City Council Meetings

Page 1 CITY COUNCIL PROCEEDINGS MAY 19, 2020 MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, May 19, 2020 Tuesday, 09:00 AM The City Council met in regular session with Brandon Whipple, Cindy Claycomb, Bryan Frye, Becky Tuttle, Jeff Blubaugh, James Clendenin, and Brandon Johnson. Staff Members Present: Bob Layton, City Manager, Jennifer Magana, City Attorney, and Karen Sublett, City Clerk. Mayor Whipple called the meeting to order at 9:03 a.m. Approve the minutes of regular meeting May 12, 2020 MOTION: Mayor Whipple moved to approve the minutes of May 12, 2020. Motion carried 7 to 0. Mayor Whipple read aloud the following Proclamations: National Public Works Week National Foster Care Month I) PUBLIC AGENDA - SUSPENDED II) CONSENT AGENDA ITEMS 1 THROUGH 8 MOTION: Mayor Whipple moved to approve consent agenda items 1 through 8 in accordance with the recommended actions shown thereon. Motion carried 7 to 0. COUNCIL BUSINESS III) BOARD OF BIDS AND CONTRACTS 1.) Report of Board of Bids and Contracts dated May 18, 2020. Attachment: 05-18-2020 Board of Bids.pdf Hannah Lang Finance Department, reviewed the item.  Page 2 CITY COUNCIL PROCEEDINGS MAY 19, 2020 MOTION: Council Member Tuttle moved to receive and file report, approve the contracts and authorize the necessary signatures. Motion carried 7 to 0. IV) UNFINISHED COUNCIL BUSINESS - NONE V) NEW COUNCIL BUSINESS 1.) PUBLIC HEARING AND RESOLUTION FOR LETTER OF INTENT TO ISSUE AIRPORT SPECIAL FACILITIES REVENUE BONDS, CLEMENS AVIATION, LLC. (DISTRICT II) Attachment: Agenda Report No. V-1.docx Attachment: 2020 IRB Wichita (c-2) Request for Authorization to Issue Bonds Attachment: Resolution 20-148 Tim Goodpasture Office of Economic Development, reviewed the item. Council Member Tuttle thanked Clemons Aviation for investing in our community and it is usually a recommended return on investment for the City of 1.03 and this is a 40.6., which is a significant investment and will be great to have new jobs come to Wichita and especially to District II. MOTION: Council Member Tuttle moved to close the public hearing, adopt the Resolution and authorize the necessary signatures. Bob Layton City Manager stated since we have two rooms at Century II, doesn't know if there is anybody in those rooms but may want to ask if there is any public comment on this item before voting on it. Mayor Whipple asked Communications staff Megan Lovely if there is anyone there who would like to comment publicly on this item. Megan Lovely stated there is no one here for public comment. Motion carried 7 to 0. 2.) ACQUISITION OF A PORTION OF PROPERTY AT 217 EAST DOUGLAS FOR THE CHESTER I. LEWIS REFLECTION PARK PROJECT. (DISTRICT I) Attachment: Agenda Report No. V-2 REVISED.docx Attachment: Real Estate Sale Contract Attachment: Area Map.docx Attachment: Resolution 20-157  Page 3 CITY COUNCIL PROCEEDINGS MAY 19, 2020 Mark Elder Office of Economic Development, reviewed the item. Council Member Frye stated regarding the demo of the building; it says in the agenda report that the land with the building removed and ground filled and graded and asked if that will be our expense or at the expense of the seller. Stated if it is our expense, where are those funds coming from, is it out of the TIF or is it the Park operating budget. Mark Elder Office of Economic Development stated that is the developer's expense and the acquisition and price includes not only the building but a portion of that demolition so when we acquire it, we are buying it as it with that land cleared and there will be no additional cost to demolish that building. Council Member Blubaugh stated this is all going to be borrowed against future TIF money, none of it will be new tax dollars and asked staff about maintenance to the park; do we have any estimates on what we would be looking at and would that be paid for out of the TIF. Mark Elder Office of Economic Development stated we don't have an estimate on what the maintenance will be but can refer to the Director of Park & Recreation. Troy Houtman Director of Park & Recreation stated the addition is not that much and the actual park is currently maintained in our budget and will be working with our new neighbors creating a development agreement with them to help with some of the services in that area as well. Stated we do not anticipate any extra dollars hitting our budget for maintenance. Council Member Johnson stated he wants to highlight several community stakeholders who reached out to him concerning this project. Stated there will be outreach to various groups, specifically the family of Chester I. Lewis to ensure that his legacy is highlighted in Reflection Square as well as groups like the local NAACP, which helped get this going. Stated there will be outreach, a meeting will be coming soon and this is not an attempt to get rid of the Reflection Square. MOTION: Council Member Johnson moved to approve the acquisition and authorize the Mayor to sign all necessary documents. Jennifer Magana City Attorney asked that the motion be clarified to also say adopt the resolution. AMENDED MOTION: Council Member Johnson moved to adopt the resolution, approve the acquisition and authorize the Mayor to sign all necessary documents Motion carried 7 to 0. 