Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, November 18; 2019 3:00 - 5:00 P;M. CIT Y o Ofl 455'N Main City Hall 1st Floor Board Room lil'I CH IT A Wichita, Kansas'67202 .Members.Present: Bill Ramsey, Eddie Fahn·estock, Ty Tabing, Hoyt Hillman, Tori Deatherage, Members.Absent: ,;lejo Cabral, Troy Palmer City Staff: Penny. Garding (Clerk}, Elizabeth Harlenske (Assistant City Attorney), Troy Houtman, Reggie _Davidson, Troy Hendricks, Marty MiU!!_r, Gentry Thiesen Item Descril!tion Call to Order Eddie Fahnestock,,P.resident, called .the. meeting to order at approximately 3:02.p.m. Arinouricements Houtman stated'we completed things regarding the Riverfront'Legacy Master Plan on the agenda. There is ·a·lotliappening right riow. They were not alile to make it today but would like to set up a special meeting. He has shared email commun.icatfon with Jason Gregory and they would like to pres_ent to you in a special meeting in the next.week.or two_. If you want to do that, maybe propose some dates and times and he.can.get back to them. It would be a public meeting and need to be posted, There is a lot of information·and,a great opportunity for you to give feedbac� 011_ sqme of the park.elements of this s_ite. Fahnestock added it is important for the Boarifto be:active in this conversation as it develops over the next few months; there is a lot of park ground available there. We need to be the leaders and engage our communities·and gai_n valuable feedback. Fahnestock congratulated Ty Tabing for acceptingthe positon at Wichita Festivals. We are looking forward to summer nights in the years to come. Public Comments There were no Public (omments. lA Approve Minutes Recommended Action: Approve, sign and file minutes ofthe,September ·- , 25, 2019, Board �f Park Commissioners Special Meeting. - - • Motion by Fahnestock,.sec_on,d by Ramsey, IT WAS UNANIIIIIO_l/SLY, VOTED to approve, sign and file the min·utes of the September 25, 2019, Board of Park Commissioners Special Meeting (S-0). Recommended Action: Approve, sign and file minutes of the October 14, 2019, Board of Park·commissioners Regular Meeting. Motion by Fahnestoc�, s_econd by Ramsey, IT WAS UNANIMOUSLY VOTED.to approve; sign and file the minutes ot:t_he October 14, 2019, Board of Park_Commissionery Reg�lar Meeting (S-0). BOARD OF PARK COMMISSIONERS REGULAR MEmNG NOvember_ 18, 2019 Page 1 of 13 2 River:frc,nt _l;egacy,Master Plan (Troy Houtrnan/Jeffl'luhr) See'.distussion above in Announcements section, 3A Botanica Parking tot- Marty Miller Marty Miller, Director, Botanica.- Botanica has received CIP fundingthrough Public Wcirks'arid l.Jtilities·to build;a riew parking lot. It has heen:needed".for the iast several years, He\is h'efo to giiie an overview ofli,;ihatis available n·ow:. ln.,the current'lot we only �aye <!P.Q\it no.spots. When we see about 1,000:to 7,000'.guests.we Lise every pa,r�ing lgt a.v!!il�b[e. The golf course parkJng:ha_� aboijt 107 spaces, We.do:notuse the·Ar:t'.Mus�um'lot, they have:a;lot of actiyitigs�uri11g,th�tJime as,welL The overflow lot, called the tank top lot, the integrity•of!ha(lotJs in question. This year we can· use.it; probably next,yea�we-won't., �.e use the-west Cowto.wn parking lot, •there a·re7o-loo spots. What-we are proposing to do"Is use the parcel of !,and indicated,_ wiiich is part of-the Botanica expansion that will connect to the new entrance to the Cafousel.'Gardens. It will be called the· Koch Carousel Gardens. The future of Botanica will be exciting with this support; Miller. shared.a concept of the 11ew parking Jot. ltw,ill c.on.nect to.the current Cowtown wE!st parking lot. It will still be separate.d 1:>y•aJarge,gate. When overflow is needed We.camshare with .each other, ,:he:11e_w enhance wHI be where indicated. We-are buifcilng a .Grand Lawn that wiil tiost concer:ts·and.otherevents.that,will attract'upi,to•3,0001attendees. llluminatii:ms,wlil.have,3;Q00-5,000.e\te�y weekend, sciriie,nightswe.haiie.hit 7,000, j:larticuiariYthe•we·lkehi{bef<ire Clfristmas. · wifare asking,the Park'Board,approve•the afea:to lle·.use·d:a's fiiturifparking"so we cari get starte� on the engineering, Th_e <1mount that,wa_s propos�d in the CIP will hopefully build more;l:han half.ofit;and he-will Ii.aye to ra_isec!_h_e rE!st_Jo build'it•out. For next year we;have)o getstarted, The number on_e,co_mplaintfrom·the citizens and th_e neighborhood ls.the parking. This.will eventually become the new main entrance of Botanka. 'There'will'be some buildings built ·along there with additional restrooms, a bistrcithatc:an be accessed froni both insfde apd diJtside ofBotanica. There will be otner featuresthaf.wifl enhance the operatio'ils'cif Botanica: Hil_lman i11qujred if they y,,ill er:ihanc_e the narrow roadand expand it because'it is;not­ in a con_dition to.handle double la_n_e traffic: _MilJe.r .re.sporided'that,is Ofle.of the issues he:has, But, riglit now for 1:he fundingthahis available, the road will stay the same. W� �refgoing to install speed bumps,'.si111Ha� to]t,�;e on2�d•str�et,1_t'� h!!IP slow ••• traffic,. Tab1'ng(Stated you said you need to ��iseJSOJJ1�/addfrional fu_nds. The;initial funds v Jiil,cover the''landscaping,will th_e.re.