Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, August 10, 2020 CITY OF 3:00 - 5:00 P.M. WICHITA https://youtu. be/I h NYJgnjQo0 Members Present: Eddie Fahnestock, Ty Tabing, Alejo Cabral, Dale Geter, Troy Palmer, Hoyt Hillman Absent: Tori Deatherage Guest: John Rankin, Kansas Singletrack Society City Staff: Troy Houtman (Director, Park & Recreation), Elizabeth Harlenske (Assistant City Attorney), Penny Garding (Clerk), Reggie Davidson, Troy Hendricks, Gentry Thiesen, Emma Li-Wormington, David McGuire Item Descri11tion Call to Order Eddie Fahnestock, President, called the meeting to order at approximately 3:03 p.m. Announcements - There were no Announcements Public Comments - There was no Public Comment 1 Approve Minutes Recommended Action: Approve, sign and file minutes of the July 13, 2020, Board of Park Commissioners Regular Meeting. Motion by Palmer, second by Cabral, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the July 13, 2020, Board of Park Commissioners Regular Meeting (6-0). 2 Kansas Singletrack Society- John Rankin John Rankin, President, Kansas Singletrack Society, shared a presentation which included a brief introduction of KSS and their mission. He shared information about the KSS request for permission to improve the Arkansas River Canoe Launch area by building single track trails on the South Arkansas River Greenway property. The trails would be suitable for mountain biking, hiking and trail running. The trails would be built in phases and incorporate existing trail into the design. Phase 3 would expand on existing trail and avoid ATV trails. Phase 4 is possible future development. The proposal includes KSS providing workforce, layout and trail build including building tools, ongoing maintenance, poison ivy and underbrush control, trail signage and promotion. KSS is asking the City and Park & Recreation to provide liability for riders, road access and parking, park signage, trash collection, rule enforcement and policing, and maintenance of park area not associated with the trail maintenance. Estimated value to the City is $16,140 Design $4,000 Construction $9,840 (Labor - $6,840, Equip Rent - $3,000) Yearly Maint. $2,300 BOARD OF PARK COMMISSIONERS REGUlAR MEETING August 10, 2020 Page 1 of 10 Houtman asked about a pump track and if that would be something that could be built at this location. Rankin responded there is a lot of open prairie where a pump track could be placed in this area. They get a lot of feedback for that as well. A partnership at this location would be easier than Air Cap because there is more land to work with. Houtman stated one question that comes up a lot is ADA access. What are some of the plans to make this ADA accessible? Are there challenges we need to talk about? Rankin responded entrance and exit to this park would be better than at Air Cap. The Canoe Launch has very little elevation change. Another thing is KSS has long decided to not chase away class 1 ebikes. Class 2 and class 3 ebikes are the ones that more akin to just an electric motorcycle. The class 1 ebike does not go faster than a regular mountain bike, it just has pedal assist. They help people with lung problems, knee problems, leg problems, etc., enjoy the sport. The width of the trail could be a challenge. Keeping the trail wide enough so that mowers can get through could help with ADA access as well. We would want to get together and walk through it. When we have a feature like jumps or log rolls, etc., we maintain a side path for the kids, new people, hikers, so you can easily get around the feature. Houtman asked about restrooms and what would be plans and options to address those questions. Rankin responded this is an issue at Air Cap as well. We would like to have restrooms at either location. Air Cap is where their trail and the Prairie Sunset Trail come together. At this location we would have the canoe launch and adding this might raise the need. Santa Fe Lake has porta-potties throughout that they maintain. There are no facilities at Badger Creek Trails at Fall River. Camp Horizon does have restrooms nearby. It would be good to have restrooms especially if a pump track is added. Parents would want to have restrooms for the kids. Houtman asked about the ATV usage on the trails, which is a frustrating issue for us. This would add some different kinds of activities to maybe discourage the ATVs from hanging out there. The ATVs have a huge environmental impact. How would we set this up so we can persuade the ATVs to not use this and what kind of environmental impacts would we see by using this property? Rankin responded we had a positive impact at Air Capital Memorial Park by cutting trail into there. They found "camp sites" as they cut into the park some with fire pits and paraphernalia. They were also stopped by a police officer who indicated putting usage to the park would cut down on activities like that. At Canoe Launch there will be people