Board of Park Commissioners

Board of Park Commissioners w-- A Regular Meeting Minutes Monday, July 13, 2020 CITY Of 3:00-5:00 P.M. WICHITA https://youtu. be/Og KSgOyDxfs Members Present: Eddie Fahnestock, Tori Deatherage, Ty Tabing, Alejo Cabral, Dale Goter, Troy Palmer, Hoyt Hillman (3:18) City Staff: Troy Houtman (Director, Park & Recreation), Elizabeth Har1enske (Assistant City Attorney), Penny Garding (Clerk), Reggie Davidson, Troy Hendricks, Gentry Thiesen, Emma LI-Wormington, David McGuire, Elizabeth Goltry Mm DesgfRl!9o CaHto Order Eddie Fahnestock, President, called the meeting to order at approximately 3:00 p.m. Announcements - None Public Comments Troy Palmer stated he had been contacted by Andy Cramb of the Kansas Singletrack Society requesting to be added to the agenda for the next meeting to discuss the canoe launch. It was agreed that KSS would be placed on the August agenda. It was noted the August meeting will be held virtually. 1 Approve Minutes Recommended Action: Approve, sign and file minutes of the June 8, 2020, Board of Park Commissioners Regular Meeting. Motion by Fahnestock, second by Palmer, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the June 8, 2020, Board of Park Commissioners Regular Meeting (6- 0). 2 Bee Habitat - Gentry Thiesen Thiesen stated the agreement is an effort between the City and Barkman Honey, a private business, to promote the importance of pollinators, bees in particular, to the public. The agreement is to place bee hives in certain park locations in exchange for in-kind services provided by Barkman Honey. They are doing this through Beesponsible, an effort to connect the local community to engage in beesponsible actions. We will start with placing one at Clapp and see where this agreement goes. The City is going to provide access to these locations to allow Barkman Honey to monitor the hive health and other related activities like programming classes, etc. The City will provide specific locations determining what is best for them to access and keeping it free from public and staff activity. Barkman will be responsible for the ongoing maintenance as well as ownership of the hives. Elizabeth Harlenske, Law Department, believes recreational use immunity will in place if anyone is injured or stung. We don't have the agreement written up yet, we are working on it now with the Law Department. We are asking for support of the philosophy from the Park Board. Houtman stated one of our core efforts is to have positive environmental impacts, educating about our environment. These are some of the foundations for doing some of that work. We expect it to go larger as we continue forward. BOARD OF PARK COMMISSIONERS REGUlAlt MEETING Jul,y13,2020 Page 1 of 14  Mcitiori byiFahnestocR, seccii\d,li'('Clti'atherage;;1TlWAS UNANIMOUSLYVOTED:to supportthe phiiosophy of the'agreement., (6:01, 3 pli_rk'.11\ Recr�it!9n B11dgl!f ! '!�vi!!w ,-: Eliz<!beth1Goltry. Fahnesfock•stated:it,wafrequested we:take,another,16ok atthe,P1iik &,Recreation.Budget. and iet staff,give u� anothe;·bre�k<lbwn, 'We 11.Ff111tfiendi�cu�s,as]a'l30,!rd,, }li?.��e(I). Gol\r;y, �u�ge} CJffi�er; is,prnv[d[r.ig.�n19vervi!!W. of th.e �_ugg�J 9ev1;lopment,thus far. The pi'oposedibudget.will:be presented to,couiicil nexfTuefdlfy;. Jhis:will'providetaii f over\iiew,cif,sbrr\e,ofth�· onciame�fals,tHey are workingwith, fiie,Gity _t:founcHhadJwo. retre�.ts) n Apri]'a od i3., tl)Jrd.. iri Mav,:t�isi)S:; 'qjst�lati_o,n:pt(ti<!f' inform�![C!O • �nd. · a I)' ovgrv[ew, 0 •ecpnomic conditions and how,they,impactour'local1gove'fri herit'budget, SheTwill review'the r liOdget:prcicess anti share somelof,tfie1resuits'from.tli�:soda�Me�ia J�wn'. Hafi;;the'impact. on,r:eyer111.e aQ;tsome ofthe opjion�\�.at hJlv.e;be!!Jl COJ]Side�ed. tg,.ba.)�l)c.e.t_he,G-t11.er.a.J/urd, In April 'they•lookeg,at.what,the,revenue impac'ts:ofthe stay;at:t\cime,oidera,andltlie global eco·nomic'impact on, Our regiohal!ecofforr\y. !Ori Mayi2E?,,ninetfac:tfor'ls toibaian~ce't e; h general fim� were,present,!'!�:to'.G,i,ty Gouo�it :s.o_l!le Qfeihos�'op,t[o_nS;\ll!?!e'"tes'�;,SOllle,weJ�.. ,,;i:i o"'a.nd som�'wgre,,a ''l�if; !alk'.(o:peoplel'. Th9se ideas were.fakeri,ioiDAB presentations;, used:in,the' onIi fie oudget simulato1\that.ran in' J(rn·erand ais0;thelSociaL Media ..Town ,Hafi. The budget·11,1Hlbe prese11ted:on·1uesday;,which1ls.wh�n... ttie111_1axlm411_1taxes·to be;le\iied a��! sei,fofJi\ewe_a!, 'Tb_ a1:opens !h� P!J.bllf:IJe�d,og PfQfes.s fi:•rj_he,t,udgeij Th�,second'p�tilit:, •.hearirig,will'.be August 4'. August 11"is,the final{fublk,hearingarid[the,aaoptii:iiYof,the builget iri'accot�ance witK:state,statute, Theji5uc:tget;simuiator'�t�r:tea\witti ., an in .tja'lance:�udget;. - :$Lk7'MJvtol!tQf b�[�n.c.e, 'P,�rtii:ipj/,11,ts:co!JJ� �,!!�p1servic:,es the �,1,rn�•Qr rt\(�ce t�.e.lll in,order ••'· .,...., . - - • ' - • - ,--- .. ' ':r. 'fo,'balance. The Social Meilia Town Hall fool< siiitcipics,ffofo,tliellist a'nd)ireseiitea;tti'e·m:ils eitt\'er/cir:conce'ptsl The dfrre'nt;:i!ccihomy'is1i'J':Ufi¢har:ted'.waters, \we',�now we:areifo an :ecomJ'!lif,dq11,1�'turn;,cifficially'.ttieilJs}r.�c�ssiqn..w.,.a.�i ��!ecl aisfa!'tJhgtn. fe.�rua_ry'2,0}Q: w�, 'just,don'Hnow.the•severity,and:theii:luraiion. ,lts'inipac:t.oh"-tlie;global demaria for'aiftravel will, obviously h·ave·a; la ge ,on i m iJact1onro·ur.:regi6ria 1,.e�orici my., On' the exjJenditli re;sicie, Jhe f 'impa.ct.to:,us'is som¢tirnes fayori�ie;1bu't1lf!� IQt of�ase,tii)s:hot fiv.or.abl�, T,he ROt,eot!�I fp� f��'eraE,s�ppor;t,aJ;tliJs ppiflt is!l�n�lear. W� nave, been in,the,process of1applying,fcir:grar\t. ". tuncling fr6m,sei:lgwick county siricef'we.•ba rely missed, the, cut,oif:tor tiei ng a'dl rec:t: r,ecipient: We have,not:received:an aWard 1 yet,, Some otblir federal programs have,receivei(awards; ,; ;,����,;�a ;� � · ; a _. ;t . •• • • • .. • •• • • • • - •••••••• ;bufour t�liipg)4nd�;h ·;;e o y a a s y Goltry provided, an:ov.e'fview, of,how:_tiie1General'.Fc�iid)e,venue,w.or�s. ()�r Jug�st �o�rce .9f reven.U:e;�pr,or>�r,W ta� We,,e,xpe,ct tbEJ !o,l)e �•s.t_ro.11g·pe,rform�rihi.s y,ear,anef1next,;barfing, ,a riy ara matii: ,i ricrease in ,deli nquitndes .. our:seci:ind: largest revenue 'so u�ce,is' francti ise tees: We.are,expecting:some w,eafoess the(e'., 111�iio11wide there;areidiffe(en,tgridsJn dff:/e,r.ent •par;is:cif-th�'CO!J.citw,�ncl t,he!e,h�_v.e'��el),some,g,e£Ji11_es:ii:i e,nergy;con�um�!iCJn in essential• ·grid,difririg,the,stay,at:noiiie,time: sales tlfx,h'as•onlyfa·two fiioi\th1lag,betw.eeh,whensales ' . h�ppen1 anci ,when,,�e feQaiive•,the,saih•·tax, 1/ve!afe}expec{ibg'a dramit]ccl�£reaJe;tbfa·.y�ar. ril1oto,r.f,t1,el;taJ< [S'P<!ic/.'to,g.i,llgnSJC,On.s�med,1us1,rnlly.1when·the· priceiis as lowiasiit'is, it goes up 1 beca'ffse ·people's'd riving behaviof; is,in·creased <d filii�g. But;, fbfJa, pefiba ,O(time1 JieQ pie �aci, nov,iliere,,_to;go� ,Motor, ye1ii�ie, 1 �al(is:.<1nQ.t�,er one,lQJo�r, y_ery;ecorio.mtcally SJ?llJi!iyel[l!Jenue •s,ources,. Given the,uncertainty it'woulaimake,senseifor people:not,fo;go,out;and'.pur'chase,a: h�i,ria'r, ,Otffer:soU;c:eiothiver\ue af fineFarid penalties�. lt,wii,s,unprgce·ciented that o Municipai Court V11as:�iCJsed.f9�,\he,amounr9 tim,e if was.. l\!1!1 !2 haye.rec,r��t.i.