•b_e;a fence.ad�ediwl\at are,the aesthetics of the,parkihg area. llllilier resp9nded tl\ere,will .b1fsome landscaplng,the•green patd,es'cifrt�edilustration·. There.will be,a ''catch'' forwater. The area.indicated is'all sarid lfnifthe water disperses pretty quick. We have a plan for. run.off... hnelation to the rest.of the.furiding,.he is working with other concrete conipanies·and companies WE! _have-done �usiness with in the pasrto maybe get a donation or some txpe of discgu_n_t on what is left t_o do. These partnerships we have created over.the years hav_e,.w()rked ou_t well. Our partner.with the City,they are initially.starting the project and;w,E?,get to finish:it. Tabi11g asked, wh,en t_h,e per_ rt1<1ne�t entrance is from this �rea, will additional parking be needed whentha! happens? lv1Hlerr espon_ded itwi!I go rightin from.the new parking lot. You·will:stiU,haveJo _c�oss the road. If the road is. !3pARD-OF_PARK COMMISSIONERS-REGULAR MEET�NG November 18, 2(?i9 Page 2 of 13  restricted it.slows people,down. The dream would be the road would come down and follow the bike:path. Ramsey asked what kind of barrier is there. Miller responded·there are two fences there now. There is a wooden and a metal fence. Ramsey asked!if there is going to be anything,to keep that.parking lot from being in clear view from Coiivtowi"L Miller responded.there is quite a bit of space where we can.do some landscaping, When we starttaki�g it out; we will look at it and see what trees·are av!lilable if we c�n save some of them. There is a ridge there and it may still be there on theJence liQe·and the parking lot would begin below the ridge. The topography:is good.rightthere. f\amsey stated he.justwanted to make sure we have some kind of way to keep the Cowtown experience·and visitors are not staring at a parking lot. Miller added this is mostly pasture, they are trying to get some horses back and they will:be in there. Houtman stated there .have been instances when Cowtown heeds more parking ahd thiswould provide that for them. Miller added the Engineering people have talked about restriping this so it will hold more. Hillman stated up in th_e·north.west corner of the lot (Sjm f>ark) that is the old balloon launch area. If you are.Jookingat.those kind of numbers in the future he sees part of that coming in as parking. Miller responded maybe, there is a strategic plan that this area may become some type of conservatory and-maybe parking on further to the west and north. This'area·, once it is done, Botanicawill stop here for a while. He thinks Botanica is a miracle in how it has grown and expanded. We are turning into one of the number one elements of quality of life in our community. Our biggest problem right now is parking. He would like to see a·parking garage in there and bring the r.oad around with.pull offs where people can par_k by th_e river. He talked with the people in the Legacy group·aboutsome kind ofdock0 in there so there is a float with some kind.of boat that goes from downtown back up here to all the museums. There are so many things we have not done with the river. Hillman asked whatthe timeline is for this. Miller responded engineering through the wihter, break ground in the spring, and by mid-summer that part of the project will.be finished. Motion by Tabing, second by Ramsey, IT WAS UNANIMOUSLY VOTED to support the new proposed parking lot for Botanica (5-0); 3B 2019 Park'& Ope_n Space Survey- Gentry Thiesen Thiesen stated this is our plan for our annual survey to·Jook at current perception on the needs of our park and open space amenities. This'indudes the fact that it excludes aspects of recreation. The:survey was senuo over 12,000 people and we received 417 responses. We deem this a pretty·goi>d success compared to the about 150 res·ponses we receive for our· quarterly Recreation class surveys. And then compared to the biennial National Citizenc Survey which gets about 600 responses. We evaluate this•by age,groupings as·identified in our Community Engagement Plan. Our population of focus in this year and the coming year is on young families and their children. We are looking specifically.at the 45 years old and under data. However, as is typical with our surveyswe have done in.Park & Recreation, the majority of respondents are in !he 45-65+ age range, which is why we deemed it necessary to look at the trends by age group. There is an opportunity considering this survey'followed trends, for us to figure out how we might better improve the spread of ages across our surveys. The age break down on•this is we did .not-receive any responses under'age of 18. Which could b·e concifriiing but;iti:ould also be the fact that people under 18'are probably not reaching our surveys. Under 45 we BOARD OF PARK COMMISSIONERS REGULAR MEETING November 18,·2019 Page 3 of i3 received 38% of,the responses,and. over'45·,l,l/as 6?'r. oft_h!! res!)onses_. It-should. be noted that the 18i24 and the,25-34•range sh.o.w �imila.r ansl,l/_er�. ·The first questions was· "l;tow many times in'the;last,vear.,haye•y9_u visit.ed a City of