Board of Park Commissioners

w A Board of Park Commissioners Regular Meeting Minutes Monday, February 8, 2021 CITY OF 3:00-5:00 P.M. WICHITA City Hall, ist Floor City Board Room Wichita KS 67202 Members Present: Eddie Fahnestock, Alejo Cabral, Hoyt Hillman, Troy Palmer, Dale Goter, Ty Tabing Members Absent: Tori Deatherage; Troy Houtman City Staff: Elizabeth Harlenske (Assistant City Attorney), Penny Garding (Clerk), Reggie Davidson, Gentry Thiesen, Emma Li-Wormington, David McGuire, Angela Buckner; Mark Manning (Finance); Sgt. David Nienstedt, Officer Nate Schwiethale (WPD); Larry Hoetmer (PWU); PJ Novick and Hank Moyer (Confluence) Item Descri�tion Call to Order Eddie Fahnestock, President, called the meeting to order at approximately 3:03 p.m. Announcements There were no Announcements. Public Comments There were no Public Comments. 1 Approve Minutes A. Recommended Action: Approve, sign and file minutes of the January 11, 2021, Board of Park Commissioners Regular Meeting. Motion by Palmer, second by Fahnestock, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the January 11, 2021, Board of Park Commissioners Regular Meeting (4-0). B. Recommended Action: Approve, sign and file minutes of the January 19, 2021, Board of Park Commissioners Special Meeting. Motion by Goter, second by Fahnestock, IT WAS UNANIMOUSLY VOTED to approve, sign and file the minutes of the January 19, 2021, Board of Park Commissioners Special Meeting (4-0). 2A New Items for Consideration Franchise Fees Mark Manning: 1% Westar fund is for forestry and over $31M has been collected since 2015. Dale Goter: What % of budget forestry account for, full extent of forestry budget, any misdirect of funding, and any stipulation of fund spending? Manning: Does not count for CIP, one-offs, tree planting. No misdirection known, and 1% for hiring, purchasing, planting and maintenance of trees. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 8, 2021 Page 1 of 5 2B H.O.T. Update Nate Schwiethale: Consists of 4 officers that is a city-wide team. It is the only team that can enforce camping ordinance, has a bus program to reunite with families, and cleanup sites. Responds with traditional policing. Identified 186 homeless camps in 2018, 289 camps in 2019 and still gathering information for 2020. In 2011 there were 634 homeless and 140 chronic with numbers improving to 573 homeless and 33 chronic in 2018, that is a 78% decrease. Goter: Thank you for what you do! What about sleeping in cars? Schwiethale: Sleeping is legal, unless long-term. David McGuire: Park & Recreation deals with homeless in parks. Homeless is moving up to the North along the river, and P&R has a good relationship with H.O.T. 2C Recreation Goals Angela Buckner: Main goal is to provide high quality and diverse programming and events that create Raving Fans engages public. McGuire: KRPA - have to establish goals, currently submitting for KRPA certification. Buckner: Review/Revise program evaluations. Measurable: Staff works with Survey Monkey. Achievable: Staff will review and implement necessary technology to meet guidelines. Relevant: Allows for pre-program and post-program analysis for PROS goals. Time Bound: Create electronic evaluation process by Fall of 2021. Implement annual program evaluation- establish PROS goals by Fall of 2022 Create Justice (social justice) Equity Diversity Inclusion - JEDI program initiative and establish programs by Fall of 2025. Identify & Establish Beneficial Partnership - Establish business/community organization partnership by Fall of 2022 Develop Virtual Senior Learning Programs - Specific: Research, develop and establish at least 2 virtual distance learning program opportunities for seniors. Make necessary Infrastructure/updates and Improvements - Establish two programs by Fall of 2030. Update Department of Recreation facilities to be Wi-Fi enabled - establish two programs by Fall of 2030. Fahnestock: Keep up the great work! BOARD OF PARK COMMISSIONERS REGULAR MEETING February 8, 2021 Page 2 of 5 2D Park Maintenance & Forestry Goals McGuire: 2021 Goals include: Establish & implement paper free work order system - develop & implement by 12-30-2025. Create city-wide tree inventory - identify trees that are Wichita assets- develop & implement by 12-30-2022. Increase overall city-owned park acreage - goal to acquire 5% {250 acres) additional park property base off current Park Department property ownership at a minimum of every two years - secure and purchase acreage by 2030. Develop all undeveloped park acreage into useable park spaces. Develop and implement park improvement plans by 12-30-2030. Develop 10% of undeveloped acres into useable space. Replace existing Park Maintenance building- Develop and implement master plane for replacement by 12-30-2028. Finish installing the Engineered Wood Fiber playground safety surfacing at playgrounds - Develop and implement by 12-30-2026. Design and construct an esports stadium. Develop and implement by 12-30-2030. Bring service level of all parks to Level 2 according to PM Service Operations Manual. Develop and implement by 12-30-2030. 