<:'.111.c,e_l)!ers, ( ,Centu� 11,and'.s,o forth;closed'impac'ts:ren'faliihcome.ai\d:,feesfor,services. BOARD OF,PARK COMMISSIONERS'REGULAR MEETING 'flllY\3:•:2020 'Page l'�f.14 Optionsto balance the General Fund, the initial loss projection was $17 MM, by the time we launched the,simulator we were down to about$5 MM. We will be presenti�g a balanced budget for 2020-21' Department staff developed options, to align the General Fund revenues arid expenditures. As a point of comparison, normally a budget grows over time, but we are expectingthe,adopted to be,close to where the actual expense was last year. You have to keep in mind that there are things that continue to grow. we·have to cut in order to get to that. In the timeweworked'through thiswe were guided'by our mission and goals as well as valtie·s." ln'2016 we started a zero0based budgeting effort. In 2018 every,department ranked their, services and:then designated:some of them as beingf'.untouchable!' That exercise guicled this process. In the Police Department, Animal Control FieldService is considered untouchable because that is something that the City of Wichita is the only agency that does that, but-the Animal Shelter is riot because there are other comrt1unity service providers that do that. In the Park Department,.grounds maintenance is considered·untouchable because that is intrinsie,to a park department. It would be hard to find a park department that does notmaintain parks: There are other ancillary park activities f_hat'are _not designated that way because you could find a park department that doesn't do those services. Unfortunately we had to dig in and look at that for this budget. On that list of 90 things,we broke them into four groups. The Tier,ls were not too hard, and a_s we got farther inwe started talking about serious and significant service reductions, for example,,the,Park Department ideas ended up on this list, such as discontinuing planting trees during this time and using those crews to remove trees and,also reducing mowing cycles. In 2020 we get a.lot of savings, the Tier 0 is the easier savings. When you get to 2022 you really have to st�rt looking at the difficult decisions: A lot of.those are related to wages. AMhis:poinLwe don't have any wage reductions modeled into the budget, _but we are in a hiring freeze now: In 2022, to close that gap, one ofthe, thingsathat would have to be discussed is how io d_ealwith wage increases. Some of the things',talked about on:May,26 include code enforcement, tall grass and weeds vs. housing, tree,planti_ng; tree·removals, library materials and street expansion vs street maintenance. Early.oncin,the process the CIP committee got together and looked at project deferrals. That helps the General Fund by shifting mill levy from t_he Debt Service Fund back to the _General Fund. In the CIP there will be a lot of projects'that are deferred that are more expansion related:projectsthatdon't have any leverage and.have not been initiated yet. Houtman stated we initiated a lot of the capital projects for this year {2020} at the beginning of the year. Wewere· able to.continue some of those j:frojects .. There,have only been a couple projects in 2020 that we wanted to do that we are not going to get done. The Aquatics Master Plan is a huge project that we wanted to get done and· has a lot of impact at a lot of different levels. That one is still moving.forward. The others are some smaller projects.on trails and some building repairs. Those will probably getdeferred to next year. We have a bunch of items requested for next year that we will not move forward with. Just some of the basic maintenance thatwe have, typically playgrounds and building repairs, in the $400,000 range compared to what we have been getting, ln the millions of dollars' worth of projects. Goltry,added in,the entire CIP there are only fi_i,e new.projects, usually there are more than five. They are pretty big projects, like a bridge that is showing signs of failure. The process the CIP comn,ittee went through really was a big step forward in being able to balance the General Fund. What we have modeled for now is thathalf mill shift for 2021 and 0 2022,,but then _going back to where we were in 2020 starting in.2023. Wewill•have to see how things perform, BOARD OF PARK COMMISSIONERS REGULAR MEIT,JNG July 13, 2020 Page 3 of 14 The,online,budget,simulator-was1from June-12,30. There'were•lfr,things-ahd!we:nad'a .lot high�r ��rtiti1atibriii�iaase•it;vias a shorter'list ancla much· more;�alient topk than)i: was 1 last>.Vear: We wiffbe publishing the results'.later,. In t_he Park & _Rec�eation services in .the: simulator;Park Maintena_nce,,Street,and ParkTrees, and Recreation,:all performed,about.the same. The Social Media Town Hall polls were open,a week, We had about 10,000 responses. There • • . - • '" • -- • . • - -- -c � • -- - - v.,,ere six topics and two were-related-to-Park & Rec. The·first was Tree Plahtingahd Tree Removal. This'one was silfp'risingiy close. The Prioritized Tree Removal'.was_tlle plan the Park Department put together. Prioritize Planting New Trees is more,of,ourLst_at_us quo approach. - Park - . ---Mowing - - -- and Right • ' - of Way.Mowing, the Park Department - - - proposedI both of -· these-as part-ofthe 90 items. We.were interested in,getting feedback from residents. That_ is,where w_e are_•rig�(: now on budget It has been a-rocky year to put a·budget-togethe'r. We are·grateful to-th·e.PaWDepartrileiltfor deliliering sifme.great-ideasthat-were.really helpful during the CIP process, Tabing asked,:ih the discussions,:Golfis.airenterprise fund, but we have'this deibt hanging over our head. Based on whanve have seen:_over-,the,iast few y_ears; hejis notsure 1 1N_ewiil e11er·have,,the:rey_enue,,to ach1ally·p�y)t,o_ff ,- 'W_iJll•these.big:p_ic�ure dis�y-��icm�•about,the finances·and the City'.s economic future, is there:an opportunity,to:fiild:this,into some:oi those discussions. Unless.there,are:some.dramatic changes, mostof us;would'agre_e,we are not going to be making paym�rits on that debt·�nytirr1e s_oo_n,, G,9ltrv re_sponijed'sh!i!:does not thinkwe have anticipated,any revenue·from the:Golf,Fund::into<the'Debt Service Fund.in this budget. 'It is still listed:as a ''dueto".but that:ismotinducied'in·.this•budget Houtman added in the past.couple y ears we have,not paiifinto:this debL UritWs_om_l!thJ11g,c_h_�nges on a Council.level it is going to.continue to be there:. Councilmember.Clayc6ml> mentioned it last"su��er when ��:ended up closing Clapp. Th.ere was a cliscussion'at the.Council level about whatcan we do about thk ·1sthis something we can do?