there all the time. We can build features in ways that will deter it. It does create an environmental problem as the top soil has been cut through to the sand. It is hard to get that top soil back. It would be a challenge to repair that. Those areas could be avoided to help the land heal itself. To prevent future erosion, they have ,invested in education on how to build trails. The angle of the trails, the direction, the switchbacks are all about erosion maintenance, mitigation and prevention. We try to stay up on the latest designs and techniques. Houtman stated this helps. We would need to get more details together if we were to go forward. Houtman asked about current usage. We have archers that currently use this property. How would we manage this to work together with them to ensure they don't get displaced and still able to use the area in a safe manner, making sure arrows don't go in the wrong places? Rankin responded the archers were there first. He is aware of the challenges that occurred when Air Cap was created. We have no desire to displace them. When we looked at this we noticed they primarily shoot north to south. There is a dike there. On the satellite pictures, there is a road that goes on top of a dike. That dike is between Phases 1, 2 and 3 and where the archers are. Phase 4 is further to the north. The primary concern is fighting the grass up there. Since it is north of the archers we would want to watch out for that. Right in the middle of all the park land is a house. That house is between Phase 4 and where the archers are, so if the archers are not a problem for the house then we don't think they will be a danger for the Phase 4 portion. There is a Phase 5 years down the road and we would walk through with the archers to see if there would be issues. Safety is first. BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page Z of 10  Goter thanked Rankin for the presentation. These are the kind of activities that are useful and vital. This was a lot of time spent on an issue which we knew nothing about. This is a process question for Mr. Houtman and Mr. Fahnestock. In the future he would hope these kinds of things get vetted with the Department to get the questions answered. It is not a policy issue that is in front of the Park Board. This is a discovery phase that has taken a lot of time. We have some big issues going forward. As a Park Board he wishes we would be a little more selective on how we spend our time. Houtman added that it was requested that this be placed on the agenda. Last month everyone agreed that this would be on the agenda. It is important for everyone on the Park Board to understand the technical aspects of what is going on in our parks. It is good information. Tabing stated he welcomes a new conversation. We often get bogged down in the same conversation, it is good to see a new, exciting project happening within the city. He is glad to have a diversity of conversation and subject matter. He thanked Rankin for the presentation. Houtman stated the Park & Recreation Department has had great success with Air Capital and think this is also a great opportunity. If there is support from the Board he would like to continue having conversations with Mr. Rankin to see what we can do to start some phases and some research to make sure we are on the same page. Hillman stated he would like to see Mr. Rankin's email address put into the Minutes so we can contact him to follow up. Houtman stated we can do that with Mr. Rankin's permission. Mr. Rankin gave permission. Motion by Palmer, second by Cabral, IT WAS UNANIMOUSLY VOTED to support the Park & Recreation Department continuing conversations with Mr. Rankin and the Kansas Singletrack Society researching a new bike trail at the Canoe Launch at the South Arkansas River Greenway property (6-0). 3 Continuation of Prior Business - There was no Prior Business discussion. 4 Recreation Update (Reggie Davidson) Davidson shared updates from July. Aquatics - the Phase 2 design plans for Harvest and Minisa pools and the Linwood splash pad are 95% complete. Phase 1 projects are progressing on schedule. Edgemoor, Boston, and Evergreen pools have been filled in and the concrete decking has been removed from Aley, McAdams, and Orchard pools. Ground piping is scheduled to be installed in the coming weeks. Edgemoor Recreation Center - Due to the coronavirus pandemic, Summer of Discovery was condensed to five weeks and limited to a maximum of 45 participants. Instead of going out for as many field trips, on-site presenters were brought in to the locations. As a grand finale this year, in partnership with the Boy Scouts, we had an Awareness Camp at Watson Park that spotlighted working with first responders and law enforcement. They came out and led activities over a two-day time frame, including archery, kayaking and a dunk tank. Freddy's Frozen Custard provided meals on site along with the cost of