Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, September.9, 2019 3:00- S:00 P.M; 455 N Main C I T T o OP, WICHITA City Hall '1 st Floor Board Room Wichita, Kansas 67202 l\llembers Present: Troy Palmer, Bill Ramsey, Eddie Fahne�tock, Alejo CabJa_l, Ty Tabing Membe�_Absent: Tori Deatherage; Hoyt Hillman City Staff:· Troy Houtman (Director, Park & Recreation), Penny Gard_ing (Clerk), Eliza.beth Harlenske (Assistant City Attorney), Reggie Davidson, Troy Hendricks, Gentry Thieseri Guests: Ciiuncilmember Bryan Frye, Calvin Cupp, Dale Geter, Jeff.Fluhr, Evan Rosell item Descril;!tion Call to Order Eddie Fahnestock, President, called the,meetirig to order at approximately 3:03 p.m. ·Announcements Fahnestock•stated Tliiesen d id a.great job presenting at 1 Million,Cups last Wednesday. PublkCornments, Therewere no-Public Comments. 1 Approve Minut_es Recommended Action: Approve, sign and file mi nutes of the August 12, 2019, Board of Park Commissioners Regular Meeting. lll!oti(!n _by Palmer, second by Fahnestock, IT WAS UNANIMOU_SLY \IOTED to·approve, sign and file the minutes of the August 12, 2019, Board of Park Co_mrn,issioners Regular Meeting (5-0). 2 Riverfront Legacy Master.Plan (Troy Houtman/Jeff Fluhr) Houtman stated·at the last !fleeting there was a request to gef lllore information about the Riverfrontlegacy Plan. Staff has been involved, we have some·involved on the technical team. There are a lot of other things that are moving as well. Tabing ha·s some things go i ng with that aswell. We requested DowntownV>'ichita to have a monthly update from the meetings. They will be on bur agenda monthly. It may not be Jeff Fluhr, buhomeone from his team will give a presentation every month. Jeff Fluhr, Downtown Wichita and the Greater Wichita Partnership. Evan Rosell is here as well and will provide information about the timeline and where we an,• in the'.process. As·Houtman staled, you are i nvolved in the technical committeewe have set up. We appreciate the opportun i ty to come talk to.you monthly. There is a lot of activity underw_ay, This.is a coalition project with the.Partnership and Downtown and also involves the'Charnber and W, the Educational Foundation. wi th the,Chamber, Visit Wichita,the'Community Foundation, and Project-Wichita, along.with the.City and the County. It is-the first-time a coalitionthis type ha_s been formed with multiple organizat i ons coming,togetherto dothi s type ofproject. We.all BOARD OF PARK COMMISSIONERS REGULAR MEETING Sepiember.9, 2oi9 Page 1 of9 hi!ve;a qtJaJLtv of pla_ce•initiative thatfeeds into talent. If you thing•about-talent reterition/attracticin; this fype·ofprojec:t helps us move this city into position to be:able.do that very weil. We knm,v that if you're a city ttiatwants to aJtract and retaib.talent, you need'fo lie distinctiv_e in•w,ll_at,y_otJ are doing .. You nee� to have a signature.development. We have:a riverfrontthatallows usto.do,that. ,tie a'rea'we:a're looking'atJor-the Riverfrorinegacy Master-•Pian!extencis,froin Douglas:Ave. south to Keli'ogg, encompas_sing.w'ater\Nalk. :·1t·takes the-east:ban_k anclJ�lso·over,to Ma.in(s:freet. 'Those are the l>o\Jn�aries,;however; it is'kioking at. the,large_r picture as well: lbs.looking.at how it',ties info the wesfbank arid whatis going on there,with the.ba'seliall.staaiurri, Rilierfront'Viliage being·done 'by otfier,developers,and,tying into EPC's'developme_nt of the Riv_ery_iew Project and the_n River Vist,a, �ociking.tpthe1,east1 it'-[s. tying in•fow_hatJidelify Bank is doing with their new headquarters•and all•the oiffer'ent developments alor\gDouglas. This is.an opportunity to continue the.ProjectDowntown Master Plan, adopted'in 2010 by.the City and the County, That is.the biueprint that is driving:all of the, develo1Jrr1e_ni i11 downtow� Wichita since that time. We have seenabouhhree quarters.of a billion dollars! worth of invesfthrough'that plan. This)ilan also.supports what the GIi Advisory committee puffo'rth as the next step. Evan was.the pciint personworklng on the initiative and wiU.talk:more:aboutttiat 11,,tinieli_ne .w,as distr,ibuted to the