· He ha_s:ncit,heard,anyth_ing _or beeri as�ed._anyihirig,since,then, That,is somethingwewant the Counciltinddress and make a decision cine way or the other. At times we have.had support:on reiievingttiat debt and attirries we have llad:no support: We hope to getsome,solid an_swe_rs'in the future. When you geUoTier 3 an,cfl)er ,(you are talking,<1boutreducing staffanq activities and savings regarding1efficiencies. For 2020,2021, all of our offers oackto the.Budget'Office,did not include any'staffreductions. Whether that happens:or, not is'.stili yet to be:determined, We.still have•<1 long w_ayto,go:before we_finalize,the budget;,and eve11thel), things can change very quiclly and,we·might,haveto,do something drastic: ·The-,rium6er �iie_ i'iriority, was to,rriake s·ure We,were ilotJosing staff. Once we lose)staff it:is;rea'lly difficulqo bring those,back,: Goter'asked,abciut,the·County'getting all ,the'.relief money:and- the,City just--·--missed th'. e;,cut on. ·, _;}.__ ., getting.that ··- ·- - .....ff there ,, __ _ is ·a- better - - . argument for - - - . . . --- - ---� . . ,_,, · · - "'.t··--- unified,governmenhhan - hat, he;can't-imagine ., what that would,lle. 'The fad.we have a ParkDepar:tmentwith a $18 million budget, it is a vital part'of the�community ahd it is,ieft out of ihe:picture,The mbney goes to the County Co111missic,n,l,'Vho has,no responsibility for anything, this shows how.flawed the system. We are goihg,tci get•sciewed ori that.one. The second question is.aooutthe,Park Board's�role:in ali oh�is. The0 weiisite·says the Park Board's responsibility is_ to'particip_at§ in the budget planning: Th_!!_rl! is 110 real opportunity for that. Ttiis'is a great-presentation, but did"he miss where tne Park'Bcia"fd"participated iil ariy·of.the 'discussi6ns thatied to your prioritizing what might get tut, whatmight getchanged, In.looking back he does notsee where the Park BOARD OF PARK C.OMMISSIONERS REGULAR MEETING July 13; 2020 Page 4 of 14 Board does an'{thing-to weigh in on the process other than to rubber stamp what comes from staff and what goes to Council. Houtman resp·onded back in April he did share with the Park Board.""hat some of our objectives were and what was his goal. It repeats what he mentioned·a little while ago. He highlighted savings in regards to,closing pools, savings regarding some of our tre e.contra cts, meeting that goal of close,to:$1M'. He_did share that with thelark Board and asked for the Park Board support•and it.was voted on. That was in April and helped him move those things forward to the Budgetoffice. Goter stated he understands that:butin the process there.has never beer,i �_n_-opportunity where Park Board membe rs sat.down and w·ere1given discretionary,items to considerwhatis-right and what is wrong, We are representative -of a· process that flows from,the elected officials . The Social Media.Jowr\:Hall was great. That was 10,000 peoJ)le.,tha'fgof tQ weigh,in, we didn't. It seems.to be a,contradicticin of what the miss ion,cif the:Park·Board·i?·as expressed on our web page. lfjust seems we:are here to just rubber stamp and never participate in deliberative ... he asked,Goltry if any Park Board members participated in the retreat on the 26th • Goltry re·sponded itwas a City Council retreat, it was <;:ity Council and a few staff. It was broa_dcast on City7 and YouTube. Houtman addetl a big part of-that is.the connection of th e Park Board member wjth the (oun�il. (ouncil is the one that is ultimately responsible for the budget. Although you have a great deal re garding sharingwhat is happing inyour communities and advisory capability. If you have that advisory we need'.to know about it. We can always have that as a continu_ous discussion,it doesri't'always have to be regarding the budget season. Goltry added there are-boards wher_e the board provides a recommentlation to the City Manager and City Council, it doesn'.t-come from staff. If there is an i_n_stance where the Board·feels strongly about recommending'somethirig because of a strategic pla n or something along those lin es, there.would be:n·othing to'_prevent them from doing that. Hillman. stated'he has b een talking with councUmem_bers and appreciates that ygu_. are looking at maintenance and keeping-that as a key.item. Thafis something several of the.councilmeml:lers he spoke to are interest ed-in. They're concerned that parks as well as the golf.systeril·mairitain,the quality of maintena11ce_they had ln the past. There is one issue he,understood;'was in particLl. 0 lar the -maintenance of tne golf courses. Their maintenance bl)cjge>t has ,not grown significantly,since 2006 and their staff and•other things have grown considerably. Just-to,maintain,the golf system going,folV{ard heJeels that would be a priority, Goter responded.he appreciates that perspective. That'is the kind-.of decision that wouli:l;seem li_ke the Park Board should endorse. If it's.a dioice.lletween a'rriaintenance program,that preserves the status quo and is done at the expense,of cuts elsewhere in the budget.woulan'.t-the,staff appreciate h aving the,endorsement,ofthe'Park Board and the Park B()ard hav_ing the'opportunity to review thos e, consider those ar\d"ta�e a formal position on tnem. Isn't that,an appr<Jpriate role for the Park Board? Hillman responded he has simply been talking to councilmefnbers about the topic and kno.w i_t is t_heir concern. We don't normally ch_ime in, but he thinks it is time we do so. Gote'i asked'if. there are other members of the P�rk Bo�rd that feel the Park Board should have a,greater involvement in the deliberative,pfocess as weiras just reviewing the final product. Palmer responded he has been on the Park Board for a while and it's always been.just a sounding board and give our opinion and that' s as far as it goes. Goter added as·a body he's never seen that expressed other-than in the final product. The we bsite says our mission is to.participate in this budget process. Down the road you are looking at som e really tough decisions, those Tier 3 and 4 items are signific�nt. When you have to get to that number you are. making some very drastic changes tliat have an impact on the public, would,you ngtwan!,the,public's repre_se_ntatives to weigh.in on that before those decisions are.made. Palm e r-stated he is agreeing with t_hat Goter stated Hillman brings a great example, maintenance·at.the expense ·ot what? We should.be.shown that before w e endorse 'the.final product. BOARD OF PARK COMMISSIONERS • REGULAR MEETING July 13, 2020 Page 5 of 14  Gotehisked Goltry,, of.the:10,000 res-poridents, :were· alhthose unique resporises'or,are'those rej:leat'performers. 1 Goltry responded it is•,possi_ble that pe,ople,logged ori fo'fwitter, Eacebook_'a_11ct Ne.xtdCJor and p�rticipated imall three, But once you 1 have votea you can only -.vote,orice. Gotef statea,on:the,aquatics,,he wasrV.tclear whatthe-firia(me·ssagewas. lsthe Ai:fuatics'.Plan.funded t going fo�ward? Golt ry resporided;it hasii,eeo,a_cc_elli![at_ed,so aU)he ;poois andrenova'ions will be ·ready for next,year:, The·decisionwas:made and modeled'in: 'Got� r·r;sponded. ;�,the, priofity bf.f� ridirig;cfuatic;:ifthe� �pen;e\: of, 6theTc'uts -is _a dedsionthafhas,been-made internaliy?• Goltry respondecl'the,situation ,with the swimming pools is the swimming.pools and splasli pads a�e closedjhis YE!_i!_f. Jf.s a, plus/mi.nus beirig •closeiftliis year,:it,allowsfor the acceleration of,the,coristruction. 8i:Hitifian iadded it'is two differeritite·ms, we are· talking"about'capital dollars and operationai:dollars, With so many uncertainties with CO\/1D at:the.l:ieginning of the summer, npi �no�i!lg �o\N w_e were going to ma_n�ge that, some across.t_he country'have opened,their-swimmiiig-pools. 