Wichita·· park?" The most frequent visiti ng)ili'a's•done.in.the 1iH1s1;rarige,with·s-12+ e visits per year, Theh it drops'cif f affrthat, lh simila(gtaphs ','.OU Wifisee,,the:darker the barstlie worsethe rating. Lighter•colors,ccirfesporid fo liigneYratihg:S. Tlie next question "Which park is visited mostfr:equentJyr Th!!re'i? a common misunderstanding that people th!nk'Sedgwick C.o.u_nty Pa_r�;is yYiJhi11 o_ur jurisdiction. That was one of the most fr_equently mentioriecj parks i11 this, l'hat data didn't show good or bad responses leaning,one way particularly for•Sedgwkk•Eounty P.ark so it should not have much effect on:the rest of the:survey data. The other frequented parks include·College·Hill, OJ Watson, Riverside; Pawnee Prairie, Linwood and Edge·moor, Overall the ratings,of parks in Wichita were,cohsistent across the board in all ages. The lowest weighted average was,fo'r:the 25°34 group at 3.67 out of. 5.0 and the highest weighted average was thef18°24 a11,d s.e.cond highest was•65+ at 3.92. The next question was rating·1:he cleanliness ofth!! J)ark�. Th�re.was more variability in this one but lower averages overall within cle,mliness,which•is a common theme within this.survey. 25-34 was rated the lowest at 3.47 and the lilghest ratingwas 55- 64 at3.76. Rating the safety of parks, the-lowest.average 3.5'Was shared,betWeeh 65+,and the 18,24. Me_ani.lJg'.the your,igest,ai:icj the old_e�t gen!!ratio!l� clon't feel.safe.in parks, Only barely higher; the highest rating.at 3:65,shared, t>y 25,3'!•and 45°54,age groups. The·respo�ses on if they feelsafe in:parks, \'ihkh;ones d,o t_hey,noi'.feel safe:in, Riversideiis mentioneci'the mostJrgq1.1ently·as the nqt.feeHhg[safe'park. The .reasons: listed Were lack of,lig�ting and.ifrug;activity.. The.next couple questions,people rated mainten·ance ciUh'ectoffoWing parideatures. The first one is Playgrounds:with the lowest being•3,out ofS:Withthe:18-24 range and the higbest was3,8, signifjca_ntly ITlore,·wjth th_E! �5° 64 range, For Trails·!he lowest was:3.53 for the.,65+. Tr.:iils•are c_ornmo_nly one•oftb.e•rnostaimre_dated fea_ture among that;age group. The.highest was),!! w[th the 55�6fL ,Eor Sports Field2 the lowest rating came from the 35-44 age•grouprat 3;45 and 1:he'.highest was 4,0Jor .the 18-24, which we would anticipate as being one:,of the•.age,groups that most use the sports fields. Fo� Picnic �acilities,the low�st was'a'3;for.the 18;24 and this•highest was 3.51 for the·55.-64. The.next one is.Restrcioms. This'.one has the;Jowest ratings 0 by far. The lowest was a .1.5 in"the'.18-24·age rarfge aiid the'highest was;a3 ·in the,55- 64. Eor Parking'the lowest is·3.64 from the 65+ ag,e group ahd the highestWas4.0 with the 18�24 age group. Paikihg;miglit be less•of an issue,forthem. Overall maintenance.for all of these combined rated:the lowe·st:3Sfo 3.52 and•the highest is a 3.65. I When people rated their top fo_ur mostirni:>orti'ln_ . t- . ,pi'lrk features·the Jou - r r11ost listed were: walking paths and trails,.restrooms, pjcnic tabjes benches a_nd shelter.s, and playground equipment, Then people had the,optii:>n to list:an "i:>ther"and,ofthis the BOARD -� OF ·- PARK -- COMMISSIONERS - •- REGULAR MEETING N�ve�ber 1lC2oi9 Page 4 of 13  most commonly mentioned were pickle ball courts. One third of the responses for this "other" category were 65+ age group, which is a proper reflection of the pickleball users. The last question we had was "Which parks would be.better ifwe invested in ... " There were four options: leaving the parks how they currently are,-the worst rated at 2.6;:improving•and upgrading existing parks, the highest rated at 4,5; developing new parks and.amenities on undeveloped.sites, averaged 3; and then buying land for future park and open space use, again around 3. This data will inform our trend a·nalysis•for future park and open.space use and comparing_to national similar information. We can use this data in the clecision when it comes time to budgeting internally.and with CIP proposals. We can also utilize this information received:in our community engagement process to create a baseline. Houtman added this is il)lportant data'for us. It helps uswith our budgeting, gives us the documentation·aswell as confirmation of directions we are going. It is important for him to share the information with the City Manager and Budget Office as we start with CiP projects. It helps us benchmark with other.cities: It is tedious and exhausting)t is.very impactful if used the right way. We are.going to do this more often. When you are out advocating for parks, when·you have questions about how we do things, there is data to support some of our decisions. If you ever need that when talking with people in the community, people within your district, elected officials, we have:_data for you to use. 3C Outdoor Fitness Courts - Katie Dawes Houtman statecl.this is an opportunity that came to us. It is really addressing a specific topic we neeclto·start looking at more regarding health andwellness activities.