Board of Park Commissioners

Board of Park Commissioners Regular Meeting Minutes Monday, October 12, 2020 CITY OF 3:00- 5:00 P.M. WICHITA https://youtu.be/70jLLuHFcVs Members Present: Alejo cabral, Troy Palmer, Hoyt Hillman, Tori Deatherage Members Absent Eddie Fahnestock, Ty Tabing, Dale Goter Guests: Hank Moyer and PJ Novick, Confluence City Staff: Troy Houtman (Director, Park & Recreation), Elizabeth Harlenske {Assistant City Attorney), Penny Garding {Clerk), Reggie Davidson, Troy Hendricks, Gentry Thiesen, Emma Li-Wormington, David McGuire, Brian Hill, Larry Hoetmer Bl!!! DesaiDtion Call to Order Tori Deatherage, 2nd Vice President, called the meeting to order at approximately 3:04 p.m. Announcements: There were no Announcements Public Comments: There was no Public Comment 1 Approve Minutes Recommended Action: Approve, sign and file minutes of the September 14, 2020, Board of Park Commissioners Regular Meeting. Motion by Palmer, second by Cabral, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the September 14, 2020, Board of Park Commissioners Regular Meeting (4--0). 2A Park Board Retreat - 2020 Houtman stated since we don't have all members here we will wait on this topic. In the past we have always had a retreat for about 3-4 hours at a location with just the board and a few staff members to strategize for the future, look at goals and. It has been 2-3 years since we have done one. We usually do it on a Saturday so we can dear our schedules and roll up our sleeves and put some things out in the future. We'll bring the topic back next month. Deatherage asked what time frame we are looking at doing that. Houtman responded we typically have them in December. Palmer inquired if we had one last year at Botanica. cabral confirmed yes. 3A Clapp Park Houtman stated we have PJ and Hank here to go over what is being worked on. They will go over some of the things we have been finalizing and putting the vision together. PJ Novick, Confluence, provided an update on where they are as of now. They will discuss the concept summary and what they heard from the public; site plan updates and a series of enlargement plans. They took three concepts to the public: the Great Lawn, the Promenade and the Prairie Edge. We had 230 comments on the three posts. We put those comments into a spreadsheet and tried to figure out what were the major things heard. A lot did not come out saying they wanted one or the other; it was more comments about likes and dislikes. They did have 19 true votes on particular concepts. Of the overall general concepts, three rose to the top: more bike infrastructure, concern about amount of concrete and to BOARD OF PARK COMMISSIONERS REGULAR MEETING October 12, 2020 P,1ge 1 of6  preseryeJgreensiiace. ftie-Great'Ea_wn concepLhad 4 posiiives ana:p:rieg�til(es;the. P r,omenade ha_i:14 'pos_i!i.ves an.ii\;!; _n_ega_tive;_.a_n_d !hE!i Prairie Edge had'9ipositives. and'1 negative, we ]:>Ulled•.thc5se.fogether7ana�c,:ime;iip):with.a•conij:ic5site of'the.two cehte·r-' • <_ ' ,. - • concepts: Promenade at the.Prair_ie'.s Edge, Hank Mqyer went throughfand c!escrib_ed each of "'. - ' • • •�j : - :- - . . ' ' . . ' the areas: Entry Activity �ode wJth•aPraVi_e.6yerlo�l<;.Bis_tr();,�an_d S_heJI wi!h·�mphitheater seating, Farmer'sMarket/Ceiitral·Green with Shade:Structure,,ari-Aviation Hill, ani:l:creekway pollution removal systeni. South ofBou'ievan:i:�cffiiitV Nodef11vith,t:orrihole;C:our;ts;,Park Pavilion, Large,Shelter and De_sitrat\on P.l_aygro1,1nil; a62 ��t1,1ral-�pr�y G�oun_d. Tb the eas; Activity Node with:Half-Court:Basketball, Pic�lebalHCiiurts,,arid:PuinpTrack. To the•.west a Niightiorhboa.Park,Ncide,with-.NeighhorhQod'.Playg'rburici,Sniall,PaikPavilion, and Neighboihoodbog:�ark: Node,with 18 8.2le tils�-GolfCourse v,iith.a;Ra11iUon,ard)!::fa_m111ock Grove Area. Hillman inquired,about how tt\ey [ntend to h�n-_dle the_•floodirigJhaJofcurs•v,ii(h_irljhe park. Moyer re_)ipond_e_d they a_re "Yoi�tf!g ',:Vith B�alman �,Associate_s,,9ivil Engineers, but have not got into the,detail on that yet. They have been fold there are.Ways they ta'il set:ifJJ'oveiflows within the creek.thatwouid drai_n into the pondstoheip mitigaje sCJnje;oHf\e;d,011vnstre�m flo_oding, HiUman·�tated the desjgfl_ iricorpo_rat�s;mo[e shelte_rs th.a,!! he had:ariticip_ate_d an_d it is a very nice design. Houtman added orite we gefa h1asterplarfin�place,we will"sI>end:tifne .witti Stormwaterand talk through the things mentioned. Houtman,adciedhe h_as a meeting later.tnis week with the school dislrict,to,talk abC>ut:ihe parking lot:next,t'o the dog,park, • 3B Aquatics Master Plan - Art & Aesthetics Houtnfan stated lastmor\tli HiUgave a'gpod"over:vie1,\(of,.what is going on wiib;t�e,Aquatics l'ylaster Pian. Today heis going over thePh.ase 20 Aeg�ei:ics f_or tfie;riili]-,isa;a11,�_Harve_st Pool renovations and the.Linwood Splash Pad,conversion. Hiil s!ated todaywe are going _to l_ook anhe aestheti�:design conc1:pts anc! the t�oug�ts behind them. • LinwoodSplash'Pad- it is sdll:the,same basic.footP,rih\ currently 9csupied by, thepo_ol. We refained th_e lluildh1g. '{Ve'.re trying,to m��e itmore'Ofa family,exP,erience. The theme is a lost in tne wilderness/nature·. Harvest Pool� we'.