board111em_bers. lbs·� sequence of how the project will be done. On July31 was the first open house. It serttie'cor\fext for.the projecnin·d ttie corrimUnity to·meet the design team, �opuious, Populousis the_ lea·d, an architectur_al firm.from KC, Owen is the landscape architecture groupJha_t wi!I b_e w,or.kiQg,!o !ie_ all the asseis together,.how·itconneds the open space, which is importanHo the Park Board. HoW ilo y'i:i�cf�at� distinctive open space? This is a golden-opportunity to do that. RCLCO is the·:group:doing the market analysis, A lJig part of understanding one,cif itie . de'!e.lop_merit; oppor:tuni!ies·thrc,ugh the various markets,.whether ifbe residential, commercial, retail, restaurant. How'does,all that begin•to work? Understanding how the market'potential is,,is very fo'undationaho what we are doing, _OnJuly:31each·team was tti.ere to give Jhe.itasped o what,w�s•goi11g k_ic�.offto_do ih_is pr,9jeq. We are gearing l!P now for urban explorations at .the end.ohhis month. Evan Rosell is the point person putting a lotof-.this together. :Palmer inquired where this meeting is;going to be. 'Ev,<1n Rose)I re_sponded;thert?:are �'.Co\Jple dates, September, 24 & _25, T�ese V>'.i�,l>e•sJ.f.ect,o_llrs.to educate people onwhatis·happening·on,the entire site,and how-can we•create:opportunities .to-see,-feel:and experience those,ti,e areas, OhSeptember'24-we•wffl begin.withir\,.in century· ll_apd ia,ikyvitb tlie•designJeam;pE'ffo'r111ing,a rts, ·and_te_nants<1q9ut,w_ll�t' i� _wo.r�)Qg,-.ve!I, 'llllat could be'improved and what-would:be,the,ideal. From:there, walking•from Century.:11 towafa. th;;r·i��r�ffori{ o�·ethirig�e, keep, hearing ttirougho'ut,this ,process isimore,011portuhities,fo engage,the.rivE'r. ,8ow:do:we int_egrate the buiidings along.the site an.dthe ri�e'r? We vvLll .m9ye �ou,\11 towar,d the Hyatt sc, we,can look,atthe southern edge ofihe master,planning site ·andienvision wliat c'ould .potentially beTised there. Then,ending:at,Expo Hall where,. vi/e can hear from �ome convention folks and:_take questions·and comm�nts. Each of these 111ee1ingsin September, October, i\Jovember·and- inJanu.ary we,will'have op. portunities for-the,publicto ask -·-·· --·,-•--- · .. .. . . questions or share comments to engage'the design team directly. In addition to that: numerous,opportunities; 24/7 opportunities.to do'so online·and. th�oughout a·n.ull1_ber of oJher ti1_ings Uke.the Legacy Lounge. The-schedule for September2s:is aJittle different in:terms of 'what's b-eirigfused:ori'that day, with Century 11. H_o�tm�,n st?te_c:t he'has been hearing,feedback and folks getting excited abouMhis. Orie of the ·things h·e hears'a lot is riot.just the interaction with·the river; but.howto access'into'the river. We have two docks,one at River Vista, Th.ere•are:a lot of.folks tha� v.iani: tc, bri11g their �_ay_a,ks a_nd canoes and engaged with the river, trying to get their boat•into river. We also.talkea about rivedours,.dinner,c'ruises'on the river, BOARD OF PARK COMMISSIONERS REGULAR MEETING - • - "-·- ·- �Septe�"t;er:9: ifog Page 2 of9 Rosell stated we are in the phase of hearing a lot of input, from big ideas to small preferences and sharing that,with the design team. In October and November are two other major p_ublic engagementtouchp_oints. October will be an opportunity to hear from the:design team and to summarize what has been:studied already. In Novembe_r multiple scenarios will be pre_sented to the community. NoVefober'to January we will then take those scenarios out to diverse members of.the comrnunity to hear t:heir;feedback. Then bringing forth a final c:onceptin January to presenft9 t_he comrrtu11ify and i then to the City·and C::ounty for. adoption and engagement. Houtman•stated,itsounds very similar towhatwe did Clapp. When we were going through the process of closing·cIapp and what are some of the ideas we could do in that property. We went through,a very.lengthy engagement process meeting with a lot of neighborhood folks and get!ing ide�s. We were able to bring a lot of the programming ideas and share with the Park-Board. aiid get some feedback from them as well.' Rosell