�ithih the community; and, opportunities for people to workout using outdoor equipment That is,somethingwe always get questions· on and interest in aclding•more.ofthese fo our.system. We·have had some iri-the past that were made of,wood arid.have-fallen apart. We did some research and'a_lso talked with Mr. Ki.Jpperwho has,some'in Okla�oma City. We thought it is a.great opportunity to pursue. Th.ere are a lot ofhoopsto jump through and·we are going,through each one. There is no guarantee:it is going to happen but Katie is going to share what it is, what the:next steps are and what are some of the challenges•in the future'to put this ih place. Dawes stated these are outdoor- fitness courts. Houtman and Martinez had pursued a grant through the National Fitness (ampaign·that; if awarded, you-were given $30,000 per court, up to five courts, towards the construction and purchase of equipment. We were awarded that on October 28, 2019. We have been working with Trent and Jessica, who are leading the campaign. They have sent us the information. An overview video was played for the group. The National Fitness Campaign was started in 1979 and the video shows the revamped 21st Century version (2012) of the outdoor fitness courts. The courts are currently in the US, Canada and Australia. The primary backer is Wells Fargo. During the initial launch they raised over $200 mfllion to help fund the campaign. We are BOARD OF PARK COMMISSIONERS REGUlAR MEETING November 18, 20�9 Page S of 13 fortunate enoughcto ha11e.received·partof that' funcling the'helpwith our construction. The campaign from the National:Eitness Campaign isthey·give you themoneyto help build.yoi.Jrcourts;.then they corrie in and:set'up•the,app•foryou. 'There is\i full:app • - Q � • • where'you can downioadtufoi:iais of how'to use-the,equipmeiit, differehfliiorko�ts. We can,also have accessto:the backend·cif the,app,sowe,can create our own fitries·s rout[nes,.schedule.clas_se_s1and p�CJple-can, ,RSVP to;pr,ogr.ims through tile app: lt;is completely free to usto use as;a partnenvith the)NFC:: lbs free·for pa,'ticipilnt�·to download, there is,no·charge. You do_n't:haveJo hav_e anything with,you,clf is:all body weight. The:only thingyou:may,rieed is'ifYou are:unfamiiiar with the equfpmenf'is to download the,app,to teill,you:h'owto use,something.. They,also will come.,o,nshe and ·frain "a'mbassad'ors". Once tlie.equipnient·is installed tfiey come in and'ifo.ce·rtified o training, it-.could.be f rinstructors that,we,ci.Jrreritly have atoui:'fec'.facilities;.or we could i:>artner with other orgarliz_ations to lease:or rent out'for the,day,the court to teach classes. There are rT1LJltiple opportu11itjes to partner with otll�r orga11izatio11s in towri: The fitness courtswill also come,and,'he_lp you do:a:launch arid press, They have all.sorts ofinforn,ation.thatwe,can use-for media;·.Facebook campaigns to get theword out tolaunch·these courts. The app also includes fitness challenges•where you can challenge your friends, There are 75 cities and colleges'that have fitness i::cii.Jrts. By the,ehd-of2020-they are hoping.to have them in over 400 communities. We would b,ethe first city in Kansas to have the courts and be part of the NFC ca111paign,an_d SOJTI!!Jhing'to be,proud of. The court' is:built.into seven differentsections: The_,court,is 32'. x 32'. builtwith 2' x·2' tiles of softsportturf, It is-a.relatively small ar.ea,but you·can get up to,,28 people:at,a timedoing,�ork:outs. ltwouid:be a prime;5pot to have a fitness class. You could have a 30 minute to-hour long circ'uit.trairiingdass: It is'm'ade for ali,dimates with stainless.steel and. the .cables are strong. Everything has bee·n. assured it tah be left up for the winter. A breakdown showing,the differenttypes ofequ_ip111ent was displaye�. We worked with f)ll;C,.to figure out which,sites,.wethink would be.a gC>od area for these courts. NFC initiallygave us.sites they wanted and a 'lot were!':on target with where we would think.they need to be placed. During Phase 1 we are)ooi<ing at doing the Highway at the:Kellogg Overpass, the Highway at 1-135 at McAdanis'.Park, the.Keeper of the,.Plains; Dr. Glen Dey Park and Herman Hil Park. Tnese are opportunities that, other than Keeper ofthe Plains,.are areas.thanriay not have access to it. Ph.ase 2, if all goeswell witb Ph_ase 1, we �_ou_ld �e looking at doing Planeviewpark, L[nwoC>d, Ga,rvey, Sunset,and Central Riversidepark, An outline,of the;steps that ha.Ve been-taken .was shared. ,Wellness·is a priority for ever:yone. in a·community, so we made that determinat_ion 'byfilling ou(the grant, We.have:selected what.sites where 1 we would like to see the courts:. We are'.at the BOARD OF PARK.CiJMMISSIONERS'REGU�R M�fTING November 18, 2019 Page 6 of 13  program funding stage. 