Board of Park Commissioners

w A Board of Park Commissioners Regular Meeting Minutes Monday, August 9, 2021 CITY OF 3:00- 5:00 P.M. WICHITA City Hall, ist Floor City Board Room Wichita KS 67202 Members Present: Eddie Fahnestock, Ty Tabing, Alejo Cabral, Tori Deatherage, Philip Simon, Troy Palmer Members on Teams: Chris Pumpelly City Staff: Penny Garding (Clerk), David McGuire, Reggie Davidson, Angela Buckner, Emma Li­ Wormington, Elizabeth Harlenske, Vice Mayor Brandon Johnson, Paul Gunzelman, Elizabeth Goltry, Zach Kramka, Councilmembers Bryan Frye and Becky Tuttle Item Descri�tion Call to Order Eddie Fahnestock, President, called the meeting to order at approximately 3:03 p.m. Announcements This will be Ty Tabing's last meeting. He will be relocating. Public Comments Kim Neufeld regarding Clapp Park Plan. Thank you for this improvement to the south side. Would like road from Harry to Oliver designed, not just a pass through, but with safety in mind. Keep more trees, they add to the uniqueness, wildlife, and natural scenery. Would it be possible to consider the dog park sooner, as lots of pets go through the area. Want to make sure there will be bathrooms and water fountains available. Would like safety to be considered through the park, especially in the evenings and nighttime hours. 1 Approve Minutes Recommended action: Approve, sign and file minutes of the July 12, 2021, Board of Park Commissioners Regular Meeting. MINUTES ARE NOT AVAILABLE AT THIS TIME. VIDEO RECORDING IS AVAILABLE HERE: Board of Park Commissioners Meeting August 9, 2021 - YouTube 2 VM Brandon Johnson: Opportunity to renovate McAdams Rec Center to almost triple its size. Would like to honor former Mayor Carl Brewer by naming facility for him, Carl G Brewer Community Center. Currently going to Council on· August 24th . There is a private donor willing to do a 0% loan to complete the project. Troy Palmer: What's the term of the loan? Name of donor? Johnson: No payments for the first 3 years, start making payments on the 4th year. Can extend if there are any impacts to District I CIP. I cannot disclose names right now. Tori Deatherage: Are any other names for consideration? Alejo Cabral: No, and we have reached out to his family. Former Mayor Brewer was the first African American elected to mayor and former council member. He made countless contributions to District I and the McAdams Recreation Center. Motion by Cabral, second by Fahnestock IT WAS UNANIMOUSLY VOTED to rename the facility the Carl G Brewer Community Center. (7-0) BOARD OF PARK COMMISSIONERS REGULAR MEETING August 9, 2021 Page 1 of 4 2A Proposed Operating Budget and CIP - Elizabeth Goltry Engagement: City Council Discussion April 8th- Preliminary budget overlook May 25th - Budget options and ARPA overview June 1st- Budget options discussion Budget Development-Preliminary Revenues were improving but ability to file positions or improve service levels was limited. Decreased in interest earnings lowered the General Fund base. Budget Development- Evolving Environment Primary revenues continue to improve (sales & property tax). Activity based revenues are slowly recovering (transient guest, rents and charges for services). ARPA funding eligibility clarified. Budget Development- City Mission As an exceptionally well-run city, we will keep Wichita safe, grow our economy, build and maintain infrastructure and provide conditions for living well. Budget Development-ARPA Fill vacant positions, fund several operating budget initiatives, stabilize the General Fund, fund various capital projects, and include $20M for community initiatives. Budget Overview Total proposed mill levy is 32.749, equal to 2021 adopted budget, General Fund reserves are estimated at $41.lM or 16% of expenditures and budget is balanced for 2021-2023. CIP Overview Aligned to city missions and goals and the community, investment plan; financially sustainable based on debt metric; and consistent with prior policy decisions. Budget Highlights: Structure Cultural Arts, Parks & Recreation Department; General Fund budget includes services that were budgeted in Park & Rec and Art & Culture services; and authorized positions reflect a merged City of Wichita operation. Budget Highlights: Expenditures Reinstates budget for contracted mowing, tree trimming, and purchases; budget added for forestry equipment replacement