transportation for the three Summer of Discovery camps to come on site for that. At the end was a Big Reveal, some of the counselors working with the kids, came out in their first responder and police uniforms. We also had some increased pickleball play at Edgemoor as well. We did more classes inside to beat some of the summer heat. BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 3 of 10  Great Plains Nature Center - was busy this summer as well. We had some youth volunteers on site working with staff learning about the Nature Center and helping with projects. The Director of the US Fish & Wildlife Service and Senator Jerry Moran toured the Nature Center on Saturday, July 17. They learned about the partnership there with the City, County and State offering programs. They want to continue helping support that going forward. The Friends of the Great Plains Nature Center has an annual fundraiser event. This year they took it online. They had 30 members that met online to do a "Paint Together While Apart." Orchard Recreation Center - Summer of Discovery camp and the Awareness Camp wrapped up after a shortened five week session. We are looking at the potential of starting some Scouting in the Park programs to bring scouting into some neighborhood without those opportunities. 5 Golf Update (Troy Hendricks) Hendricks stated at the end of July rounds were down 7% year to date. At the end of April when we only had two courses open and were walking we were down 31% in rounds and at the end of June we were down 17%. We made up some rounds in July versus last year. We are up 4,673 rounds of golf at our four golf courses. Memberships continue to increase, we have 1,051: 134 Adult, 101 Couples, 69 Juniors, 619 Seniors and 128 Young Adult. Total revenue for the four courses in comparison to last year is up about $63,000. Looking at comparisons for greens fees we are down about $9,000 but when we add in membership fees that come in on a monthly basis prorated over the golf courses, that total was about $70,645. That made an increase in greens fee revenue overall for 21%. Sim is up 19%, Auburn Hills is up 17%, Tex Consolver is up 13% and MacDonald is up $9,000 without the adjustment coming from membership fees so they are up 42%. Concession sales division­ wide are up 13%. MacDonald is up 43% in sales, Sim 16%, Tex Consolver 9% and Auburn Hills breaks even. Cart revenue is up for July 37%, from $122,000 to $167,000. Sim is up 32%, Auburn Hills 31%, Tex Consolver 34% and MacDonald is up 62%. We are still purchasing batteries to replace in the electric carts at MacDonald. With the two driving ranges we have to compare to last year, Auburn Hills is up 22%, Tex Consolver is up 34%. Those two ranges would then be up 28% for July. When you add in MacDonald we are up 65% in driving range revenue. At the last meeting Mr. Goter mentioned The First and their Golf-a-thon raised close to $20,000 for Kids Play Free. In 2019 they spent $14,000 of what they raised with us in that program. We looked at what our contribution was to them this year because they played on a Friday in July. He took the six weeks that preceded that event, which had one Friday rain­ out, and averaged it out to $4,213 for a normal Friday. On the Friday of their event we brought in $1,223, a lot of which was food and beverage from their participants. We also had some people we were able to get onto the golf course after they were done. Our donation to The First Tee was $2,990 in lost revenue. After last month's meeting he visited with Alan Clark, Director of First Tee and Corey Novascone, Program Director, asking what he messed up on in not promoting this event for them. They both responded he did nothing wrong because they didn't ask for any promotion of the event for them. BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 4 of 10 Cabral expressed thanks to Hendricks for following up with First Tee. He assumes there are other non-profits and organizations that have fundraisers at our golf courses. Hendricks responded yes, there are a number that do. Cabral added in a traditional, non-COVID year we have dozens of fundraisers that happen at our golf courses and we don't do any promotion for those fundraisers but they still spend money at our courses. Hendricks responded yes, they do. We give them the option, if they want, we would help them out promoting if they need players. Cabral stated he feels there are better uses for Hendricks expertise than promoting fundraisers. He would hate to see a precedent where our Director of Golf is going out and fundraising for other organizations. That sets a bad precedent and opens it up for any non-profit to say "we have a fundraiser and thinking about using your golf course, can you promote it for us". Your expertise is better suited to helping run courses. Hendricks added the only other group we do a significant amount of work with is Wichita Junior Golf Foundation, also a non-profit. They