3.) 2020 LIFT STATION REHABILITATION. Attachment: Agenda Report No. V-3.docx Attachment: Resolution No. 20-149 Attachment: NOI 20-149 Don Henry Department of Public Works & Utilities, reviewed the item.  Page 4 CITY COUNCIL PROCEEDINGS MAY 19, 2020 MOTION: Mayor Whipple moved to adopt the resolution, and authorize the necessary signatures. Motion carried 7 to 0. 4.) 2020 PARK FACILITY ENHANCEMENTS. Attachment: Agenda Report No. V-4.docx Attachment: Resolution No. 20-150 Larry Hoetmer Parks & Recreation Department, reviewed the item. (Mayor Whipple left the bench; Vice Mayor Claycomb in the chair) MOTION: Mayor Whipple moved to adopt the resolution, authorize the necessary signatures and authorize the initiation of the project. Motion carried 7 to 0. 5.) CORONAVIRUS EMERGENCY (ER) SUPPLEMENTAL FUNDING PROGRAM SOLICITATION. Attachment: Agenda Report No. V-5.docx Deputy Police Chief Wanda Givens reviewed the item. Fire Chief Snow reviewed the item. Council Member Tuttle stated on one of the slides it mentions the Emergency Manager position and asked staff for more information on that position and if it is a temporary position and when the funds are no longer available, how will that position be funded. Deputy Police Chief Wanda Givens stated the grant runs for two years but does not know if the position will be carried on after the second year. Council Member Tuttle stated it would be challenging to hire someone and then not know if we would be able to sustain the position when the funds are no longer available so if it is two years we will have time to see if we can find some additional funding or maybe additional grant funds will be available. Council Member Frye stated not only the position would require ongoing funding but so would the software and asked staff what is the dollar figure for both the position and the software. Deputy Police Chief Wanda Givens stated she does not have that information with her. Fire Chief Snow stated the software for a two year program is around $17,000 which is both the initial purchase of it and the upkeep of it. Stated the yearly annual update on this software program is approximately $2,000 and our budget will be able to incur that without any additional funds. Bob Layton City Manager stated he believes the position is in the range of $50,000 to $60,000.  Page 5 CITY COUNCIL PROCEEDINGS MAY 19, 2020 MOTION: Mayor Whipple moved to approve the grant application and authorize the necessary signatures Motion carried 7 to 0. 6.) QUARTERLY FINANCIAL REPORT FOR THE QUARTER ENDED MARCH 31, 2020. Attachment: Agenda Report No. V-6.doc Attachment: Quarter 1 Financial Report.pdf Shawn Henning Director of Finance, reviewed the item. MOTION: Mayor Whipple moved to receive and file the Quarterly Financial Report for the quarter ended March 31, 2020. Motion carried 7 to 0. 7.) OVER ESTIMATE BID FOR AQUATICS MASTER PLAN PHASE 1A. (DISTRICTS IV AND V) Attachment: Agenda Report V-7.doc Attachment: Revised Bid Tab.pdf Gary Janzen Public Works & Utilities, reviewed the item. MOTION: Council Member Blubaugh moved to approve the revised estimate, approve acceptance of the lowest bid, and authorize the necessary signatures. Motion carried 7 to 0. COUNCIL BUSINESS SUBMITTED BY CITY AUTHORITIES PLANNING AGENDA VI) NON-CONSENT PLANNING AGENDA - NONE HOUSING AGENDA VII) NON-CONSENT HOUSING AGENDA - NONE AIRPORT AGENDA VIII) NON-CONSENT AIRPORT AGENDA - NONE  Page 6 CITY COUNCIL PROCEEDINGS MAY 19, 2020 COUNCIL AGENDA IX) COUNCIL MEMBER AGENDA 1.) RESOLUTION IN SUPPORT OF THE SALVATION ARMY. Attachment: Agenda Report No. IX-1.docx Attachment: Resolution 20-151 Attachment: Letter of Support.pdf Council Member Frye stated he wants to recognize the work that the Salvation Army does in our community. Stated they are one of the non-profits that operate with the lowest budgets and most cost effective return on the work that they do and during this time of crisis in our community, they are especially challenged and our support by words and a resolution would inspire other people to give to them and thinks this is appropriate. MOTION: Council Member Frye moved to adopt the resolution approving a letter of support and authorize all necessary signatures. Motion carried 7 to 0. 