add thati s where the technical advisory committee is going to_ be helpful to have the Park.Board's voice on what is feasible and whaj is·notJeasible. Fluhr added aswe are thinking about this area, it is important, if you think about Millennial Park in i;:hicago, a destination/signature park that a lot of peoplewill understahd where.it is. One of the great things is you·can go to it without spending a dime. There are a:tc�ts of things you can engage in, butthere are also things you can pay to go to in that park. At the end ofthe day it is important that we are creating a signature destination area. The Legacy Lciunge begins to create that activity of what could have in thatgreat relationshipwith the river and'what is happening on the west bank as well. The river front is a microcosrn as fa! ,a,s eco.nomics.is concerned. If you.think about what is happening with the ball park'aiia suiroundirig development, and then riverfront village. On the east bank, what can:happenthere:that is complementary soth-at all this activity com-plements and also genNate different w,ay_s for the.community to engage this:important real'estate. If you look at Chattanooga; Cincinnati there are.a number of cities that have done this well. It is our turn to,do that. In working with you·we will be able to getto that place. Rosell added there are some precipitating plans; including Project Wichita and .the quality of place area· of that. lh addition,tothe performing arts amJ con,vention, more:broadly how do we leverage the whole river from an activated.open'spac:e park. This is step one in . that larger vision. Fahnestock stated he remembers'about four·or five years Populous did a master planning process, how is this going to be different. What can we expect to see from RCLCO, Owen and Populous in November and January? Fluhr responded the scope of their work you are•referencing was specific to the convention cen_ter, performing arts and the'iinmediate area surrounding those·assets. It didn't take-into account all the real estate to the south. It was not in the conversa.tion back in 2013-14, now it is. That is a holistic approach of what happens along the ea"st bank. Additionally, it is important to·look at th_e connectivity beyond Kellogg into the southern part of our city. Owen was not part of that team back then. There was a group, Sasaki, which did some on what could be the connected greenspac:e. RCLCO was not·part of the team, it was CS&L and AMS. Populous is building·off that platfo(m. We are not'going back and redoing their wo-rk, it still holds true today. It is a very so_l_id,foundation. Some of Populous' prior work does·help continue the conversation. With'RCLC0this'time,you will'look at the whole area with market potentials. We did this.with Project Downtown. When forecastihg it helps to begin to provide the density. We are building on tha_t platform, these are great-teams known throughout country to look at the whole:site from Douglas to Kellogg; and the east bank to Main street. Rosell-added take in to account also the west bank's development with baseball and other private developments there. The Cen_tury ll'Citizens Advisory Committee, this master planning was a key tenarit. These issues tcigetheYwith the growing talent issue are only increasing i_n volume since 2013-14. BOARD OF PARK COMMISSIONERS REGUlAR MEmNG September,9, 2019 Page 3 of9  Jaoing added there �as reference·to i_he. Lega�y'Lou._nge, the storage.containl!fS•you·see at ,Century II,that forms the heart.of Legacy,.Louiige. It is related to.the coirfrminity'engagement piece. We tried to have sonie inspirational words placed on-the si�e-of the.containers to engage people·as they are,driving down Dougl9s, ·rn_ey'£a_nwalk up;a_nd learn about, inspira_tibnal parks around.the.country., Also can learn about the story of the forum:because 50 years ago the:City of Wichita chose to tear'dowrittieif-oeloved buiiding:to'make way for the future. In many waysitis tiistory-repiaying itself, There will be a,social media·elementadded. we are layering:additional communhy engagemeritefforts, recognizing how·importantthis is, with a•desire to reach as:many,people,as possiole aiid building on whatFluhr, Rosell.and others are doing already. The·Park.Board and Houtman have been,very helpful in.getting approvals, we.decided to•do this.about-three wee_ks ago, Fahnestock.stated this is a pivotal point in Wii:hita,:itis aii,exciting time .in Wictiita. 