'Rock River. Rapids in Derby,ciperied.arid is·operatirig,at 40%or less capacity: -They•�re,takihg a l_os:S and takin_g risk'aswelL Knowing that we·needed_to make some operaiiqn-al savingstliis year, knowing that s_everal of our·pools,were going 'to l)e,closed this summer f or capitaLprcijects, knowing·that we dicln't;have all.the-answers at the 15egirinirigiofthersumrrier; we.closed our swimming·pools'to get a·savings of$450)000. We have been working on,ttiis Aquatics, r,,-iasterJ>fan for 10 years. lthas.morphed and changed;and,c�111e bac_kancl forth, we finally found an equation that worked regarding spending the $22M. ·we ri\ovedJcirWard with•that ,a-nd:were,able to 1 get .Phase 1Aand;1B and Phase-2 moving. Now we ended up being over to budget regardingfhe estimates for the project, We a_riticipai_e.w_e·ar_E! going neE!d another ,$21V1°$3M to finish the entire project Wewill look,aHhatagain in.nextyear's·cycleforthe riext:year's CIP'.budget, Goter asked •if the CIP:liuclgetJ6r aquatlcs'Was iie1ifharmless through t_he process or'is it subject to periodic review �s to_ wherel!t'c_onii11 !_es·a_s de�crib_ed•or maybe redirected into·Clther purposes, ·_Houtman responded this is the vision 6f Council to,mcive· forward with it an'd fo,aci:omplish thatproject,, .There wa:Sri't 1an'/mciriey takeh away from -that'.capita iprofect: Gote r stated: that ,woula '.see rn ·to, 0E!Ja r)'.a ppropri�ti,con_sitier_�tio� for the Pa_rJsBoat(i,riJfut lJre rnont_h_s !O loo�;atthose c,ommitments and:seeiif,tliey:are still appropriate givemthe:hardipatli.:you h·ave,been compellea,toJollo_W: Goitry':responded in dises .Where there is:aiready, a:contract:in place,werdfa�:tconsi��r those:far,�eferraI: H9ut_man sta_tect \l':/eJa_ve 11ot bJd P,hase 2,yet, Pha. se,1,,was·un_der c:ontract,to·move that fo�ward. lfwe,want,to go through,each cif-the.Cl�'.j>r6jects ana yoff:waht,to Weigh'iri:'on;that, he just needs the:direction'ofwhat you guysiwant:. Gote(stated'.it'w,oulcLbe useful'.in future meetings to puton the table wh�t-chofces'you are fa,cing and l_e}y_s.�eigl} i11 on them. That is the pointofthe Park Board to.•help you make ttiose,dedsions, G61fr;y• stated:the budget • will be.onlihe,by Tuesday.if not sooner. Goltry, left.the meeting: Goter stated perhaps for next year, . in this process,:thfoirgti . ,� April 0 - ·-·-�Jtfne,that,s6me of those discretionary items you are considering for the;2_022'budget could:be brought.forward so we • knowwl}at is,going on be{ore it gets t,o a fina[:prJ,:ited product F,(h_nestock inquired ifthat is something,we can do moving forward. Houtman responded yes,.ne,willpfovide reports, financial details, whatever you want. Falinestockst�ted staWis'doing'a t�ernendous'job. A couple,weeks ago the Gol_fActvisory Committee,met·and showed'.upwith what looked like,a phorie book of information. They get it done, they jlistneed a,little'dire- . ction. 4 Recreation iJpdate.(Reggie Davidson) D_avid_son stafedwe started opening our facilities·in June, �OARD OF.PARK COMMISSIONERS REGULAR MEETING JulY 13, 2020 ··Page 6 of 14  Atflletks:has;been busy wi_th tournaments every weekend during June at South,Lakes, Robert Thurman fiel_a atMcf>.d_.ims a_11d Wes_tSide Athletic Field: We have implemented COVID precautions intludihg social-distancing and registration process streamlining. We opened,up our;summer�amps at the end.of June at 50% capacity., We went through training and.worked directly, with the Health Department a11d1 KDl:l� on guidelines. Staff was •trained on safety ·protocoIs·1o make sure we-createcfa safe'erivircinmehtfor participants. we had roughly 45 �ids at each camp, typically we have 90°1_o6: We continued to partner with USD259.to CJffer the su_mme_r.meal,program. We changed•this,year to only provided meals to camp participants. We.didn't allow the community. to come in-and participate to ensure safety for our. camp pariidpants. We started our Summer <Youth Program in:District. Lwhere we,have Friday night programs at fourcifciur-rec ceriters: Linwood, Lynette Woodard, Edgemoor and'McAdams. We are doing a summer camp program at McAdanis Recreation C_enter for the first time - . . - since·2012'or 2013. 'This.year the school in the Planeview,commu-nity:was not open so we were able to transition to,-McAdams. We worked with Housing to provide transportation so tile young,pe_ople ir,_t_h_e Pl_aneview/Colvin area could bei�ussed to McAdams daily so they could ·participate in camp. Or\e of,the.first projects ttiey did was creating their own masks to use•arnund ihe:faciHty ahd:when gofng on field trips. Tliai:transition is going well and going •forward we m_ay p9ienti�l]y have McAdams in conjunction with the ,Colvin community for summer camp at.both locations; if-funding can be secured through Housing. The Tennis Center has•been active.since we reopened, We_,were.able to have high school players pa,:ti�ip_atefor fiye ",leeks o_n Mondays and i;uesdays, A_ lot of. them were students whose s·pring·seaso·n wa·s cut short We made some changes t6'h·ow we schedule those, half would come atone,tiine,and we stagger them.once i[iey come:in to:.reduce the number of pepple on·s_ite. We also,went online with our new regist_ratji:>n softwar.e so they can do all their registration onlin·e. Our Center, Director, Sara• Rasmussen; was recently awarded the Missouri.Valley Gold Star,award from the USTA. LynetteWoodard:continues,to receive a lot-of.feedback,from,the community with their treative:pr6gramming,with,tlie'.6nsite boxing ring and private·music lessons offered. Hillman aske_d·about Open,Streets and what is planned for.September. Houtman responded we anhounced:werare•hotigoing to,have,Opeh Stre·ers·-this;year, Hillmari,askedwhat is planned for the rest of the fall. ,Davidson responded we are continuing.to·look at operating our facilities and take,th_e:s_a_me safety precautions:we a,re �u_n:ently dping. We are.staying . within•Phase lhfor now. "Hillman stated'atlinwood.Ret Center.what is the schedule to move into the space being v;Icated'.oy the. Library. Davidsoh•respondeci•we·don'.thave an exact timeframe on that. Houtman added they have.been spending a lotof time on the procedures and processes to ensure ev_eryone is sa_fe. We hav� shared our plan with several people across the state and h·ave received great reviews. The County Health Departrrfeilt commented our process should be the standard for city. 5 Golf,Update (Troy Hendricks . - - • . '-- - _) . -- -- - BOARD OF PARK •COMMISSIONERS REGUlAR MEETING )�!y 13, 2020 Page 7 of 14  Hendricks stated'Roi.frfas·were·ifown 28%'YTD ,Wend of May, Revenue is down:43% and.Net Income was down 105%. When looking at the month comparisons, we are•only down'about 3,000 rou11_ds'in'-May'witl:i only fv,,o.courses op�ri ir l tl:ie'month. R,evenuewas down signific-antly,.about50%foithe.month. At ttie e'i\d cif Ma-y we we·re not-doing Very well. The rounds atthe end,ofJune were'down'l7%'for year to date, We don'thave.the'.financials yet. Rounds for itie,monih of,Jun_e con_1pa_red to last-year WE?r_e up sligbti'r'- The POS system,shows revenue