encumbrances, the $11,750 is the estimated cost to fix the irrigation leak at Auburn Hills under 135th Street, when they determined the sleeve did not go completely across the street, we had to take out one of the lanes of traffic and dig it out to fix it. The total cost to fix that irrigation leak is about $24,000. January rounds report along with the National Golf Foundation Rounds Report for the area. We were much lower in our area in rounds. Scot Weller was scheduled to come in talk about our tournament programs, but our Hook A Kid On Golf program filled up and they had afternoon programming for that. He provided the presentation in everyone's packet. He also included everyone's notes they sent in on what is going on at their course as well. Troy Palmer, Fahnestock, Ramsey, Houtman and he met with First Tee three or four weeks ago to talk about what to do give them a peace of mind, if at some point in time, either the Park Board or Economic Development decided to sell MacDonald Golf Course again. We are working on an amendment to their lease agreement that would give them the first opportunity within 30 days (or something similar) to buy the 14 acres that they sit on for $10 per acre so they would not feel like they were going to be kicked out of where they are at. Part of the reasoning for that is First Tee had $100,000 worth of pledges that people had made that they would donate to them by the end of December. With this RFP process they lost all those donations. We want to help them to make sure they understand we are their partners. We want them to feel like we are doing everything we can to protect them. Somethings we are working on at MacDonald - Park Maintenance has been out to look at irrigation pond. That pond is leaking under the spillway coming out by #9 green. We are looking at putting in an actual weir to fix that pond problem. If they are not able to do that work in house we will have to look at putting it out for bid. Schodorf is very interested in MacDonald Golf Course and is working to try to get people to buy in on a concept he has. He working with a retired architect on some plans to try to reconfigure that clubhouse to make it more functional and be able to create a better atmosphere. Schodorf is working with some interior design people, the builders association and believes he can get a large portion of the remodeling of this clubhouse donated. 6 Golf Advisory Committee Update (Eddie Fahnestock) Fahnestock stated there are no updates. He stated both sides walked away happy with peace of mind know that the First Tee is safe if there is in a few years another RFP issues for the sale of MacDonald. 9 OJ Watson Park Committee Update (Troy Houtman) McGuire stated he has no additional updates. BOARD OF PARK COMMISSIONERS REGULAR MEITING March 11, 2019 Page 11 of 12  11 President's Update (Troy Palmer) There was no President's Update. 12 Director's Update (Troy Houtman) There was no Director's Update. Adjourn There being no further business, the meeting was adjourned at approximately 4:43 p.m. The next regularly scheduled meeting will be held on Monday, April 8, 2019. BOARD OF PARK COMMISSIONERS REGULAR MEETING March 11, 2019 Page 12 of 12