3 New Items for .Consideration Therewere,no_new·items for considera_tion, 4 Continuation-of'Prior Business Houtin�n'stated,we·passed.the.,budget: ln'the liuaget there,are,doflars.for going,to,8fi:f,to bring in. a·designerto help.design_ what,theffutu_re 9(i:i�ppjCOL![cj _b_e based <Jn input -.ve,tj_a}!.e a)nia_dy recE?ivel We _are working,with•Engineering,_'they,are,tlie ones taking:the.lead on puttirig,out the·Request.forQU.alifii:ations. We will,be:seniling\th"af,out in'aifout:month. 'We wanfto get someone,ready to·sign a contract �ythe:enclo(be.�e_mber sow_e,canJspencl moneyJn·ianu.iry w� to work_ on the Clapp Master Plan. Fahnesiock;asked'ifthatwould fall into our fiscal year2019 budg�t. 'Houtman re;pb�d�d no, iii� fib,;;�tti�.2020:litcig�t. -c�(Jld p;obably spend;:so'me of that money in.December, but the majority has to be spent in 2020. We want to finalize the contract with ttie,s,elecfed �endor'in Decem6er: - ., 5 Recreation Update (Reggie Davidson) Davidson stated Evergreen Recreation Center was busy cJyring the_ s_un,mer,with Sumn:ier Activity Ca11Jp. They had an average attendance of.90' kids·per-week at,tliis location. We did-a new.rental for a photogiaphy group.that.brought in,an aaditiorfal $780,ir\ revenue for-the·month. We also had the:4th Annual Laye your Commuriity'evenL 'besphe,thexain we still.had 1,000:attend'the eyent, Great Plains Natu-re:center had one:oUheir:rfew·everits"zo·mbie Apocalypse.Cariip,,had 28 partidpants.learriingprienteering; archery,-wild¢mess:tfrst aid; wile( plant and animaT h.irve_stjng, vVe,are:looking:at\�is �Ee !_o ·e.�par1d,9uid_oo! adiviti_es, Ou.r Natura]isi:, Ama�di!' Alessi, also attended the KRPA.,Womer\ts i:onference;alohg with,soine·othe"r;staff. HOutma'ri addea about three,,years;ago we,set do:wri'wltti;ftielGre_at,Piains,Nature Center and created:a master p _lan, I/Ve weriitlj_�o_ugti the. i:iroces_s �itlj_ W.,SIJ; jogkjng:a}so.me,ofthetlj_ings d9_n!! Ln. the past and what they wanMo do in ttie,futufe, .A:nd:how they partner with the.,ottief partners'we have,with the federal government,as wefl:a·s,state, it is'a:tour-way:partrersliip including the,Friends, We came toge!!Jer ),'li!il �ome IC>�Y goal�·reg�rilir;ig.programming, 111ore recognition and being,more,visual in the community'. Their Facebook posts have,tripled and are,more _exciting. They.are doing_more,programmfng, we are.working with them·on;other proi!'!c!s, We are looking at pr,oba�ly puttjng il);ao ar£ilery range. 'l;ie has been impressed with the,work,they have.. been doing .. The community has recognized'that as well. Davidson·'added the:cost,of,some of those things would'�e:in the·partnership. We are starting to meet with them ·qu_arterly to look'at,otiler ways '?'e C!ln.e�pand programs·in the.community. We are looking-at more options foUive'r recreation·and expandin(s·orne of the programs we do.at Watson·.Park. Then.looking a_t some ways to some;fu_nding sources they have to·purchas_e:some ofthe equipment we need. • soARo OF PARK coMMiss10NERS REGULAR MEETING September.9, 2019 , Pag�·· ;fOf �. Edgemoor Recreation Center continues to be a popular site for our summer camp as well. We ave'raged about 77,participants per week for that location. We provided 30 scholarships for foster care children,in the.community. Another big thing there is pickleball. It has continued to grow and,expandiand we are having to overflow to tennis courts to accommodate the crowds. One evening we had 46 people playing. They a�e putting forth efforts to look at getting lighting. They have.taken initiative to do some fundraising working with the Parks Foundation to do that. OJ Watson Park we are.doing some,different things there. There•is a new name for the Watson Christmas Express, we got a call from Disney.saying we could no f onger_1Jse their name. We