for June,should'be,up about $30;000 over:last,year. Course utilization at each l ccil.rse in'June'.had 9,432 possiBle.rounds that'co-uid be'played. Sim booked 68%, Tex booked . . .. -, . • . , 75%; Mac.booked 5_4o/o,and A_ub�rrtHills booked,55%, OfJhose.thatbooked tee tirn,es at Sin,, . . ,;.; ' 8ti%, Tex Consolver 88_%, Mac8i% and Auburn Hills.91%. We still average 13.5% no show for all four courses curing the month of June. Menitferships are doing well, as·of June-30 we have 995'total'memberships;sold; 135adults, 9Cfcouples, 68 juniors,,589 seniors,.and iB•are young adult J)a_sses. Cornp�re_d to 2018,.adult passes that fall intothatcategory we 'had.76; up 78%, c'ciuples'h'ad·22, i.ip 309%, jiinio-rs w·e had 28;up:143%, senior's are down·with'827, young adults'had 45. In June 136% ofmember rounds were played at Auburn Hills,27;% at ·sim, i6%•at Tex Consol\ler and lZ'JJ> at '.l'ylac, r0!!rr1ber_ship fees biUecl in Junewere,$64,790. you takethattimes 12 months, that.woUld'be $777,000 ·annually; which is'about:$150,000 more'than'the previous pass·program broughtin in:2618. One question asked bV:the.Golf Advisory Committee was,are we,se!Ung·mo_re senior pass_greens'te_es _on week_end mornings vers_uswhatwe did in the previous plan. It would.tie nice to say in•the previous plan, since· the senior-pass wasn't good:until;n·oon.that we didn.'t have:any·senicir rounds piayed'in the ·m_ornh1g; _butour staff overrode the,system:and:rung,up greens fees for seniors·ii, tile m_ornings. We did have some in those mornings;.buthave had a significantaniciunt more from the first cif'ApriLtlirough the ehd of.June, we'Ve,had civerl,000 rounds ofseniors played 'in Jlie mornings, Are they taking regular g�eens'fee•_tee.times? ·They are playing more in the e_arly ea_rly mom_ing,·not-s_o n,_u_cll lat�r in'the,mornings. He cloesn'tthinkwe are having that much loss in- rounds: (significantamountcif tiackgrciurid:noise civerMr; Hendricks, could not hearwhat was said) Less9ns is'about·$1;306,-concessions wasj97;000, One other questions iswhaf is projected for the,:2020 t_ofal for e_ach_ o_fttiese ca_tegories, The way ifi� determined is using numbers that we have-from the first six,nionths adaed to'the lasfsix'months of 2019 to give us what ourprojected budget numberswou1a.be. �or car:t rentals that wciuld be •$!80;000; range0 $9i,oob, le�sons•S,7,00() ar_d,co_Qc_e_sjions $304,00_0'. W�at is the year to date total for,regular-greens.fees,for2020? Greensfees,are'.$555,000, sea·s·on pass memberships are:$291,898, these,all go into'greens fees·,wfien'yciu.iook at the budgetthey are riot separated out, Projected 2020 tqtal·for, regular gr_eens fees is a little eyer SiM. Are_these ,numbers based.on-a projected $507;000 deficiency for 2020? Yes. Goltry stated earlier today.riotall oHhe budget:n-umbers'are'available,i,ret. They haven't given us th'e line item information yet That,won'tbe o,u_t:until end ofJuly, Goter'asked about:the:total,rounds,for'2020 w�atp'ercent? Hendricks respondedJcir the end qfd(!ne isflio/o'. Geter asked and green'.fE?e,_revenue i_s:down 33%? Hendricks,responded he does-not:have June,numbers,yet so•he doesmofknow what it would:be through the end:of June. Geter-stated the re-port states the green fee'reiteriue for the year was down 33%, The­ total member rouncls•jn the:repor:t,:is)hat'ju_st for,A[!bll'!' Hills? Voll don't have a tofal;tor 2020. Hendricks,responded our tcitalgreensifee,rofa1ds.... Goter-stated:the'ie is.a concern. 'that menibers'are eating,up weekend greens;fees that'used to'.b_e:sold'atregular,rate so the net res1.1lfis aJ9ss,_of income, �r,e you:��o�ing:t_ha!? Hendricks'dar(fi!!d you:are'�sking·a.bo_ut the membership, wher i talking,,abciut Auburii:Hills at 30%'of-tlieir r'ounas per memberships were·:played atAuburh: Hills? Geter responded)ie'is'just looking.for big pkture,numbers; total revenue versus'tofal,green:fees��-rsus fotal:concession,-year 'to· da-te compared to the BOARD OF PARK ColV(MissioNERS REGULAR MEETING JUiy 13, 20�0 Pages of 14  previous yea re so we getar\ idea whether the membership thing is working. Hendricks stated you are talking ab·out a report we handed out at the Golf Committee meeting. Goter responded that wa_s a very confusing array of numbers, he just wants the big number. What was the total number of rounds year to date, how much money did that generate and what were the regular green,fee revenues year to date. Hendricks responded the only thing he hai revenue.on iscthrough the end of May. He does nothaveCthe,revenue numbers for the month ofJune .yet. Hillman stated so he has·a,monthileft. Hendricks stated what he is'able to give is rounds-for Juiie,btithedoes not have the revenue.to go with it, other than what he .has in the P.oint of Sale system for the month. It shows.they were up in revenue by $30,000 over last year for t�e rTionth:oUune. Goter asked where are we year to date. Hendricks responded year to date in comparison to last year.... Goter stated through June ...Hendricks addressed Fahnestock saying please continue oh to the.Golf Advisory Committee portion of the meeting a_nd �e will work that up. Goter stated he is:concerned about the lack·of support for the GolfMarathon.event this Friday. He received the flyer from Golf Wichita outlining the various things going on;'the Wichita Open, JuniorParent.Golf and never mentioned this event, whi_cti.is·a huge event fundraising-wise for the city.of Wichita. It likely will bring in $20,000 thatwill:be all spe_ntin Wichita Golf.Division for green fees and the Division is apparently r\otJ>romotihg it. Tnatis disturbingthat we don\t,geton,boardwith one of our major partner�;•FiirstTee and.MD Marketing, who are_goir\g,to bring a $20,000 check to us and they don't get_a rTienJion in our promotion. Is there a reason we are not doing that? Hendricks re·sj5or\i!ed thatCorey.sent,information to us li!stweek. Go_ter asked what our Marketing.Departrhentis doing to·help-them raise.more money-which all comes back to you. We should engage _our partners who are doing great things for our Golf Division. Hendricks -stated he is looking at emails from Corey Novascone, the l�st one he has is on June 16 when he,gave him the· date.that was blocked off for that. Goter asked'if Hendricks or the marketing pers_o_n have communicated with him as to what...Hendricks added they put together their flyer as they did last year and_ sent it to us. Goter stated his point is we are not doing enough. Our Golf•Division should be much more _?Ctively engaged in helping to support those.singular events.that raise awareness, provide golf fees forjliniors. You have.the Wichita Op_en menti_oriedJn the flyer; a parent-junior golf tour11ament and ignore this one. We should have:a fuhdraising.effort on behalf:of the staff to-participate in ihe tournament. Fahnestock askeo Goter'if we.should blast that out on oiJ°r,social media channels, what do you have_in,mind, Gofer responded we have:a Marketing.Department they showed us in the GAC as part of-the material we got, showing all:the things we.are doing in marketing. None of them have a financial impact anywhere close to'whatthis Marathon Golf Tournament does. He is concerned why