2.) RESOLUTION IN SUPPORT OF LOCAL INDEPENDENT LIVE MUSIC VENUES. Attachment: Agenda Report No. IX-2.docx Attachment: Resolution No. 20-152 Vice Mayor Claycomb thanked Adam Hartke for bringing this to our attention. Stated these venues are really important to the employees who work there and to our community's quality of life and hopes to see the live music venues come back as soon as possible considering public safety and health. MOTION: Vice Mayor Claycomb moved to adopt the resolution of support and authorize the Mayor to sign. Motion carried 7 to 0. 3.) RESOLUTION ADOPTING PROCEDURES FOR PUBLIC COMMENT. Attachment: Agenda Report No. IX-3.docx Attachment: Resolution No. 20-156 Jim Jonas Communications Director, reviewed the item. MOTION: Mayor Whipple moved to adopt the resolution and authorize the Mayor to sign. Motion carried 7 to 0.  Page 7 CITY COUNCIL PROCEEDINGS MAY 19, 2020 X) COUNCIL MEMBER APPOINTMENTS AND COMMENTS 1.) Board Appointments - NONE. Council Member Johnson stated he wants to highlight the wonder work that Healthcore Clinic is doing in the community, they invited him and the Mayor out for a tour and an opportunity to get tested on camera to show folks how easy it was and encouraged folks to get tested. Mayor Whipple stated the work they are doing is amazing and is free to get tested and they also have the anti-body test as well. Council Member Tuttle thanked our elected at the national level and a special thanks to Senator Moran, Senator Roberts, Congressman Estes and Congressman Marshal. Stated she received a call from Senator Moran on Sunday just for the purpose of checking in on the City to see how we are doing and if there is anything that we need. Stated she was impressed with the outreach and concern for our community and commends them not only for their exemplary service everyday but especially their support of cities during this Pandemic and economic crisis that we are having. RECESS - EXECUTIVE SESSION MOTION: Mayor Whipple moved to recess into Executive Session for 20 minutes to receive information on a pending lawsuit appraisal pursuant to K.S.A. 75-4319(B)(2) for legal consultation with the City Attorney which would be deemed privileged in the attorney-client relationship, pending litigation and legal advice. The Executive Session is required to: protect attorney-client privilege and the public interest. The Executive Session will begin at 10:15 a.m. and end at 10:35 a.m. The meeting will resume in the Council Chambers. Motion carried 7 to 0. RECONVENE The City Council reconvened in the Council Chambers at 10:38 a.m. ADJOURNMENT MOTION: Mayor Whipple moved to adjourn the meeting. Motion carried 6 to 0 The meeting was adjourned at 10:39 a.m. Respectfully submitted, Karen Sublett, MMC City Clerk  Page 8 CITY COUNCIL PROCEEDINGS MAY 19, 2020 ATTACHMENT 1 - CONSENT AGENDA ITEMS 1 THROUGH 8 II) CITY COUNCIL CONSENT AGENDA ITEMS 1) APPLICATIONS FOR LICENSES: a.) Applications for License. Attachment: Applications for Licenses May 19.docx 2) APPLICATIONS FOR LICENSES FOR CEREAL MALT BEVERAGES: a.) Applications for Licenses to Retail Cereal Malt Beverages: Attachment: CMBS FOR MAY 19.docx 3) PRELIMINARY ESTIMATES: a.) List of Preliminary Estimates. Attachment: PEsforCC_05-19-20.pdf 4) PETITIONS FOR PUBLIC IMPROVEMENTS: a.) Petition for Improvements to Serve Catholic Charities Addition. (District VI) Attachment: Agenda Report No. II-4a.doc Attachment: Supporting Documents Attachment: Resolution 20-153 5) AGREEMENTS/CONTRACTS: a.) Union Pacific Railroad (UPRR) Pipeline Crossing Agreement for Mt. Vernon from Broadway to Southeast Boulevard. (District III) Attachment: Agenda Report No. II-5a.doc Attachment: Agreement UNCATEGORIZED ITEMS: 6.) OVER ESTIMATE BID FOR AQUATICS MASTER PLAN PHASE 1A. (DISTRICTS IV AND V) (MOVED TO NEW BUSINESS, AGENDA ITEM V-7)  Page 9 CITY COUNCIL PROCEEDINGS MAY 19, 2020 7.) CHENEY DAM MUNICIPAL OUTLET WORKS FOOTBRIDGE PIER REMOVAL EXIGENCY. Attachment: Agenda Report No. II-7.docx Attachment: CO.pdf Attachment: Resolution No. 20-154 Attachment: NOI 20-154 8.) FIRE PREVENTION AND SAFETY GRANT PROGRAM. Attachment: Agenda Report No. II-8.docx Attachment: FY_2019_FPS_NOFO_Final.pdf II) CONSENT PLANNING AGENDA ITEMS - NONE II) CONSENT HOUSING AGENDA ITEMS - NONE II) CONSENT AIRPORT AGENDA ITEMS - NONE