\1e pulled;t_h_e/ence l_irie:,,tVJay,frQm•the p9,qL WttQqk !he}theme•from the name, the bouhty-ofthe Harvestand:the1lifefycle,6f r i'ature. The'filtef tiuilding;is'nbtibeing· replaced·sC> the artists have been tasked.to;niaI<e it fitin and look lii<e:fr needs to be'there, Minisa. Pool- we were,able to pull the fehi:e linemita little. We,wanted:toJeepttie aesthetics true to.a iot of the architecture iii,the·rarea. There .is'a stfohg Native Ameri�an pre�e_nc�Jn \his a,re�. '1J1e art sc_ulpt,ure;,IN[ll,�eI:l!e a� a�sha_ • - d_e:�fructUJ!!/histpryJl�sso11, - - - - lt'is a. replica of,a,Wii:hita Si.Jriim"er Lodge, • }\outm_a1 st'at_ed ""!e are ta,�i_11gJh}s to C:OIJ.1]�[1,n!!i<!<T:IJ.eglay. Q_ng�(fuat happens we,can take it outfo:bid'aria start:the,,proje'ct, Tne'..idea i�to,ge(ttiisdone:oy,si.i' • fnmefr next y ear, .• • itfwill!tie close. Pi\ase rwTli definitefv'fiedone, 3( C:hestE:(l'Le_l!o/js •P�rk Houtman stated there lias been a lotofdem61iti6n next fothe,park,andcthe footprint.of the park is"expanding, You W:iil get to seethe'design, bui'.[!;�as:si91Neg_]ow11 ),liorki11gi,fl,rqugh the processes- · _ with some,ofthe1s\akeholders:. -_ .. �· -·- -_"-_• _ _- w,/'ve - - - - - .,_ • _ ,·- - _ __ ,. hired •-f, artconsultants ' ' . to· . w-.ork-some "'� ·of-. - _ - i:he . art into ttie proJ'fosea design. :we will.bring.you,some of tlfe,desig-ns'.onte weiget,th):ough that l iloii:fio Ofp);RK.COMMISSiONflis'REG JLAR MEITING OctObE'r 12,. 2020 P�ge"2 of 6  process. There is a lot of interest in making this a really nice park. Cabral asked if the park is staying in the same location. Houtman responded it is at the same location, just getting a little bigger. It is going to expand by 30-35%. 4 Recreation Update (Reggie Davidson) Davidson shared September activities. Colvin Elementary Afterschool Latchkey Program-We implemented COVID precautions to ensure we are keeping participants and staff safe. Each participant has their own supply of markers, crayons, pencils, glue sticks, etc. Morning and afternoon groups have their own set of games and after ea"ch use, games are "quarantined" for 72 hours. Masks are worn at all times except snack time. Tables and chairs are wiped down after morning and afternoon programming. With hybrid learning going on we have about 25 students enrolled. Students from the school can attend for free through a_ program offered by the Housing Department. Edgemoor Recreation Center-We began our fall programming on September 14 and are getting good attendance in classes with the restrictions we have in place. The Light Up Edgemoor group held an event on Saturday, September 19 to help raise money for the lights. The tournament raised over $3,000 this year. We also had a social event held at the outdoor pickleball courts. It was a glow in the dark pickleball tournament with a DJ and good community support. Evergreen Recreation Center - We are looking at some different programming to expand participation. We offered a new Salsa Dance class that had 9 people register. The new Tae Kwon Do class had 10 participants. We rented a part of the facility to the Health Department to have an immunization clinic ·for kids going back to school. Great Plains Nature Center- We have a new caretaker at the Kansas Wildlife Exhibit. He is doing a lot of creative things and implementing some prog"ramming for the community. We are hoping to expand and bring some of that programming to the recreation centers and summer camps. Linwood Recreation Center - We did a Fireside Chat with Councilmember Brandon Johnson and discussed some tliings coming up and happening atthe Rec Center and with the Library moving to a different location. Linwood is one of five sites partnering with the Sedgwick County Election Office to provide Election Ballot Drop Boxes. A security system was installed by the County to monitor the boxes. One thing we have noticed while enduring the pandemic is an increase in park users. Drive-Boo Trick or Treat -A new event at Watson Park for kids to come out and do some trick-or-treating. We have 36 vendors already signed up for the event. We anticipate 2,000 people coming out for the event. 