that one is singled out and left out of.the agenda. Our marketing f department shouli be contacting Corey and MD Marketing askingwhat can we do to help drive more people to that tournament and raise more money for Junior Golf. They make no money off thatitall goes.to the City. Hendricks responded he will look into it and see why we didn't send somet�ing out. Goter asked about-Mac P_ark; he understands the carts there are in horrible s_ha·p·e, the batteries are all dead, we are not-spending money to replace them and are losing.cart reve_nue. Is there·a plan to get.that fleetoperational sothat course can function at a higher·leve_l? Hendricks responded we are i_n the process of buying batteries for the course. Based oh our numbers for the·month of June,revenue, he authorized the purchase of cart batteries. Hendricks stated our year to elate revenue for 2020 is $1,612,268 through the end of June. Based or\ last year at the end of June we had $2,160,512 which is that approximately half-million dollars that we talked aboutthat the GAC meeting. Goter asked of the $1.6M how much'is regular green fee. revenue. He stated Hendricks can email that later. He would'like to know if the membership plan•is adversely affecting the sale of regular green fees. He has requested this numerous times.. Hendricks stated he provided BOARD OF PARfCOMMlSSIONERS REGULAR MEETING July 13,.20�0 Page 9 of 14 that,information-through the end of'May,atthe last Golf Advisory'Meetirig on theisummary sheet. Emma, LisWormington stated,she was able,fo find numbers·, ttiefwill'be different-from _what Hendricks.has from Point of Sale,bec:ause we,have expenses thatdo:nottrack'and revenue doesn't track through Poi11t of Sale, MtJni�;theJinance,ERP system, is•a little d,ifferent. Roughjy for last,year is $1.81111 for Jun�•la_Jtyear and:this year is about$1.2M. The,question regarding green'fee this y"ear is.about1$1,007;912cfcir,all.the,courses. Goter. asked"if;she has .the· p·ercent ofregular green fee revenue!'ciftotal rev_en_ue,year to•date'for las(:,year; an_d_'.this ..year: . Emma willfsend . . the informat[o_ . ' n:01,1f.via_email:to.t_he Board. ' . Goter- stated Hillman ·referenced,_eailier·o_ur·ma·intemince costs l(ersus;o_ur,. a_drnin mar.�e!i_ng, budgets·over the.last 10 years, ·1f.1."!e c_an.gl!ta description•ofthaf'it �ppears to.be the c:ase that we·have-kept.our maintenarice:budgetcat•an extremely low.level-and.acirriinistfative;and marketing budgets have gone up. They·ate doing a·fantasticjob, the courses.a_re:ih great shape. This is a,question about Par�_Boa�d.oversight_as·towhere,\11/e.spend o�r money and how we spend it. He would.like to:explore .thaHor the future bu·dget. Hillman state·a tliatis -avery,good point. Hillman asked iiw·e:are'still'not taking·reservations·ifsomeone;Justwalks in:. Does.it have to be done on-lin_e? Henddcks _responded that charged,_o(l June:26. "Goter·stated we.were goirigifo"talk'about-the1 Golf.Advisory Committee'attendahte policy, Fahnestock stated back in ·Eebruarywewere to reach.out to our appointees �nd se_e if th_-ey were;still okay with serving onthe:committee. The answer was a.resounding ':sure'.'. - '• -•·· - • •• • • "'.. - -�c- -• - ,. , :Nothing really changed:in terms .ofattendance. Is it possible1to.have two appointees per'Par _ - - .Board.member.? Thatwas bro4gtil,.LJJ)!O;himiearlier to.day. That might be;�prnet_ti ng interesting.to look at; to get fre{t,'fa_c:esontti_e corn_m_ittee1and more attendance. He does. not think:the,voice ofWichita:golf-is•being hea'rd. '.Gciter'stated the,bylaws sp_edfically'sa'{ .that a<rriember shall be'removed ff th·ey inissthree consecutive;meetings or'don'tpar;i cipa_te • in 50% of the meetings ove_r th� co!Jrs_e:of a year_. w_e ha_ve,two current rnem_ber�whCJ have me_t thaHhreshold and should be:removed. He has communicated with Couri'cilmember Claycomb asking,that she suggesrsomeone to repiace·the person that she has appointed that has not been tothree meetings in a row, C_ounciimember Johnson's appointee, ·1ooking,back through 2018, has Qeen to one GAC meeting-in·that whole .time. ·who enf�f��s th� �'{laii? • .Couricilmember Claycomb said,she has"tallied with her appointee and that she.wants to be reappointed, Is that legal? If the bylaws say.you are off the board•and;say_s "�h_a�,b� remov_ed•' unless they appeal·to t�e.b_ogy, At the end of the daydt:is about having people show up and participate•ih discussions ·sowe-cah;g·et,advocacy fo(publicgolf. Tabirig added he,spoke•with'._C6uncilwoman(Claycomo1and _she_indicated_she wa_s going,to;reapp_oinHhe womaQwho s�e•previously �pp_Qiniec:\ t_o the•GAC, Debbie.Burch. She intends!fo.reappoint her ttie next chance,she,gets; whith,might:15e fomorro·w:s,councii:meetirig: Goter res.poridecf so,she is going to reappoiht,the person.who_ has noJ:been to the,111eefings,ihe,!a�fih_r�e ti111es:and missed_ b_ot!l'thresholgs ofreq�ired,attendance, Gbter,stated'.itls her:iijiji6intinent and:Tabing's appointment, Tabiilg'stated.he has'notnecessarily-heen monitoririgithe; attendance and was notaw.irE!·of the t_bresho_ld ofmiss_ing,events;.go_ing forv.ta_rd-\,1/ewjll have to look·afthat more closely. Hillman added the way it was cha·rtefed, ahd:it came from,the City" Council, was it was ohe aP.pointee:_ The City Council would.have to ch_ange it totwo appointees if they want.their advisory_ board that \1/ay. Fahnestock.•askedw�a_tJhE!"process is to get that on the docket<if.ever.yone is.in favor.of it. ·.Goter asked what\vasil5eing pro·posed. Fahnestock-responded that.the;Parl cBo_ard member would have two appointees to the GAC. Goter stated'he,would:be supportive of that with.an emphasis on,the,attendance BOARD OF PARK COMMISSIONfRS REGULAR MEETING JuIy·13,·2020 p·age-10 of 14 requirement being enforced. We can do that at the GAC meetings going forward. Is there a meeting scheduled? Fahnestock stated there is not one scheduled right now. Hendricks stated there is not-one scheduled. Goter responded they are required by Council directive to meet every.six weeks. That has been ignored for a·longtime. Are we going to start enforcing that as well? Fahnestock responded if itis mandated by the City Council we have to. We will have to get one on the.calendar. Goter added it would be nice to have it scheduled and a prospective schedule.going forward so it is·in place and not,at the discretion of staff when they think they should m·eet. Fahnestock responded that is reasonable and asked if Hendricks if he was in agreement. Hendricks responded they will get something put together and email out to the committee for review. Fahnestock stated in these GAC meetings,.we'talk about a.iot of good things but there seems to be no sense:of direction. l_f we have topics for these.appointed members to focus on, like course conditions,.conc:essions or the debt,they can focus on.that and present at each co·mmittee meeting. What do you.think about.that? Goterresponded he is supportive of anything you do to bring subst�nce to the agenda. The observation was made by Mr. Ramsey that the GAC had:no agenda. It didn't have•anything to talk about. We've shown at the lasttwo there is a,lot to talk about and a lot ofdiscretioriarydecisi6ns