utilize all four of our golf courses. In comparison, in 2019 they spent right at $25,000at our courses, $11,000 of that is Junior Golf Greens Fees and the other $14,000 supporting our golf professionals as instructors to teach their lessons. They have reached out and we do some marketing for them. We send out email blasts, as we have also done for First Tee. We have both their links on our website. Fahnestock stated he agrees, however, if the organization's main goal or mission is to promote the game of golf, especially at the junior golf level, we should do what we can to help them out. We can make an exception with helping them out. Cabral added he agrees, but he does not want Hendricks to be pulled into other directions. Goter added one distinction to Cabral's comments, every dollar raised by the Marathon goes back into the Wichita Golf Division fund. That is different from every other fundraiser, every other non­ profit that are raising money for less than notable causes. In this instance, this event directly benefits the finances of the Golf Division and if we don't spend time promoting that we are cutting off our own resource. Goter stated he has questions about the Golf Budget for 2021. One is the Goods For Resale Budget Line Item shows in 2020 it was $54,924 and is budgeted at $162,000 for 2021 and about $150,000 in 2019. Why was that number so low in 2019? Hendricks responded the goods that are for resale are the food and beverage that the golf professionals buy to sell. If their sales were down and their purchases were down then that number would be lower that year. Budget bases it on the trends and they are hoping it will increase in 2021. Goter asked what happened in 2020 that would be $100,000 below the previous year and the expectation that the following year will be up $100,000. Hendricks responded we did not have any food and beverage business from the middle of March through the end of June. Goter stated MacDonald had to buy City water to supplement its irrigation this past year, is that factored into the upcoming budget in addition to any improvements in that water supply. Hendricks responded we purchase water every year when we need to based on rainfall and storage capacity at the golf course. When we no longer have storage capacity then we do have to purchase it, we've been purchasing water already this year because the storage capacity is not there. It is included in our budget numbers. Goter asked where that line item is in the published budget. Hendricks responded it is under Golf Course Maintenance, under Contractuals, under Water Utilities. Goter asked how much more are we budgeting for MacDonald this coming year. Hendricks responded probably $30,000, which is what we have budgeted the last couple years. Goter stated he does not see the Equipment Fund in the published budget separated out, is that part of General Revenues? Hendricks responded that money is put into a separate OCA. He does not know why it is not in the budget book. Goter then asked if everything in the Golf Division is in the Golf Division Budget. Hendricks responded it should be. Emma Li-Wormington added the accounting system has that BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page S of 10 equipment replacement fund under capital projects. She is not sure of the reason for it. She can send a separate line balance to him showing the month of July balance. Goter clarified the equipment fund for the Golf Division is not in the Golf Division Budget? Li-Wormington responded it is, but our budget books are different. The Golf Budget has a General Funds Budget which you see on the typical page where we talk about contractuals, personnel, etc. The Finance Department put the replacement funds under Capital Projects. The Capital Projects funds roll over every year and the General Funds are emptied out every year. Goter stated he is looking at the 2021 Proposed Budget General Fund, would it fall into one of those categories? Li-Wormington responded it is under Capital Projects, called CIP. It is towards the bottom of that page. It is a different PDF file. Hillman asked if there is a breakdown for that and can they all get it every month. Li-Wormington responded yes, we can do that. She will send the July one tomorrow. Goter stated he doesn't understand... the total budget for the Golf Division for 2021 is $4.02M. It doesn't seem logical that the Equipment Fund, a fundamental part of the operation, wouldn't be in the budget. Li­ Wormington stated she would relay the information to the Finance Department. Goter stated the total budget for 2021 is $4.336M, there would be a Capital area Equipment Fund in addition to that that would add to that amount? Li-Wormington responded that is correct. Goter asked if it is appropriated separately as well. It doesn't show up in the Expense side either does it? Li-Wormington responded no, the entire item is away from the General Fund. It is