are·p'retty niuchJull for December so we are looking at options on how we can expand that as welt There was a Back toSchool event on site with about 100 kicjs. We also did something we have not done in awhile. We had a concert on site with overSOO people.attending. We are looking at way\;"to expand and.do that more often.with different acts. We are also look at partners to help expand and cover some of the expenses. Cost Recovery Goals Davidson shared the breakdown of cost recovery goals based on·the different tyeps of facilities.. ,:his is what they are gauged on for,.the revenue t.hat is broughth to offset those budgeted dollars for each of those areas. Rec Centers - nuinberswefe shared that show what expenses•are.to date and what cost recovery goals have .been over the last two years and year to date,tHroughJuly 31. It shows we have a.6% increase overall. Some have.significant incre.�se v.,ith .the �ev., programs. There is a big junip for Boston .. That is .the.locationwhere we did the newTech Camps that generated quite•a Hit more,reven.ue, Enclosed and Open Shelters and Community Buildings -one ohhings about these locations is a lot of times we. have the,cost of having.staff there for the.entire time, or open the building and .then,ciose'it. Open.space they pay for and there is not an additional cost we have for those l_ocat_ions. Athletics.- continues to grow. In 2017 we were at 96% and through_July �0�9 we are up to 111%. -Our,team,is,working on getting a lot of tournaments and expanding what we offer. Our _adult programs are.increasing a lo_t due to tournaments at Southlakes bringing in.revenue. We are able to offer alcohol in,the concession stand to offset some expenses. Sunimercamps -cost recovery for this year Summer of Discovery was at 142% of what our expenses were. We·are watching our costs extremely close and also a slightincreas·e in our fee this year. Summe_r Actiyity Camp is one we work in part·nership .with the ·Housing Department and·scholaiships to provide to those young people that qualify for thosE! camps during the summer. We.are able to get about $50,000 of that revenue through scholarships through Hous_ing. Specialty Locations -' Watson Park in 2017 54%, there was a slight decrease in 201_8 due in part to·issues with the train repairs and weather. The Tennis.Center.transitioned between directors; model changed in 2017. We are doing more youth·programming and community outreach, we expectthat by the end of this year we will be at sa-:ss96 cost recovery. Pools-our target goal for ·costrecovery for all pools 39%, numbers were shown for 2017 - 2018 and 2()19to date. We dosedJioston so we•didn't have that expense. That will go to a splash pad at that location in tlie Aquatics Master Plan. There.is.some increased revenue to cost recovery for.the other locations as a res·ult. Overall we have a 14% increase in cost recovery from·the:previous year. Tabing inquired:if th·e cost.recovery goals are an industry standard or does.it come from the Budget department. How did.you get to these cost recovery. goal? Davidson responded it is BOARD OF PARK COMMISSIONERS REGULAR MEETING September, 9, 2019 Pages of9  two,fold. lndustry:standardswe.,look,at acrossthe,board1for these'.types of'pro'gr,frns is typic;11i34%,:0·ur g�als1ar�lset'iip oh a modeLdepehding types service being provideif Hou.triian:�dd a iot is;tied into ,budget as,well. There_:isia certain a!llount:pf doi\ars we aJe e_x,p_e_9!ed to ._b_ri_rg:[n as,revenu_e. What Davidson is•referrihg to is,more.of the programs tnat are individual j:irogramsthat.a"fe higtief'.level of pai'tic!pation:that cosCus;more. 'We wahttci generate dollars off that. Some ofthe•more,generic basic_,classes; we·dori't,generate·to_o ma11y dollars,so-we want'to make1sure we a:have good,variety ofprograms f or eco.nomiqneeds. 