5 Golf Update (Troy Hendricks) Hendricks stated.September was great with 19,976 Rounds compared to 14,755 in September 2019. That is the most rounds played in September since 2014 a·nd that was a five course system. Revenue was up for the month by about $151,000, making this the best in the last five years. Expenses were up as well. Some of that was administrative charges that were posted since September is the end of third quarter. Auburn Hills continues to be up 19% in rounds, Tex Consolver is down 4%, Sim is down about 3%, both of those courses were closed for seven weeks in the spring. MacDonald still shows the most improvement with a 22% increase in rounds. Our memberships are still strong. We are at 1,164, with a little increase in BOARD OF PARK COMMISSIONERS REGULAR MEmNG October 12, 2020 Page 3 of 6  l Seniors and Young Adults. When we. look at the"f rstriine months, revenue is $3;081;533; Using the same methodology ih_at Financ_e usecl ih_is,swing, using !h_e s_ame prcijecHom for October, November and December this year, we.stiould be about-$3;569,000 at the end of the year. Expenses are down at about $2,641,000 at the end of September. Usingthatsame methodology, we would be.at about $3,456,000, whi_ch would;give us about$i13,000 of net income. That would be a good thing considering we.lost a lot of revenue in the spring. Using the same methodology for the Equipment-Repla'cement Fuhd,"through the end of the first nine months we'.ve generated $61,000 in reven_ue; Looking:_at what ..we did in:october, November -- and .. December '" - .. -- last - -- year,.that - - -· -·. - · - puts,us -•' , afabout .. ... . . $80,000., -. - - Plus.the money - . we will charge all members in November, we are estimating about $39,000; that.tirings usto about $119,000, which is comparable to 2019 and a.little more than 2_618, Conces_sion sales at the golf courses continues to be up, 1_4%_over SeRtembE!r of last-year. SLmwas•uP,il5%, -6.u_burn Hills is down 3%, Mac is 0up 83%, and Tex Consolver is up 1% .. we:wefe u·p $23,000'in greens fees without adjustments. When we factor in the adjustments, weiare up 51% w1tfrSi111 being up 45%, Auburn Hills up 58%, Mac[)_onald up-7;6% and Tex ConsohtE!_r llp;i;_1')'o0 Cart rev_enues continue-to be strong. We are up 32% month-to-date. Simcis up 28%,.Aubufn'.Hills up 31%, MacDonald is up 54% and Tex Consolver-is up 20%. Range business•is�great,:everyone coming back is practicing. Auburn.HUis is up 92% and Tex Consolver is llP 819:6. \Nhen_you factor in the new range at MacDon�ld, we are up 1559§ in Range-revenue,. We,had a significant electrical se"rvic:e problem•afSim. Qui seniite .line that•fomes in ohthe pole.from the property just north of the course,shorted out'justbefore:labor Day weekend. We h�d temporary seryice put in place. Wf! areworki�g with Evergy n_ow !O mqve a pole due to the new development on that p"roperty. The repaif"is•goir\gto be.$40-45;000. If-is a 440.arnp service. We should have itfixe{inthe nex\30-60 days. We are looking forward,to,getting away from single rider c�_rts and back to two rjder c_a..rts. With . fou,r carts,in - · - a group we are - seeing significant wear and tear and damage. The Golf,Advisory Committee asked aUheirlast meeting aboutthe·p·ossibility of some.cartfee increases. We are'goihg to put together some information to send out to them ne_xf week. Houtman stated he would like to talk about-the·,two·vac:ancies oh the,_GolfAdvisory Committee. He spoke with'Tabing.earlier in the day and he has npt selected anyone. It is important we get this done. Cabral-isworking on itas well. .Hopefully by n'ext month you can bring that so we can get those folks on'the'GAC, there are•going to be a lot of decisions to make in the near future, Hillman asked about-the green·s fee adjustments. Hehdricks!respohded.our g"re·ens fees that are paid when a golfer comes'i"nto:the,courseswere up s·23;00d'trom people'justcoming in and paying greens fees. Wha;f we haye,b�e_n doing a[i°year loQg'is taJiing our !)lembership fees that are paid on a monthly-ba·sis.and•allocating:those hack out,tcithe courses based .ori rounds played. by members,at each.co_urse. That w_<ls aboutS85,00CHcir theimonth of;September, When you factor that in the Golf Division.is up about:51% in greens.fees. 6 Wichita.Parks Foundation-Update;,(Troy_Houtman) Houtman:state{he and'Cabral,sadn on tl1� la�t rl)e�iing. It was.a_bri_etrne.eJ1ng:j:1utjn_ey are stHI talking:abourhow