tracking revenue and expense separately on a project level. Goter asked Hendricks how the Equipment Fund is matching up with our needs. There are some significant capital needs: air conditioners, irrigation systems. If that line item is budgeted how we are going to do that? Hendricks responded we asked the superintendents to look at what they need in the way of equipment. In 2019 we used $110,000 of the Equipment Replacement Fund to buy $250,000 of equipment that was coming off lease. We have asked them to start looking at what equipment is coming off lease that they might need to replace and do those things. Some of the things you are talking about would be more of a bond issue when you are talking about replacing and upgrading irrigation systems. Those things we would have to go to Council to do their bonding to be able to do that and be able to pay those bonds back. Goter asked if it would be possible at the next Park Board meeting to have a report of the Equipment Fund including the impact from the new membership program. Hendricks responded he has asked the superintendents to start thinking of what they need and find out what is coming off lease through Toro and Jacobson. Goter asked what is the current balance. Hendricks responded he does not have that. Goter stated it seems as administrators of an Enterprise Fund it is essential that we know this. Hendricks responded at year end we were at $117,000. Goter stated going forward next month you can provide where that money comes from, how it is affected by the membership fee, the expectation of the fund balance for this year and next year. Hendricks responded yes. Goter asked about volunteers, it seems like there are fewer volunteers, have we changed our policy? The golf course pros and maintenance crews are working hard and the courses are in great shape given the resources they have been given. What is our policy and practice in soliciting volunteer help to ease the load on the existing staff? Hendricks responded in the past we visited with HR regarding volunteers, there is a difference in volunteers working at the golf course and being out there picking range balls and getting hit with a golf ball. Or whether it is a volunteer from the Boy Scouts picking up trash along the river. We are talking about two different types of volunteers. We are still responsible for work comp on people if they get hurt while they are volunteering for us. HR's feedback to us was we are better off to hire people rather than have volunteers. We have had some issues with staffing this year because of a hiring freeze. The first of June we had to go to the City Manager for the whole BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 6 of 10 department, Forestry, Recreation and Golf and make a list of how many people we believe we need to operate this year. We were given x-number of positions. Geter stated the budget document also shows in 2020 there was a $92,000 savings from the winter furloughs, then it shows another $460,000 that was labeled additional golf personnel savings. He assumes those were all maintenance workers. Hendricks responded it depends on how they put it in the budget, it is not all maintenance workers. Geter asked what other personnel are there that would have been reduced, that is a significant amount. Houtman added what he recalls is a lot of that is our seasonal and some of our contracted help. That is all added in and some of the savings we gained during COVID. Geter added so that is all restored in 2021. Houtman responded yes. Geter stated so that will be additional people hired in 2021 that were not there in 2020. Houtman responded it is probably not additional people hired but additional hours for those personnel. Geter stated cart revenue is up significantly and that is good news. Has that been offset by a greater expense because you are only allowing one person per cart. Is there an additional expense item as a result of COVID that would need to be subtracted from that cart rental to give a true net? Hendricks responded there would be an increase in some fuel costs. The golf pros say it is about 100 gallons per week. We are allowing single rider carts and double rider carts if two people want to ride together that came to the course together in a car. It is costing us a little more but nothing compared to what our increase in revenue is. Geter asked in the 2021 Budget is there any cost of living adjustments for salaries for across the board. Hendricks responded yes. Geter asked what is the cost of living increase and who gets it. Houtman stated if he recalls it is 1.75% for all City employees. Geter stated he looked at the Park Department general fund and looked at salaries. It shows the director getting an increase and everyone else getting a decrease. Is there an explanation. Houtman responded he does not have control of what Budget Department puts in the book, but he stated he has not received a raise