6 Golf Update (Troy Hendricks) Hendric�s stated fontie e·nd of August roimds·are down ·1%yea(to date, We.removed Clapp: Course from th_e r,o_unds report so we:can look afthefour course syst_ern, we aJso puJJ�d revenue-and expenditures for Clapp to have good comparisons. .F6r-August 0evenwitti1the'.rain founds at Aub'tfrh .Hills were up 3%,Tex Consolver was·up.10%, MacDonala was up,1%, and Sim was up 16%. lleveriue'.ls down 3%year to date. Part of that c�n be,contriliuted t� the weather, Netincome is at $119;000,this year; last year was at$552,000. Last year we-were __ . _ ____ a • , • riot-payirig,inte·rn·arseivices (IT, Fleet, admin'fees, fund transfers). lfyou.take.thos·e out, this - • - • -•· - • ·• ·C· • · f year is $340,000,.we woulc be-down 44%in net revenue. In your·packet is some_jnforrnation from the s_�p_erintend�nts and golf professionals. We partnered_·',\lithJirst Tee, this y�ar th_ey haa a golf marathon and raised money-to,provide free rounds of golfttiis·summi!f. They provided 1,517'free rounds of.youth goif during June; JUiy and.August. We'have had"i;-23°!! othe(junio_r rounds;played throughout the year, for a tofal of 2,755 thJoug�)h_e e!lli of_A!jgu_st: Thahs a 38%'increase,over 2018'sjunior rounds for'.the same time period. Wichita Junior-Golf FciundatioiFwas up1ii\ participatioii,this year. Those who showed· up each:week:averaged 75%, ,which is•an:inqea_se over the past. Withjunior Go_lf �ou.n_dation our'[ouni;f_s;p_�rti�ip�fo11 ',\las' up219;§, 'Paimerintjuired now,that Cla-pp;offthe books; is)n:iff_Golf cornplete_ly? l_t is s_til_l bt;!;',\latered and all)h�i Wb_!!re is,.thatcoming f.ron, now_? Houtman re�p_onded;there are some,ttiil")g� Golf is .wra ppirig up -ttiatwi11:come. from 1tne i r.: budgetIregard if")g removing and, closing things_down', Park.has,bei!il"takin"gibi/er: They'tiave afreaay·started,a contrac� for mowing, Yt\af'ls terning, from the Park)iydget:; yilaferi_ng thro_ugh this,yea,r.',\lill proba�!Y star,t1p_ylling �ac� ne>i!y��r, The biggest concermwasmot•,wanting the trees to die. They are acc·usfom"ed,t6 a!fot of:Water­ s·awe_want to b"ack offthefwater slowly so'we don't have,a desert oftrees. Those doilars1will come-out of the Park budget, 7 Wichita Parks Foundation Uj>date'(Troy Houtman) Houtman-stated Plates'fbrParks is'goir\g Very weil, thefare,over 1,300-plates. It ls'g6ing.ta:be a great}undraiser; They' are starting to talk:about how they will"_be:spendipg tjio_se·ttoll?,r,s.: , We wil['b� sp_e_nding_some time with•the Foundation Board prioritizing.projects, letting,them,know w�at Park's:needs'are. They have talked-about-coming to do presentation to tii"e Pa/k Board, partic:tilai!Y with'those dollars1 and"see if there'ar� concerns or questi_ons. There is'an event nextmorith,you.halie all bee·n invited. Ramsey inquired if there is supposed to be a Park Board representative on the Founaatiori Board. Houtman responded you could, itis something.that has.lJeen'done in the past, .. It is a possit:iility, 'Tii�y wou,ld.have to be appointed by the, 8-.oa_rd, Ra111sey stat_�d �e harfbe§n;t_o!d there was supposed·.to be-somebody on:that Board. Houtman,reiiponded it is aufori\atic, and riot ih\tti� bylaw� butis highly encouraged. Ramsey stated we shoula: probably consider that. BOARD OF, PA.Rf<.COM.fy1I��I9NE� �_EGU_½�.MJ_qt�G September,9,'2019 _Page·6of� 8 OJ Watson Park Committee Update (Troy Houtman) Houtman stated there is'not much to report. Davidson did ·great job with some of the programs we had going on. About two weeks ago we had a concert. There may have opportunities to db more stuff like that. There is a meeting,v.,ith Coleman, they are interested in sponsoring some overnight camping at Watson. We keepJinding sponsors that wants to do something in partnership with the Park.and Recreation Department. 9 Aquatics.Master Plan Update {Troy Houtman) Houtman,stated they put outthe request for construction bids. We are going with two phases. ·The first phase is three pools·and three splash pads. The first priority'is McAdams. He did a presentation last Saturday at the District flreakfast, they were excited to hear about the pool opening but also getting upgrades. Wewill be evaluating ihe bids next.month. We want to hopefully get all six projects done by next sumrner. lfoot, we'still have the other existing pools that will be operating. Fahnestock stated it is not on the agenda, but it is import_ant to bring up since we saw some