to be made to help preserve our.golf system..You·have w,reassure that when'that is done it comes to this body and,itis considered'and·forwarded·to the_ Council and ac�_nowledged. Fahnestock agreed it would.come through.the Park Board. Houtman stated•some·other boards have a secretary that manages the.agenda, tile dates; does all the scheduling: Then you have some others that may be in charge cif different·areas, maybe someone i.n charge of.course conditions, c:ustome·r.service, r'eviewirig:the,financials. Maybe·there is expertise and responsibility assignedt. o each of those foiks. lt'is difficult as a staff member, we1need them to bring those ideas.and,thoughts·.to the table in a way thatwe can,manage them a little better. Staff could probably respond,ti:>,that better as well. Fahnestock asked:ifa recommendation needs to be made to the City Council foOhis to happen for two appointed members per Park Board member. Do.we need'to go.to Council for approval ofa•se.cretary or is that determined inside the GAC? Houtman deferred to'Harlenske butifit need5'to go Council, he would .be happy,to do·a presentation•to make any amendm·ents or changes to the board. lndivioual responsibilities and assignments can be up to the. board, how they manage'that. Harlenske stated the Golf Advisory Committee Bylaws state it will be a board comprised of eight members. That is based upon the Council's definition of what.this board was to be, so yes, you need to go back,to City Council if you want expand it. Also, the.attendance policy the Boa�d of Par'k Commissioners put into.place for the GAC·provides.that anyone that does not meet the attendance requirements is to be removed by the Park Board. Regardless of who appoints the person, if they are notattending, if they do not meet the attendance requirements, the-bylaw of the Golf Advisory Committee say that the Park Board, after due notice to the member, due notice is a written notice from the Clerk of the Park Board, and cincewritten notice is provideo to that member not meeting attendance requirements, the Park Board is who takes·action to remove them. Fahnestock asked if there some sort of warning email or does that act as the warning as the bylaws state. Goter responded the bylaws say they·shall be removed but they'have the opportunity to appeal.to the Park Board. Goter motioned that the Park Board enforce the bylaws and call for the removal of the two members that have not met.the attendance requirement They will t_hen hal(_e the opportunity to request a.hearing before the Park.Board within 10 days after ttie rfotice period. That is the process, we should follow that. Harlenske stated you probably should notify them and then at the next Park Board meeting take a vote. Goter asked who d.oes _the notice. Harlenske responded Penny, the Clerk of the Board,would do that. It is\vritteri BOARD OF PARK COMMISSIONERS REGULAR MEETING Juiy 13, 2020 Pag'e 11 �f 14 notice by ttie!secretar:y;of-the, Park:Bciard .. Goter,asked .whatwciuld,the language ·of that notice say.• Jiarler,s_ke respondei{thatis not se(for;t_h;;n the bylaws. It.can easily,be_,drafted i!S,a noti_c�•ofreme>:vaL ifd.oe�•st�\e the· notice is to particularize the basis for removal and the :righfto're·c:fuesra hearing. Geter amended hisamotion ato'state thatthe'Park,Board schedule a}\earillg atits next-meeting to consider the·removaLofGAG mem_berswho have not:me_t,thE!:att_en-ga11_� requI�e_r11e1 L Harlenske,as�_ed tq have.themames of the members specified fofthe:fecciid .. Goter·fespon·ded'thatshoi:ild beverified·by staff. He did his own research looking-at the minutes. lt.is'Dr, Williams and Ms. Burch. This would give them a chance to revisit'it'if their,appciiiiting au,thoritywanis them io cont_in�e they can bring th_at to the Park Board. But attendance'is required going forward. Fahnestock-seconded the motion. Harlen·sl<e:statea we:send out,the notice,saying;you haven'.tmet the requirements of attendance•and if that.membe_r wants a.hearing_theywould have to request it within 10 days ofreceipt<ofthe noti�e. Fahne$tock clarified.itis·not mandator:y that,we'have a.hearing for everyone·who nas'not attended three con·secutive meetings or missed 50% ofthe meetings, Harlenske:responded that iswhat,the·rnotion _on:ibe, floor states, Whatshe is-s_aying is you send out the notice,to the:n_o11;ce>rr1p_lying members ancj_ they then have.to request a hearing. The hearing is not aUtorilatic: Th'ey.need toJie.iriformed that they have that-right:which will be part cif the letter. Ta.bing state_d.the notice to_ the;_G/\C members who have,.not been atte_nding regula,ly,_ifwould lay ouf_aherid_ance requi_rement an_dsay you have n_ot mefthis threshold an·d•your,options a're·the,fcillowing, His concern is these people are not aware of atteridan_ce requirements. Hillfnan'respondeci they.are:awa're, Harlenske stated when we drafted these a·c_opy was dist�ibut_ecj to ea_ch of.them,. The byl_aws of the GACwe_re amended_ in 2017 to put ttiis attendance policy iiittfe bylaws and they were all given new copies of that.. Fahnestock stated'ou·r.·motioiitheh needs;to,be.we needto execute'that portion:of.the bylaw: Palm_er s_tat_ed we•11eed fa rnake,a motion t�atwe nee_d to giv_ewritten·notice that their attendance is·in jeopardy. ,Harlenske clarified'thatcthey;will'be.removed due to their n lack of attendance. ,Palmer agreed. Giltefstatea:and they stioulil,be ir\forr ed ofthe opportunity for a hearing., G_oter stated Fatinestock'.s idea•is appropriate thatthe:Park Board sh_o� Id d ir�!=t'. t_he: sta_ff to· execute,the •re_q uirements, ofthe attenqance. pol icy as· articulated· in the: revisea · GAC bylaws, . Fa hn-estcii:k. clarified.,tnat is ·Geter' s'substitute ·motion. Motion by Goter,,second by P;1_imer,'1'r Wf!,.S UNANIMOUSl.'fVOTED to direct the.staff to execut� tbe re_quirl!rnents oJ:t�eta!!:_en�a,n!,e_ po!l�Y as articLll;Jt_edJn the'rev[sed,GAC liylaws.(7,oJ. Fahnestock inqulred:ifa,motion·.was;n_eede_d to-take a'recommendation to'Counc'il about adding,anotl)_er appointe_e. _l;l<1rJe_r.s�e r,espc:>_n,9e_d,'.Cquncil needsto'do that and t_hen the,GAC will need to.change,their,bylaws,-, They,currer\tly,state·a,comriiittee of.'eight. Palmer motioned:tor, each Park'.Board member, to assign',two;Goif Advisor{Com.mittee;m·embers, Fahnestock secon<ied: l:la_rle_nske,claQfied'yo,tJ·me_an[totake,to•C_ify,:cCJu_ncil. _P.alrner responded yes his,motion:is:fo,make that,mcition:.fo,take1it,tc>'City,Council:so they,can expand or,.not. Fahnestock secon-ded, •Goter,stateci'his\copy,of the �yfaws,\mde�,organlzation it says the G/.IC•is cornpri�e_d;of,_1!ighb11.ern!>_e!�,)SE!\/_e!1_<1ppoLrit'e_d,�yhr� Boa_r,q mef!_l_bers•�nd,on_e.' mem bet of the: Boarelief P.a rk: Comm issionefs. The re, are, severi /i'a·rk'.ccim rriissio liefs,, correct?