1/1/e already have the $30,000 for each court. Wewould also lik_e to seek•SPARK partnerships with the com·munity going-out for sponsorships with Wesley or Via Christi, anybody who may want their name on the backsplash. That would be something we would have to discuss the benefits. The hope is to put it in the,CIP for next year t6'h6pefully1begin construction; if.appro\ied, by spring of 2021. A br�a_kdown of total �ost.v,,as shared. To�al fu_nding per court w9uld be about $125,000 p_lus:Jo11rt,instalL Coyrt i11s!alLcould -· - - - - -- - • be·about $25,000 • --· . - if done in-house. With·the,$30,0QO that leaves us with $9_5,000 plus installation fee to come up with per court. We thirik,we:can come up with a portion for sponsorships and.getting other busines-ses involvediand hop-ing not to have to'put.that.entire amount in the CIP. Hillnian,stated Wal Mart, Cpx Cable and YMCA are all'nationally located. Are the 0 local versions·ofthose:groups i!WaJe,ofthis process?. Da_wes,responded IIIFC will workwiJh us on the,national'level to·help try to recruit",some of those-sponsors. That is·somethingwewould.c_heck info as we go out:for sp_onsorships. Houtman added instead'of.duplicatin_g:our efforts they concentrate,on·the national level and we will focus on local level sponsors. Dawes stated we are excited and think they would.be a_greataddition to the ·community, 4 C_onti11uation of PrjorJlusiness 'There was no prior-business discussed. 5 Recreation•Update,(Reggie.bavidson) Ramsey stepped'out•of.rileeting. Davidson'pfdvideci.arl' overview of the pfogramfand ser:vices that took place during October at s·everal of ouf'fec centers iri the c:6mmuriity. Edgemoor �ecreation·C:enter had their Ha_lloween in t�epa_rkevent.in partnership with W�sley Children's Hospital. They 1,200 participants. Wesley is a great partner with this event, providing candy, teddy bears, bicycle helmets'and much more. We are.the host.locat.ion anifdo. not incur any cost. There are'also a variety of other sponsors that tome· out to'help and sponsor some of the acthii1:ies, funding and volunteer sup porno mal<e.sure they·event was·a success. With 1,200 kids and 3 or 4 staff, and the rec center.pulling in seasonal staff'as Well, itiequifes quite a bit of support from the community. Evergreen Recreation Center had the_ir event on site with over 260 people participating, We hadsupport from State Representative Ponka-We Victors who provided some costumes and other items for the kids. There were participants from Andover . and Goddard as well as Wichita. There is a mural that was done earlier in -,. ·- • " - - ,. the year·on one'.siae of the butlding and there'is'an existing one that·had been.there ' for quite some time. The artist•who originally.did that,came back arid redid the mural on the outside•as weTI as.one on the inside, at no cost. ltds a big improvement for the commu-nity'and builds ffp a lot of:comniu-riitypricie ancLvibrancy. BOARD OF PARK COMMISSIONERS REGULAR MEETING November 18; 2019 Page 7 Of 13 o·ne of the things we try to do·_is to niak_e sure we,are a good partner with.olJr other departments within the City, thefire Departmentwas ·looking for locations•in the community to do training with.their stat( We:designated three:ofour- rec center sites for trainin1f EvergteerFahd a couple other centers were'ilsei:t. Orchard Recreation Center-had.their"holiday fall festival. We have a good.working relat_ionship with Gooc!wi)JJnclu_stries, We dg � lot ofadaptjve programming- with Miracle Field on site. They came ori site ancl cl[cl their HaHow_eeri eyerit. They had several other events-on•site as1welL When you.add up all the eve_nts, they had almos 1,000 people from this-community that useihhe facility. There were•87 firefighters on site.for their training as well. Lynette Wooaard.Rec:reation Center held the che·erfea"dihg showcase. fa·sryear in pa.rtriership·yvith one of the local'juilioi<fciotball leagu·es .. They:dia it again this year anq increased th�ir n\j111_bers from 3�9 to,4_Sl;t_his year, )t raised $,342 thatthey doriated back i:oJhe Center to JJay for programrriir)g for young people iri th.at 1 communityi:hatwant1:o partidpate;in;some ofthe dasses,offered there: We look forward to growing and expanalngthai: program i:o;other groups;and partners in the community. Woodard is a.locatiori ttiat is aiways doing:some·creative and riew programming. One t_hat was implemented this,year was a Ninja Warrior Fitness Class. ltwas ' . . - . i_mp[errient_ed ilrid h.iq ?0 tgt_ -s - . participating. We.haffto acld,an,additional class • - because we had over 20 people ori the WiJii:list, A NightWlth Santa is.coming up on D.ec_ember 5 at Century IL lt'is a free event for' 'commuhlty'ari'd encotira.ge'youto come·outan"dpartidpate. Ta bing.asked al:iout marketing and p·rornotions. There are.such.great-events,. tots doing_ Ninja warriors, are we.getting good photos'to.dotiimeht'whatwe are doing ;,i_nd;shovyc;,i�i_rigth_at? Who-se§!S t_hese.things? DiJvld!io.n re�pgndecltha.t·is one of the thingsjh�tKatie Q<!"l(es, AssistantR�creat:iQn Superyisq_r, '-!'(ho h.is,a ba.ckgr_olJnd in marketing-and pro,motion, is;y;_orking '!Yi!h JessicaJones. Jlley are pushing a lo_t.more .to social media thro\Jgh Facebook; lnsi:agram;.Ti.vitter aswell as TikTok. We:are also WC>rkin� wfth J:opJJ IVledia. Hillman asked how the Watson Haunted'island'went. Davldson:responded 600 people came outcfofthe op·ening night. Ramsey returned to ineetin·g 1/1/e are,JJartnerir:,g,V11itll Ggod,vvilJ to,.u_se som_e.,of tlleir displ_i!ys to br,ing 1 some of those light·clispl.iys t! ) W,atson, Hq,u'tman;as_ked D.iyjds_o_n fq_r riex.! _rnorith !Q get;a_ whole year'.