of it in the media this past week with Naftzger Park and some ofthe.leases. Houtman stated he will be presenting to Council a lease•agreement with the developer next door to Naftzger Park. This was part of all the presen�ations, something that was planned for and· designed. ltis in all the PowerPoints that were presented.to Design Council, Park Board and City Council. it is about 2,000 square feet. Homegrown is going to be one of the restaurants and they wjll als_o be bringing in a dessert'.shop. Ramsey stated it is Peace Love and Pie. From the beginning we talked about activating the p�rk, while folks are waiting for a table, ·they will be in the park; or-after they finish eatingti,e,/c�uld come.to the park. We met with Homegrown regarding ideas for programming and what to expect. They are excited to be a partner: 0 Ramsey statea·he is struggling to-remember a conversation we,had ,where they were going to lease.property. It is confusing why, when they were doinitheir devel_opment they didn't just make that part of.their development. We sold therna strip of land to straighten out that little corner area. He.cannot recall where we said they are goingto·lease this land ·at a low, $4,000 per year. When did we have that conversation? Palmer responded.he remembers the conversation. That is how we are going to tie the park into:the'retail spaces along tract, they were going to least that space. He does not remember whatthe·dcillar figure was. Ramsey sta_ted th_e only piece of land he remembers talking abo_utwas the strip we sold to them. He does not remember anything about a lease. Palmer stated we·talked about a lease but we di�n't'know what it looked like because we didn't kriow who would be there. Tabing inquired ifthe lease for alfresco dining, tables and chairs. Houtman stated they will have a patio setting going 10 feet into the park and parallels their building,_roughly 1-75 to 200 feet, probably 2,000 square feet, at $2.50 per foot, which was not negotiated until.this summer. There will also be an annual increase throughout the next 10 years. Palmer stated they will be responsible for the chairs and'tables. Houtman responded that is correct.· Ramsey asked if it is going to be fenced off. Houtman responded yes it will be fenced of ffor two reasons. First of all they will be serving alcohol so they have to have some kind of barrier; and second is.so the tables and chairs will be use dining, that' is the area where they will bring their customers and their waiters will be waiting ih that area. Ta bing asked if there are intentions to ever close the park entirely for, private events. Houtman responded there are opportunities that we will be looking aHegard[ng,special events thaf we wili:be closing offthe park. Or, if someone wants to do a sp·ecial event and rent the park, we would negotiate that as well. Tabing added Fluhr mentioned.Millennium Park that was usually rented outonce or twice a year and the city would accrue dollars for those rentals,-but there was huge•backlash in the community when BOARD OF PARK COMMISSIONERS REGULAR MEETING September 9, 2019 Page 7 of9 their park.is,priitatized:for-a,piivate,event. Houtmanfresponded thatdssofaethirig we,Want:to have,thatigoad:balarice, 'Thaf'is aO:ahoutTour programming. The great thing;is'that'the proceeds from _this,lease a (E!,going:ba_ck1inio ,theiparkforrepairs: • The_re•1is g9od _bala_!l�e to having some special events, concer:fs; we•.will workwith a vendorto:help manage,those.. He is not'sure how'many,will be,free ancl;or howm·uch they will.charge. We Wahtcto·make sllre',we have,a goqd understandingof what we,want:and,'get people,tO.COITl!! useJhe spac_e, W.e-d_9. need_ to com._e up wi!