in 2021; and refuse collection pilot program funded to allow increased park usage. Budget & CIP Calendar July 20th- S Proposed Budget presentation - set final hearing date and max expenditures. August 5 t- Evening proposed budget hearing at 6:30PM August 17th- Proposed budget hearing August 24th - Adopt Operating Budget and CIP Fahnestock: Any possibility that the golf courses will receive any ARPA funding with the 6 week shutdown for COVID? Goltry: Golf courses are one that does not meet the standards. Cabral: Is the Pickleplex included in the funding? Goltry: Unsure and I will email Penny. BOARD OF PARK COMMISSIONERS REGULAR MEETING August 9, 2021 Page 2 of4 2B Delano Greenway Project (Jeff Best) Final rendition is being presented. Currently working on the section from Sycamore to Osage. Next section will be bike path and parking. Some minor changes made with playgrounds and dog park locations. Fahnestock: What is the phasing process? Best: East to West and bike path is priority. Pumpelly: Any part of this plan to include restrooms? Best: Not at this time, financially it will not fit within the budget. Cabral: Where does the Farmer's Market fall in? Are we doing anything to slow Seneca traffic? Will there be other artwork besides the horns? Best: Farmer's Market will be between Dodge and Exposition, signalized crossing on Seneca for traffic, and bike racks will be decorative. Tabing: Will there be any lighting? Best: The lights will be similar to the ones along the river, on 10-12 foot poles. Palmer: Is Delano helping with financing? Best: Unsure at this time. Cabral: when do you imagine it will all be connected? Best: Construction Spring 2022, 9-10 months to get built out. Motion by Fahnestock, second by Palmer IT IS UNANIMOUSLY APPROVED to receive and file the current plan. (7-0) 3A GAC Appointee Simon would like to nominate Cody Hollister to GAC. Fahnestock second, unanimous pass. Motion by Simon, second by Fahnestock IT IS UNANIMOUSLY APPROVED to appoint Cody Hollister to the Golf Advisory Committee. (7-0) 4 Finance Update (Emma Li-Wormington) Department Overview Revenues: $873,981 41% of budget Admin: $11,798 -SBA Tower rental Recreation: $849,567- 21% rentals, 55% lessons/fees, 23% concessions PM & F: $12,616- special events, maintain Spaghetti Park, scrap sales Revenue comparison: 2019: $1,344,742 2020: $429,230 2021: $873,981 2021 to 2020- revenue increased by 67%, due to capacity limits- 2021 is lower than 2019 Expenses: 52% of budget Admin: $380,195 Recreation: $2,529,035 PM & F: $5,898,706 Golf Revenue & Expenses: $2,861,710/$2,104,767 Golf Admin: $36,797 / $346,694 Auburn Hills: $788,193 / $491,526 Tex: $767,999 / $396,855 Mac: $611,048 / $394,717 Sim: $657,673 / $474,975 2021 Net P & L: $756,943 Golf Admin Expense: 13% payroll/benefit 41% Contractual- bank charges, software license & maintenance fees, data center charges 46% Commodity- City Admin Charge $117,422 Public Safety Fees $41,065 BOARD OF PARK COMMISSIONERS REGULAR MEETING August 9, 2021 Page 3 of 4  6 Recreation Update (Reggie Davidson) Linwood: Partnered with Kansas Food Bank to help distribute lunches. Golden Age Club is holding dances every 2 weeks which are averaging 100 participants. Woodard: Japanese Swordsmanship Saturday class exploded with 16 registrants. Class will profit $215. Sunday painting classes continue to excel, profit $170.16. Edgemoor: Finished 9-week SOD program, kids enjoyed field trips and activities. No KDHE violations. 7 Golf & First Tee Update Davidson: RFP went out, waiting for proposals. 3 groups have shown interest and were given tours. We are expecting 5-6 proposals total. Pumpelly: Who is on the selection committee? Fahnestock: No names or decisions at this time. 8 Park Maintenance & Forestry (David McGuire) NAOM 2021 was held at Oak & Hyde Parks making this the 3rd year Wichita has held the event. Normal planning for August. 9 Wichita Parks Foundation Update No update at this time 10 President's Update No update at this time. 11 Director's Update Davidson: Hiring is taking place with lifted freeze. Gentry Theisen's last day was Friday. Adjourn here being no further business, the meeting was adjourned at approximately 4:20 p.m. The next regularly scheduled meeting will be held on Monday, September 13, 2021. �)-( ?���� �� BOARD OF PARK COMMISSIONERS REGULAR MEETING August 9, 2021 Page 4 of 4