�,worth,C>f J)row.am_s a_n�,aft�ndanc�,and ifhe has �ny, p_ast:dafa to see ifthe�e are increasing 1:r�r1ds. BOARD"OF,.PARK·coMMISSiONERS'REGULAR_MEETING - - - - • NOvE!m'b e'r f�, 2C)ig Pa"ge � of �3 6 Golf Update (Troy Hendricks) Hendricks stated for the past couple months we have talked about factoring out all of Clapp's rounds, revenue and expenses to give us an idea of what a four course system would look like. We are up in rounds with 117,201 at the end of October, compared to whatit-would have been las_t year in 2018 of 113,926. Revenue is down by about. 9% . Netihcome is down, but we have ha·d a significant amount of unexpected expenditures,this year, close to about $100,000. We are up in food and beverage· purchases because sales a·re up. We had about $36,000 on the Auburn Hills mainline repair and pump house repairs. We spent $12,000 on the Sim clubhouse • doors and an air con_ditioning unit. The doors were the original doors and we needed to get those replaced so we could secure the building properly. We did some expansion·.of the cart barn at:MacDonald Golf Course. We also had the survey for First Tee.thattotaled about $17,000. Then we had the pump house go down at Mac and spent about $18;000 on that. when you .look anhe expenditures being up a little bit, this is where a significant amount of that is coming from. When you look at the revenue side you need to take into consideration that we have been.paying, this yea_r,,for data, motor pool, fuel cost, admin fees and public safety fund which totals about-$434,631. A year ago at this time we were not paying those expenses. Looking at month comparisons we had a good October at 9,500 rounds compared to 8,300 last year. That cah be attributed to better weather, we.didn't have the rain days we had last year. When we look at season passes compared to the new membership, currently we have sold 424 of the·new memberships year to date.since August. We've sold 64 adult, 36 couples, 17 junior, 38 young adult and 269 senior passes. Everything is going well with the ACH payment. We·had one person in November that closed their checking account and didn't bother to fill out the form-that said they wanted to cancel their membership. If they do that in their first year:they pay a $300 fee. They are not returning phone calls or answering emails so we have turned that over to our Law Department for collection. Season pass ro.unds in 2018 for October totaled 3,009 rounds; for 2019 with the season passes was:1,586. With the new membership program we had'2,106 rounds played.so we had a total of 3,691.rounds.between them; which is a 20% increase over last year for October. Last Friday we finished at LW Clapp with maintenance staff, which was their last day to work. We still have some things to complete, the other superintendents will come over and finish up. Some of it is getting tools and shop stuff out-of the maintenance shop. They pulled all the sprinkler heads and they have been reallocated to other golf courses for repairs and for the new Zoysia nursery irrigation system. This·is a great way to utilize and repurpose the stuff from Clapp. We are"in the process of doing our winter rotation schedule. We worked with the City Communication.team, and utilized Facebook, website, email blasts;signage at the golf courses. We thought that would be sufficient but when the first week came BOARD OF PARK'. COMMISSIONERS REGULAR MEmNG November 18, 2019 Page 9 of 13 'arouni:I f9r Aµ6urn Hillsto:6e closed w�:g§t quite a piUifbilcRlash from the. c\l.m.rpuriify. 'We;did,a_n em.ail pJ<1s!agajn ilJ1.9Ji!;Rfl!� s,re.lE!a.�e thrCJugh t�e rnedia people, \Jl/e also}have.fiton gur web_site,asthfdirs): sliderih.ahs;omesiup: ,Also' inthe e.acketls the,cciUrse upclatesJrom·th·e:golf professlonals,and •superintendents. F.ahnesfo"ck-iisl<ei:I ori'.theAu6iifri Hills report:it , says frlow;,spikefahd1/or ·- roll!greehs_, is ' : • spike.essentially theiaerificatiofr process? Hendricks. fesponded1yes. Eah nestock C • - - • -.- -. ' ' - • ' •• � asl<e.d ;ti ericl_ricks to ,ta It a �9ut,wh.Y•we1..a�e rotilti �g.:th.e, s�_h_eg!,ile ,.tb.e • WAY .weiaJg, - ' - • • • - . Houtman:re�ponded'iri;,general ,\f\le,loq�eg!a_t ways 1to· have:.the least ir11pad1or:iio_ur ,golfers aswell;as our: staff.. the'furloughs,?re helpinJus:bala_nc_ej:he,budgetc Whatis .r'equired is'that:everyoh'ei,in:the �olf Enterpdse:sectidn:will'be furloughed'for one mbnth. 'fd reduce·ttie•impact,on tt\e,emplo'yees as'welf·as,theifretirement consiaeration, making sure,,they..have a pay, l:l'fe-ck,eVefy pay period. When they,are on furlolighsthey1only getone•v,1eek'.s',worth•of pay instead,of.tWo,Weeks ofno paV; t_tiif is ,w.liy WE! spJeagAacr,oss.folJ.rcm_orJhs,:, W.e 1Nilnt,to 1 recl)J_ce•!he.'imp1l<;.t 9n ·everyor1e0 , ,Vye spent,_;i lot oftim,e lqql<ing,.if t!)is/FQ_clii:igw_ays 9.