this year and won't be receiving a raise this year. Geter responded it shows from 2020 Adopted to 2020 Revised the director salary went up $6,000 and everyone else's went down dramatically. Houtman responded he wishe• that was the case. Geter responded he is looking at the numbers that is what the Budget published. Houtman responded what the Budget Office does is do that calculation for all the Directors and all positions moving forward. He does not control what they put in the budget book, but the City Manager has told him he is not going to get a raise in 2020. Geter asked if he was familiar with what he is looking at. Houtman responded no, he does not have it in front of him. Geter stated is shows the Accountant for 2020 Adopted was $72,000 and drops to $56,000, the Assistant Recreation Supervisor is at $55,000 and drops to $48,000, Management Analyst is at $59,000 and drops to $53,000. Everybody's salary drops except the Department Director. Houtman responded we have categories of where we spend our money for each of our employees. Everyone has a yearly opportunity to get a raise, all within our budget. We don't get to give anyone a raise unless it goes through the Budget Department. Geter asked at next month's meeting, on page 191 of Volume 2, it shows those salaries, can you verify that is what happened, are those people taking a pay cut? Houtman responded he will let the Budget Office know and see what response he gets from them. Geter responded he does not understand, this is your department, you should be intimately familiar with who you are paying and what they are getting paid. Houtman responded he does know exactly what everyone is getting paid. Geter asked if the number is accurate when they show what the Accountant ... Houtman responded he does not know what he is looking at. He can find out what each employee is currently making. That does not always BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 7 of 10  match what is going into the Budget. He does not have control over what is placed into the Budget Book. Goter stated this is what the public is looking at and assume the Council will adopt next Tuesday. It seems to be important they be accurate numbers and reflective of what is really the case. Tabing inquired if it is possible to ask some of these questions in advance of the board meeting so we can all have the benefit of looking at the budget in real time. It is hard to do a Zoom call and look at the City Budget. This is where the question about the GAC vs the Park Board. He is not sure getting into the minutia of the golf operations is that board, yes the board should provide oversight, to him the inclination that is Golf Advisory Committee. He is not able to answer a lot of these questions outside of the budgetary ones. If those questions could be asked in advance, or should they be bumped to the GAC. Goter responded this last one is about the Park Department generally, not the Golf Division. Ta bing respond yes, but you have asked about 15 questions. Goter responded we spent 35 minutes talking about some trails for the parks. Tabing stated the introduction of a new item for consideration that enhances the park district is potentially more appealing to this park commissioner than going through the minutia of golf once a month at your direction. Goter stated he is talking about the budget of the Park Department overall. Tabing responded can these questions be identified at the front end so in real time we can follow an·d have something to look at, Zoom calls don't provide that kind of opportunity unless we prepare for it. Goter responded he will do that. Houtman added you have had access to Emma Li-Wormington and worked with her on a lot of different golf questions. She can do the same for any of the department budget questions you have. Once we get what your question is we can get that back to you quickly. Goter added he understands the concern about too much time being spent but these are huge fiscal issues and the Park Board has not been engaged in that in the past. If he is going to spend time on this board he wants the big picture items dealt with first. The Golf Division is a $4M enterprise fund, a huge part of the Park Department. The overall budget is a big deal that did not get much attention. Tabing responded he is not suggesting we step away from that, he is just trying to suggest a process that allows us to f ollow the conversation and weigh in appropriately. 