· Harfenske'responded\es' Gotet stated',there are eight:menibers'of .,_the:Gl!,.C, the eighth rnember:is.a;rrierribe.r·ott_�e;Bqar<i'9f'P.ar,tC0JnmisJloners:-. Doesihat t�rn:in _to.t\1/o merribe·rsfo'rthe'Boara of,ParlcCci'mmissiohers or ab.you keep one member of the Park Board on�n1long with.two members e_ach<1ppointed.by the seven commissioners. Fahnestock respo�d!!g,he do�_s109(�ee a.reasp_l) for\�o P.irk•Board comm_issioners needing to·be on there, Geter agreed. ,tfwould:orily.a'p'ply'to,ttie:appointments individually by each Park,Board,member., That gives the pres[cl�nt qr'cbairrnan:quite 1a bit ofauthority; they are getting-three,votes. As a member ofthe.Park Board on there and then with,two BOARo oi: PARK i:OMMlsS10NERS-REGLii.AR MEfTING JUiy 13;-2020 Page 12 of 14  appointments. Goter asked if there'is.a reason a member of-the Park Board was designated to be on the GAC, is it communications, Houtman stated it is to be the liaison to go back and forth sharing information, giying-updates, setting up presentations or developing,the req·uests for staff. Harlenske stated, minutes from the Council,meeting that created this board are many pageslong. She believes this set up is what-the Council agreed upon and was voted on from the-bench and believes•it did include one member of the Park Board to be the liaison between and report•back,to the Park Board. Fahnestock:statedwe still have two Park Board inembers·sitting-on the GAC. He is willing.to skp down. Goter stated Fahnestock shoulo cont_inue to serve but should be limited to only one appointee which would then give him.only t','ovotes·as every,oth�rPa�k Board member 1.\/0l!ld.have two appointees and two vote·s makingiffair, across the.board. Hailenske asked itGoter,is on the board as an appointee ofa Councilinember. Goter responded he;is·on.the'GACas an-appointee of Park Board:me!!]ber _fioyt,Hjllman. Goter stated �is appointee to the ,GAC is Greg Ferris, who was a'n· appointee ofthe.,previous mayor. 'Harlenske stated there are now two members of the Park Board or\ the GAC and;there.is no.prohibition to him being a:Park Board member and an appointee! m_ember _of the GAC. Goter ciffered to-step down as wen, Fahnestock responded to Goter stating.that he)s,very knowledgeable aboutgolf and.shares the passion for it. He feels itwould huit;the'GACand the Wichita.golf community'if he stepped down. Goter stated the idea.of adding membersTs valid and a timely tliing,to,do. Fahnestock stated it appears Palmer _hasJeftthe meeting, but Palmer's 111ot.ion on th,e:.table was to make a recommendation to City CounCilthat,Park Board members appoint two;members to the Golf Advisory Committee. Goter stated,Fahnestock secon·ded that. let's vote on that. Harlenske as�ed to clarify you wouJd be.advocating for a lS'member,board. Fahnestock·responded that is correct. Harlenske stated7·x 2,plus ttie 1 Park•Board member would be 15. Motion by Palmer, secor\d by.Fahnestock, IT WAS UNANIMOUSLY VOTED to recommend to City Council that·Park Board members appoint two members·to'the GolfAdvisory Committee (6-0); 6 Wichita-Parks Foundaticin Upi:late (Troy'Houtman) Houtman:stated they are looking-to give away the Red White & BOOM event as a·fundraiser for-somebody to manage that event and can be working on:it throughout.the nextyear. They had their retreat and are refocusing,their goals·and working ·on having good processes for J1la_tes for Par�s•and.how to use.those funds. Goter asked why there is not a shaded area at Meridian Dog Park. Is there a possibility for the Foundation to h_ave some type·of fundraiser to put·a pavilion or·something to provide shaded area for the folks coming in using it? Is that appropriate? Houtman yes that is appropriate and if there is a·grol!p that wants to organize and meet with the Parks Foundation. They don'.t necessarily fundraise for tho:Se organizations, they are just the fiduciary holders of any funds raised. Houtman stated that park is on a landfill. One of the issues and problems we have is we.have to build it up and also·approved by the State since it is on a landfill. It is not just Park & Recreation's or the City of Wichita's decision on it, we "\ . - have to work.with the State on'how that cap is managed and not damaged. It can be done thoug h .. '- • "' ·� � . -~ .. . . I j • • �. \• •• Fahnestock asked about the Red White & BOOM event and have we been in contact with anyone or has anyone reached out as interested parties. Houtman responded there are some people in mind, but he doesn't think anything has moved forward. When they had their retreat the Foundation wanted to focus on Plates for Parks. They are not really set up BOARD OF PARK COMMISSIONERS REGULAR MEmNG July 13, 2020 Page 13 of 14  . for,events. TheJirstJour years the event was:riially'sefup by the.Park arid Recreation Department ,througfrthe Foundation ' ' • - .to get more:e�posure for the:Fou_ndatigri. it\eyare on ' • • • • ' event overloa_d and don'J,want,to do-a lot of even'fs �9 .-they will be,reaching out to some 'people and sen-ding•.out-sorne-feelers. If you k-riow of,ariyb·odywh·o might be interested in taking over.tiie·evenutiey are ready to hand)t over. Fahnestock clarified handing it over '· means operatiopafly and:everything, Houtman·responded yes: W.e can·have Park & Recreation be a part oftnat, itjustdepends on hoW.we setup theifelationship. 7 OJ Watson Park:Committee Update,'{Troy Houtman) •· Houtman•stated . -- .- • the .four-season-shelter - - . • ' - came - up•over - - budget. . " . We;aJelooking at v_alue- - -- - ' - ' engineering,,scime things we can reduce, reducing,the footprint or cna·nging•scirrie.6f tile materiafs·to sornetlling less expensive. We are looking att hose and:tan maytie,go oufand rebid or. renegotiate the bias. It's� long process, ,:he kayaking and canoeir1g classes.are going really well. 8 Aquatics Master Plan Up'date.(Troy Houtman) Houtman stated:as he.nientioned.in ):he•budget discussions, �hase:lA& fil �re rolling forward. Contrac_tors are out now,,we have fenci_ng•up. We have·four poofs·that are closed and you can see dirt·moving. The folks that are.s·upportive of.McAfeif Pool are excited.about the improvements and we are alreadyJooking atfindingsome programming;:support and donors to h_elp "'{i_th swim lesso_ns next summ�r. iJ 1Ne do some· great,push w_ith marketing we will have a grea'tsurrimer next summer. 9 President's Update (Eddie Fahnestock) .No update. 10 Director's Update (Troy Houtman) Houtman wanted to give recognition to.the Mo ConnellyTennisjFoundation. They have ..donated ' . $403,000 .- . ... to.the Tennis Center. !twill to the upgrades ' - . �-- include - - - -some ·- pickle - . -ball ·- -.- ' - - courts; resurfacing-all of the current-courts,.addirig three more courts which allows,u:S to have more tournaments at the same,ievel as others across the.cciuritry. We hope to:add a shade.structure and if there is enoughJunding add some;additional bathrooms, ·This is ab_out 25% of their budget. Hillman,inquired about.the 150th .llnniversary celebration is itstill planned for November. Tabing responded Wichita Fest_ivals·is unveiling a new eventcalledWonder Fall, November'S'. 8. It is'the culminating event in the City's and Colirity's.150th Birthday Celebration'. Adjourn There,being no further business,the meetingwas adjourneil_at approximately 5:10 p.m. The next regularly scheduled meeting will be a virtua_l meeting held on M_onday, ,l\ugust 10,,2020. ls/Eddie Fahnestock 'Eddie �ahnestock,-President BOARD OF.PARK COMMISSIONERS REGULAR MEETING JUI\' 13, 2020 �age-14.'of.14