(h.9wwe c_1111!ha.ve. ·the:leasJ;tmpa,ct;we can't p_redicf ihe.;-weaJber. Th�sfisihe'forn,ula w_e ca_111e,\JPll{lth that'wHl,w9rk the\best. '\iv}will looR;attliis,afthe end cif,the,f6_\.1r months:anc(see· whatwouli:IWork best'so nextyeadfwe need'to do,this'we,can:make·some ·adjustrnents. It isieasy to'be Mcinday morning quarter6a·- ck1and 16ok batk atttiis and r· -- -- - . . -- - _;- - - - . - --- - - ,saVwe sliould.i:lo,something,diffefent: Uhless1Welmove fofWai'i:Hana engage it;.th-en ➔• •• -, , , -- ._ - ➔- --- - - - ◄ later on review it'ahd make improvements, 'Tli'ete was a lotcohliought'put,intb'this. t1endrii:ks,a,dde_d by rJ_oi_rig:it,.oyl!r a. four rno11th;peri9il; 1 vye.'talked _origil}.illjy�l>ou! dg_ing :j u_�t!J!l.n u,a r,y·a 11_0 ;I;¢bry ary/clgs_irig;two,: COJJr:ses, at i:i)yte, [gr '!'!'!O'w_e_eJs1ea_ch r11on}h. In cJ_oingJha.t,"'!e,wqulcl,on_ly bay!! tw_<:>!cou_rs.es!a11ail_abJe;'wi�h a. ljr11iteg ,amount of tee times available, �y·spreading � 911er fou� monthswe;increase·tee\tlme ,avallability,,by 50%, with.less'lmpact'on 6ur'custom'ers. With our �taff,,weJiave'seven, -of'our ig fuli'.tlme staffwitfiln !zvears,of.retTrement. 'fh-e,waytf\e,retfrement system 'Works, ihi-\is,bec6mes1 Sometliin/i:we do:�IT,tfietim·e:it wiff aff�ctlthem'. l't\e:iiig,thin"if, is if..th�y are out of pay statusicih�e pay period it:Will,impacHheir pension ih ,tli� eni:I. We i:lid notwant•to aff�ct thdse,pe9ple in'(h�t:,respectfothe w9rk force for 25°39 1 years, 'fha,tds not,;fairto,tb.eri:L, F,a_h 11E!sto�k st:ateil'it)s ·nii:e Jp:see,sor11�:ihcr,l!i'IS_esjih 1yearto:ct11fe rc_,llrids, Wr?v_e•.got l:Vl(O'orthree consecLltiye.Saturdays(tbi'!l:,liai/_e_,!:>.!!en nice_o 8'e,rid�icks:respond!!_cfthe. first;wee�end1 �Llburn Hiils\wa.s cl�seclwedookgd at that:11umbers_/<1nd.even'with .Au°b1Jrn,i-tiils'.tlosed our, ro.unds:were great;ei'rthan they wer.e a ,year:ago'ilvith five, I co·urses;open. Holltm'an aodecf:\iv.eistlIT'h'ad 'spaCe,at,MaCDdnaid. We 'are tr.ying to· push aihli'e,plafinto a smaffer:.o1mount;of;:goih:oiii'ses. we met,with Fifstff�e,and 'finaliied1 the,confoict,Jwe,neea one,m~oreJ�igiiattffe:,, We a'i:e ekpecting1the,driving range:to tie available in the,spring, pro6ab1V end:ofApril. Henclricl<s added hopefully. the'.fih;t 9fM9ywe•.get the1driving,range19pen: Theylhopeto,�t11rt,cor\struction1ofthf ,p11rk)ngl9t a_fter the<fir�t.of t�� ye�.r" 'B1Jjl�iQg;�o_11strll.<1i9n:.s.bo�Jdis(i1r,J::lafer i_b;,the ;spJiQg, HQJ tm�ri .s_tated;jftb.e:b;:is_e_b�II staiJ,li,,m is,goingt9 pe av_ajJa.!:>le• a'htbe 1 • beginning;o(�pril,,so 1will :our dfiying 1 range, 7 Wicliit_a Parks F_oundation Update (Troy Houtman) Houtman stated there isn't anything new. He is meeting next with the baseball folks regarding Fourth of July. 'v\le keep.talkin·g about coming up with some,kind of criteria for the plate dollars. We are close to 1,500 plates sold. Rams_ey stated he·asked'the question last month, theway he understood it, the Park Board is·supposedto have a representative on the Parks Foundation, and do we. Houtman responded it is not required, not in their in bylaws for a Park Board member to•be on their board. ,We have done it in the past. It is a great-way to share information and leverage each other. If anyone interested and wants to-approach the Foundation they would be interested in talking about it. 8 OJ Watson Park Committee Update (Troy Houtman) Houtman stated we will have full on presentation next month with everything done thro,ughout the year. December is a big month. The big thing•now is the four season shelter we have been working on. We have an architect and now trying to find all the final construction documents for it. ·It has come back from document review and it does require sprinklers. That is a big hit to the budget. We are going to have to value engineer certain parts of the building. We hope to have final documents in next two months. Hopefully we can take it.out for bid for construction later this spring. Aquatics Master Plan·update (Troy Houtman) Houtman stated last Friday we got bids back for the pools, This-Friday we will be getting bids for the splash pads. The pools came in $1M overthe budgeted estimate. Vye are going towait until this Friday and see whatthe splash pad bids give us. A big part ofit is the push to get everything done by next summer. If that•is the case we ·might go back and rebid these. We only got one bidder back. We will.take a better look and maybe go out to rebid and see if we get a better prices for that. If not, we will have to.value.engineer or take some parts out of itto be under budget. This is only Phase 1. We need to make sure we have enough mohey left over for Phase 2. Once we get a better look on Friday to see whatthe bjds are for the splash pads. It could be,those are,und_er budget and that helps us balance. It could be the other direction where we are over budget and need to go back out and review it. He thinks the biggest reason the bids came up high and we only got one bidder is because of the push to get everything done by Memorial Day. cine.thingwe can do·is push that and•say we.operate with half the pools'and curr�nt splash pads for next'summer, , knowing ,that we will have things that are a lot.better. We will take a better evaluation after Friday and have a,better idea of where we stand. Wright asked when•we,started dealing-with pools. Houtman responded it was 2012 whe_n this