6 Wichita Parks Foundation Update (Troy Houtman) Houtman stated they have had a couple meetings over the past month and a half. They have a lot of new members. They are looking at new direction. They are trying to streamline some policies and procedures regarding spending some of the Plates for Parks dollars. He got a report that says we have collected over $120,000 in Plates for Parks dollars. That is quite a bit we are looking at spending on a capital project sometime in the next 3-6 months. They had a great retreat and are starting to gather some momentum and streamline their focus on what they want to accomplish for the rest of 2020 and doing something special in 2021. Hillman asked what happened to Red White & BOOM, who decided to take on that project? Houtman responded the Park Foundation said they are not interested in moving forward with it in the future and are looking for someone to operate that. He is not aware of any other discussions on that. 7 OJ Watson Park Committee Update (Troy Houtman) Houtman stated our capital project there has been over budget and we are looking at trying to find a way to reduce it. We are meeting with the architect tomorrow to look at some value engineering to get that back under the budget so we can still move forward with it. BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 8 of 10  They are doing a lot of creative things there even with COVID restrictions. 8 Aquatics Master Plan Update (Troy Houtman) Houtman stated not much has changed. We are trying to finish the design work for Phase 2. Next month he is going to invite Brian Hill to the next Park Board meeting to give an update. There is construction fence around all the projects going on. 9 President's Update (Eddie Fahnestock) No update. 10 Director's Update (Troy Houtman) Houtman stated this time of year we start looking at opportunities to go to National Conference but it is going to be virtual this year. We have three people who will attend that. We are finalizing the budget tomorrow at Council. We will be postponing the youth football season until spring. That information will go to players and coaches in the next day or two. Hillman asked about the statewide convention, if that is going to be online is it free? Houtman responded it won't be free, and it is usually at the end of January or beginning of February. It will be virtual as well. Houtman shared about the conversion of Clapp Park, there will be an online Facebook Town Hall meeting on Thursday at 5:00. Information will go out tomorrow. We have three concepts that will be looked at. It is very preliminary and very technical. Tabing asked for an update on Cypress Park. Several of us have been contacted about an initiative to Save Cypress Park. Can you update us on any changes that have been made since we reviewed the project. Houtman stated he does not have a lot of details. When the Police Department went back for design they had some requirements regarding their parking lot and some of their entries. That configuration changed and he does not have the details. It is an initiative that has been directed by the Police Department. We can ask them to come back and give an update on the design at the park. Tabing responded that would be helpful. He has heard that the footprint of the substation has enlarged since we saw it. Houtman will ask the Police Department if they can come back with their consultant and share what that is. Cabral asked about the pool designing process. You mentioned they are designing Phase 2 now, are they doing any community outreach and getting perspective from the community? Houtman responded we have done that already, what they are doing nowis coming up with the final blueprints, the fine points like gallons per minute, the exact places where the sprays are going, and those fine design points. The conceptuals and themes have already been done. Goter asked if at the next meet we could get a report on the dog parks. Could we get an overview of what we have done, what is on the table and what opportunities there might be to enhance that. Houtman responded he can share some ideas about locations to add new dog parks and a plan of locations we want to explore, but we do not have any funding. Goter stated there was discussion of the Golf Advisory Committee attendance issue that was going to be resurrected. Where are we at with that issue of the GAC membership? Houtman BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 9 of 10  responded we sent letters to two individual members that have not attended the meetings. One responded they were not interested in continuing to stay on the committee and we have not heard back from the other. The deadline is later this week before we can take any action. We will share with our Park Board president when we get that information. Geter asked if it will be on the agenda next month as well. Harlenske responded yes, because the Board has to take certain actions to remove them, depending on how the second member responds. If those of you whose reps these are will be ready to make a new appointment we should do that too. Adjourn There being no further business, the meeting was adjourned at approximately 4:46 p.m. The next regularly scheduled meeting will be a virtual meeting held on Monday, September 14, 2020. ls/Eddie Fahnestock Eddie Fahnestock, President BOARD OF PARK COMMISSIONERS REGULAR MEETING August 10, 2020 Page 10 of 10