2021-2023 budget proposal, approximately 120 individual city properties will convert from Level 2 to Level 3, saving approximately $195K to city budget. Using modern technology to implement Park Usage Counting System. Develop and implement by 12-30-2030. Goter: On cost savings going from Level 2 to 3, is that reflection of reduced use private contracted vendors and is there flexibility? McGuire: All contacted vendors appreciate being notified and this allows them to be able to bid on other jobs. Hillman: Are you working with Metropolitan Planning/Advanced Planning to see if they can set aside land? McGuire: We are included in that, but we can do better. Developers are doing park spaces on their own. Fahnestock: Are there any incentives for land donations? McGuire: Will look into that. Goter: All for counting trees, just not sure of the cost. McGuire: It is a lot, but it would help develop "truck routes" and could help assign correct number of staff. Current backlog is over one year. Fahnestock: Old library for an esports stadium, have you reached out to the downtown development and are there any other locations considered? McGuire: The height of the library would be good for events due to screen sizes. Palmer: It is said by 2022, there will be more people watching esports than the Super Bowl. SE Park Department Goals Gentry Thiesen: Admin goals established through PROS plan. Used for budget, performances, measurement, evaluation and KRPA documentations. Follow up mid-year and end of year. Improve new employee orientation to department. Developed more standardized. Employee training and development- documenting external training to city system. Create more diverse, equitable and inclusive department. 2F KPRAAwards Gentry: Fahnestock to receive award for Distinguished Board/Commission Member, Becky Tuttle to receive for Elected Official and Brent Thomas to receive for Distinguished Volunteer, and Plates for Parks program Distinguished Public Service. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 8, 2021 Page 3 of 5 2G Naftzger Park Gentry: Management services agreement extension - Wave and P&R unable to execute events due to pandemic. Proposed extension: Pilot project of 2 years, unsure of activities 1st year. Allow Wave to develop logistical plan for staffing and programming. Same financial provisions. All other provisions will continue. Recommendation to approve agreement and authorize necessary signatures. Fahnestock: Are there any talks of bringing back March Madness? Gentry: Troy would be better to ask. Fahnestock motion to approve, Cabral second, unanimous pass. Motion by Fahnestock, second by Cabral, IT WAS UNANIMOUSLY VOTED to extend the management services agreement with WAVE (4-0). 2H Athletic Courts Larry Hoetmer: 2021 Athletic Court System Capital Improvement 177 courts: 71 tennis, 40 BB/multi use, 38 sand volleyball, 19 Pickleball outdoor, 3 tetherball, 2 tennis practice walls, 3 Futsal, 1 shuffleboard. Current athletic CIP funding: $225K annually 2021-2030: $2.2SM total - $17K per court to remove and replace poor condition courts. No new/rehab court lighting- no support system currently. Current projects: Tennis Center-13 courts, 3 new courts and 6 pickleball courts. Under- design: Osage, Spruce, and Piatt Parks Inventory Adjustment: Southview removed court to allow more greenspace. Goter: Is this expected to increase revenues and or participation? Emma Li-Wormington: Can provide updates going forward. Hillman: Any spectator seats for tournaments at the Tennis Center? Hoetmer: There will be seating in the new area built. Goter Move to approve with amendment to include financials, Hillman second, unanimous pass. Motion by Goter, second by Hillman, IT WAS UNANIMOUSLY VOTED to approve the presentation and include the revenue opportunities and expectations (4-0). BOARD OF PARK COMMISSIONERS REGULAR MEETING February 8, 2021 Page 4 of 5  3A Clapp Park Hoetmer: Very extensive community response to the public survey. 960 participants and over 3K views on Facebook. PJ Novick: Master plan presented to District Advisory Board includes Promenade, children's area, neighborhood area, disc golf, small playground shelter and dog park. Hank Moyers: Promenade area to include bistro patio, shade shelter, amphitheater, all- season shelter, and aviation hill. Vehicles will be able to travel from Harry to Oliver. Parking lot will have 112 spaces, near bistro, over 100 spaces near shelter and a Forebay Pollution Removal system in the drainage culvert. Active area will include cornhole courts, playground, year-round pavilion, splash park, 84 parking spaces and multiple ponds. Athletic area includes pickleball courts, basketball courts, bike track, 70 space parking lot, and pavilion with restrooms. Goter: Is there a budget overlay, describing cost timeline, or budget source funding? Moyers: Working on business plan with sub-consultors and with Larry Hoetmer to get phasing timeline. Hoetmer: In process now. Working with Troy for long range plan. Hillman: Estimate on dirt work or grants available? Hoetmer: Not at this point currently, working on numbers now. Possible update within the next couple meetings. Cabral motion to support plan as is, Hillman second, unanimous pass. Motion by Cabral, second by Hillman, IT WAS UNANIMOUSLY VOTED to support the plan as presented (4-0). 3B RFP Process Harlenske: Last month meeting no city policy, admin regulations or Council policy outlining or mandating sale of city property. No legal requirement for RFP - best practice to draft and is most transparent. QT did offer to purchase corner of Clapp Park; Park Board opposed the sale. If unsolicited offer is received, staff review offer to conduct highest and best use, superior to use of land. 9 President's Update Fahnestock: Would like to elect Michael Ward, owner of LowSide Golf, to the Golf Advisory Committee. Motion by Fahnestock, second by Palmer, IT WAS UNANIMOUSLY VOTED to Elect Michael Ward, to Golf Advisory Committee (4-0). Adjourned There being no further business, the meeting was adjourned at approximately 5:23 p.m. The next regularly scheduled meeting will be held on Monday, March 8, 2021. BOARD OF PARK COMMISSIONERS REGULAR MEETING February 8, 2021 Pages of s