department was working on an improvement plan for aquatics. Wright,stated there.is some criticism that we have not started McAd_ams yet. You probably explained that, right now we are in the bid process. So, it could be another month or two before physical work starts? Houtman responded most definitely. We are just getting the bids back now. From that we have to make sure it meets ali of our needs. Then we have.to award the bid, get a contract, andtake·the contract to Council. There are at least 4-5 hoops to jump through before we give a 'pro·ce·ed to BOARD OF PARK COMMISSIONERS REGULAR MEETING NOVember 18, 2019 - - Page 11 otii  con-struct'. Wright asked if We ever said Work Would ·start in November: Houtman responded there was•an-interest_ in making that happen, no Ofie ever promised that is what.w_as going to happen. Th_e flrstinterestyvas to get thir1gs,working an_d moving dirt in.June. We have been hampered with design;-art:elements and t_he art requirements for this project, That.has really•slowed us down, Deatherage'asked if the RFP for the pools still listed on the C]ty website. Fahnestock responded he believes Phase 1B,is. Houtman added Phase lNWas the pools·; Phase 1B was the splash pads. Since the splash pad bids are-due on Fridafthisiiiieek'it is still•on t_he website. Deatherage asked aboutthe pool one, Houtman:resporided 110. When we go to Phase 2, probably-spring, those,twowill go b_ack up again, Phase 2A and B .. 10 President's Update (Eddie Fahnestock) Fahnestock had not update. 11 Director's Update (Troy Houtman) Houtman stated the College Hill Neighborhood Association did- sor'nefundraising and come close-to collecting enough dollars to redo.the basketball.court. We•metther'n and interilalstaff to hopefully this.spring make that happen. Since it is·a donation and wil be less t_han $15;000 it does not need to be taken to Council. We will redo their basketball court and they did the fundraising for it. The 150th celebration is coming up next year. Park•Recreation Departmentls going.to be doing some things. One ofthe big things is trying to break the.Guinness Book • World Record for chalk art.distance. Right now Greeley, Coforado has the record at ' 3.5 miles. We.are going to do 4 miles of chalkCarf and the theme is·going to be.the 150th Anniversary of Wichita. We already have a $5,000 donation for the1chall<: We figLJrecl we a,re going to need cJose to 2,000,volunteers and,abo_ut 60,000 pjeces:of chalk, We are goingto_do it.around City Hall usingtlie. parking,lot, and snake lotfhe distance through the parking lot;and up the parking garage,and ar_ound the building. We have•already contacted Guinness. We-expect.to have-something batk from tliem afterChristr'nas: ·we will work'with the media,,probabiy'KAKE'.to kic:klt off. It Wli(b·e, on July 18, Saturday, the,actuai ailniversa�Y date is ,uesday, 01:her-things.we'are doing leading up to,that; right!after'Riverfest.'up to,the items.iii July,.at Naftzger Park '. We will be doing,things. Hou!man:gaye_af)•upclate,on the;shooting,that,happ_ened,.at flllc/1,dams_. It wasn't a rarid_om shooting at.the par�•, Firstreports said'.it \/\las liiclsw_alking_home fro_m pla,ying basketball; thatwas,not,the case, l(was two rival gangs that had planned to,:meet there and'fistJight over.arstolen gun,, Unfortunately'it•got fud:her than-that, They confiscate(fourguns that day from .the scene, 'He,has been'talkingto· Ghief'about what;can do to keep the,guns,outofkids''hands. There1are acthiities we can do working with the,Police:Departm·ent. He,stilLfeels'our'parks:are vety-safe. This situation was:pfedetermined and could happen anywhere. lt!star:ted.outside the patk,a'nd moved into thetpark. Night With Santa, hope you,can•all.c6me. BOARD OF �PARK - - COMMISSIONERS REGULAR MEfTING • "' ~ NO�em be�:'i8?'2019 Page 12 of 13  He is going to push hard if you can come up with a date for the special meeting to talk about the Riverfront Legacy Master Plan. Fahnestock stated we should do it now since we have a majority present. Houtman stated next week would be good. Fahnestock stated that is Thanksgiving. Ramsey stated that is not.good for him. Fahnestock asked about the week of December 2, does that work for everyone. Deatherage stated she is out of town that week. Is next week completely out of the question if we did Monday? Ramsey stated he is booked the entire week. Garding will Doodle poll invite. Tabing asked why can't we do this at next month's regular meeting. Houtman responded they want to get some feedback to you quickly because things are moving faster than our next meeting. Worst case scenario we will do it atour next meeting. Deatherage .ask'if we have talked with WAVE any more a.bout Naftzger Park stuff. Houtman responded we are right now negotiating the contract. We have two drafts. Hopefully we will have a final draft in the next two weeks or so. Adjourn There being no further. business, the meeting was adjourned atapproximately 4:24 p.m. The next regularly scheduled meeting,,will be held on Monday, December.9, 2019. Eddie Fahnestock, President BOARD OF PARK COMMISSIONERS REGULAR MEETING November �8. 2019 Page 13 of 13