to spend,the:Plates for Parks money: Right nowwe have collected over i $160;000. If looks like we are getting about$15;000Jper month now:, The discussi6n,is h'c w.t6 spend that money HO"'! c_an;\fJe,publicize:i31!d pro111cfre,tb_e;pl1fres to go:a_long,with � nii::e capitalimprovement,proje�t; there are,several on.the table to talk about. The'committee has not yetdeciaed how they warifto'evaluate ana prioritize projects. BOARD OF PARK COMMISSIONERS REGULAR MEETING Oct0tiE!r. 12,-2020 , Page 4 of6  Something we have talked about in the past, we used to have a member that was on both boards. Cabral had made the suggestion that he could be that person. He stated this started when he was contacted by several constituents in District I asking about how we can use the Plates for Parks funds for the lighting of Edgemoor Park, specifically the picklebaU courts. This started as trying to better understand the relationship between the Park Board and the Parks Foundation and how we can work together on some projects. It doesn't have to be him if there is a better candidate to be on both boards. He would like to have someone from the Park Board represented on the Parks Foundation board so they have an understanding of what we are doing and we have an understanding of what they are doing as well. Palmer motioned and Deatherage seconded. Motion by Palmer, second by Deatherage, IT WAS UNANIMOUSLY VOTED to have Cabral serve as a Park Board representative on the Wichita Parks Foundation Board (4-0). 7 OJ Watson Park Committee Update (Troy Houtman) Houtman stated we need to work on trying to get some adjusted prices on the project for the four season shelter. We are going to wait until after Christmas, in the next fiscal we have another $100,000 we can tap into to work on that project. It costs too much, but there is so much in there we want to keep, so we are going to wait and use those dollars toward that project. They are doing great with their programming and other projects as well. 8 Aquatics Master Plan Update (Troy Houtman) No additional updates. 9 President's Update (Eddie Fahnestock) No update. 10 Director's Update (Troy Houtman) Houtman stated things are starting to come back to normal but we are managing the COVID situation. We had Movies in the Park a couple weeks ago at Naftzger Park. It was pretty successful. The interesting thing is Katie put out 8 x 8 boxes that were socially distanced six feet apart. We didn't have to tell people what to do, they all just went into their boxes. We had the Wichita Symphony play at 12 different park locations this past weekend. Between all 12 sites we had about 900 people attend. Houtman stated the Park Board has a President, a First and a Second Vice President. When 0 Mr. Goter came in he replaced Ramsey who was our First Vice President. We need to think about elections. You might think about who you want in those positions. We will put it on the agenda next month and vote. We are behind, we vfere·supposed to do that this past summer. Harlenske stated April was the month where the president was to appoint a nominating committee and elections were to be held in June. Terms ran out the end of March. We will need to look at that as well. We can send out whose terms are out. The nominating committee is supposed to be the First Vice President and the Second Vice President, since there is no First Vice President, it is up to the Second Vice President. It is a small board and people don't fight for the offices, hopefully we can get a slate and have it voted on in our next meeting. Deatherage asked if we wanted Fahnestock to fill in as the second person on the nominating committee. Harlenske responded we could do that. The Bylaws are silent on how you fill an officer's position. Using common sense, she recommends we just fill it and then go through the motions. We need to first fill the First Vice President position then have that person plus the Second Vice President be the nominating committee for the new slate of officers. Or we could do it all in one meeting. How would you all prefer to do it, all at once or in pieces? Hillman and Deatherage responded all at once. Deatherage and Fahnestock can work on a slate for next meeting. BOARD OF PARK COMMlSSIONERS REGULAR MEmNG October 12, 2020 Page 5 of 6  Adjourn There being no further business, the meeting was adjourned at approximately 4:09 p.m. The next regularly scheduled meeting will be a virtual meeting held on Monday, November 9, 2020. Isl Tori Deatherage Tori Deatherage, 2 nd Vice President • BOARD OF PARK COMMISSIONERS REGULAR MEETING October 12, 2020 Page 6 of6