_h sorn_e revl!nue once.in a while. Palmer asked about the concerfat Watson, did you chargeJor ttiat? Davidson respohded'we,did notfof.this,fjrst'one, gettin"g people·,used to coming.again. We.may later. Houtman added if we _could findf a:way" to fence·_ part o(the park, b_ut,we do,need,to,k�ep the siaewalk_open,so people,can get o the cliffer,enJ businesses. Fahnestock asked ifthere has been interest brougtit to you.regarding th·e Evergy Stage, you mentioned som·eorie from. th·e outside managing that. ,Has tnere.been interest'in that? Houtman responded yes. There has been some interest having a t_hi_rd party help fin9irig the.talent-and putting on the shows. That:is not necessarily our best-talent. There.,afe others that can do that and serve alcohol as well .. A RFP is going out probably next month. The WAVE and the lnVustAren·a ·interested, an_d'ca_n provide the talent and the service. Ramsey asl<ed whois'the lease:With. Houtman clifrified he is talking ab·out the. patio.lease. Ramsey responded yes. Houtman stated.the owners of the,b_uliding adjacentthe, Rark, Ramsey .. . stated - ifis between them:and - - - � -- :·· ·~ --· ·· ·- ·-• -,� ,-- · who. � I Houtmanlesponded ' ' �- .. - the-City: - " Ramsey.added"that - ·-- -� -,. - - · ·- iSJhOW that•has commonly:been,.liecause the Park Board has Naftzger,,correct?' Houtman respohdthey,iiave par-t cif Naftzger;;hotaTI o_f it: what they have di!te�mlned, iookiiig at the ordinance_s; the Par} Boar� advisory, f_bey,don'i sig!l co,nt_r.acts fq_� lea_ses, R._a__ll)sey a_grii_ed0 J� that-how tnal'is,typically,done in•anyfo,those types:of scenarios. He feels,this should have, been broughHo,usJjefore seeii'igit ir1ithe·paper. This is.the third time we havegotten;new aboutsomething° by reading ifin:the paper, _It is very•disappointing. 1-iouiman statelhe, through we had' brought th.is; we have:made several presentations about what Naftzger-is going:td l�cik lik�)Nhat.,the-prog"ram'.is goirig to ,be and hbw itis going,to be•operate;d. ThoUght _we had,done;tnat'aiteady. Ramsey.responded _but wheri you negotiated,a lease; ttiatwasno_t presented to-the,Board. We have'to read,about it in,the paper. Houtman responded he • "'• ,- • ' - ---, • - - a•> • �••• -•- . , • - • T" thought we hadtalked abiiutthat. We,,talked aboUt,the·principle,and if,you wanfto lie part of -- . - • • "'•• •" ·•-• . - •-�- � •- •-- negotiations, we can taik,alJ·qut thatand ask Legaho help with.that. The,situation he.looked at was,we made presen�atio11s:abC>ut the philosophy of h_owwe ar!! goi_ng to;pr_ogra111, 'J:h.e philosophy of how we.are going-to.manage and operate the park. To:his understariding:he thought the Park Board.had not only heard all of it.butwas supportive.if it as.well. Ratnsey respo�ded he is support of t_he dev_eiopment, he doesn't rec�II this at allc: He yv_as_,stur:ined wh_en he,saw it, Why. w��that not, from the beginning, part of their development. It seems like.a.bizarre situation. Houtman-stated.he agreed·whyth·ey ·didn;t just purchase all,tiie,park l_and like they r:ieec:fed, Ttierew_as:a question about how muc� park_lap d_q we,v,,an_Ug•seJI, if we sold them ttiis park'land, we would never-getit back: lmthis situation we have.some coi\troi.over,how they operate the patia°'spa·ce, what.are the expectations and aiso have,some reve!lue come;b�c_k_tgth_e park: ifhere ar,e a lot of'positives;in,this situ_atio_n, PaLm�r a_gcled at theltimewe didn't know who was going,in there; sowe didn'Hnowiif-theymeedea it or-not. Ramsey stated it;isfiine ot'those,thi�gs, Waking up1anc1'.tihding oUt,thatEver'gy hasclohated $1-4miiilqn'andrea_d it;i!l t_he pape�, _il.n� then readi�g this;in th.e paiJer: ���-ry'.fit,,_e,�_e fur,n, around,,;no't'.being;invited'tci ·a:grouno"breaking; alLthe•stuff,,we have been �ompletely l�ft,out oi:and;rninir'nalize·M,h is,reallystar:ting,to,wear him thin. BOARD OF PARK COMMISSIONERS REGULAR MEETING ··- -- • ·- • - • .-..-- S�Pte�ber9,-i019 Pag� 8 of 9  10 President's Update (Eddie Fahnestock) Fahnestock stated he and Cabral are going to San Antonio Wednesday for the Chamber City to City trip. 11 Director's Update (Troy Houtman) Houtman stated he is e:><cited for Open Streets. No electric scooters, powered by a battery, but a foot-powered scooter is more than welcome. Adjourn There being no further business, the meeting was adjourned at approximately 3:58 p.m. The next regularly scheduled meeting will be held on Monday, October 14, 2019. L1�- Eddie Fahnestock, President BOARD OF PARK COMMISSIONERS REGUlAR MEETING September 9, 2019 Page 9 of9