City Council Meetings

Page 1 CITY COUNCIL PROCEEDINGS MAY 26, 2020 MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, May 26, 2020 Tuesday, 09:30 AM The City Council met in regular session with Brandon Whipple, Brandon Johnson, Becky Tuttle, Cindy Claycomb, Bryan Frye, James Clendenin, and Jeff Blubaugh. Staff Members Present: Robert Layton, City Manager, Jennifer Magana, Director of Law, and Jamie Buster, Deputy City Clerk. Mayor Whipple called the meeting to order at 9:31 a.m. Approve the minutes of regular meeting of May 19, 2020 MOTION: Mayor Whipple moved to approve the minutes of regular meeting of May 19, 2020. Motion carried 7 to 0. II) CONSENT AGENDA ITEMS 1 THROUGH 8 Council Member Frye asked to pull item 7 for discussion. MOTION: Mayor Whipple moved to approve consent agenda items 1 through 8 in accordance with the recommended actions shown thereon, with the exception of item 7 being pulled for further comment. Motion carried 7 to 0. Council Member Frye stated this is an opportunity for a grant to fund 12 additional firefighters provided by Homeland Security, FEMA, and other assorted federal programs. Stated this is a fantastic opportunity for our community to receive this grant funding. Stated it is only for three years maximum, at the end of those three years we have a decision to make. Stated considering the revenue projections that we have been seeing lately it is always a concern to him that we are being financially responsible and prudent going forward. Stated he has asked about a staffing study and what we are doing with the Fire Department, there has a police study done recently and are following that model but have not had a Fire Department study in several years. Stated he would like Chief Snow to give a highlight of a proposal she has regarding the staffing study and where we go from here looking at this long-term. Chief Snow stated in 2019's budget they were very frugal and able to secure the funding of  Page 2 CITY COUNCIL PROCEEDINGS MAY 26, 2020 roughly $230,000. Stated they would like to secure this funding and set it aside for predictive analytics. Stated they have known for about 20 years that they have not done a staffing study. Stated they have secured the funding for predictive analytics and their game plan is to have an RFP out by the end of July with full implementation by September 2021. Stated the predictive analytics will take historic and present data and will allow us to ensure that we are right sized and that we are the most efficient we possibly can be, providing the best service and meeting all of the service needs of the community. Stated this is a general overview. Stated they have looked at specifically two software packages that they think will be a good fit, but will go out for an RFP and see if there is anything else out there. Council Member Frye inquired as to the timeline for the completion of the staffing study. Chief Snow stated they hope to have the whole thing implemented by September 2021. Stated Truck 5 is currently in a separate SAFER Grant that will expire in 2022 which will give them about six months to look at the current deployment and gather data and give more informed decisions. Council Member Frye stated that by the end of the grant period, the three years, we should have the staffing study done and will know if we are right-sized, the allocation of resources and hopefully be in a much better financial position to be able to fund these positions if we need these additional 12 going forward or not. Chief Snow stated that is correct. Stated the software program is constantly updating and every pay period they will be able to get new data and new numbers. Council Member Frye stated he is always supportive of emergency services and making sure we are keeping our community safe but in these economic times right now looking at adding 12 additional bodies beyond three years from now is a tough thing to agree to right now. Stated it is hard to deny the opportunity to get 12 firefighters without us having to add any to our budget while we figure this out. Stated he is supportive of it and just wants to make sure we are looking at it from a bigger picture. Council Member Tuttle stated the agenda report says it is about $2.8 million and 0% commitment financially from the City, it is for the 12 positions but is it also for all of the equipment necessary for them to be able to function safely and perform their duties. Chief Snow stated that is correct. Stated they have two trucks currently in reserve and will pull one of those out of reserve. Stated a reserve truck is a machine that still has some worth to it. Council Member Tuttle stated she wanted to say thank you to Chief Snow and her team. Stated her background before being on City Council was extensively in grant writing and fund seeking and knows the time commitment this takes in addition to everything else you do and thank you to you and your team for your efforts on this. Chief Snow stated they appreciate their support.  Page 3 CITY COUNCIL PROCEEDINGS MAY 26, 2020 Mayor Whipple stated that with COVID the grant regulations were changed and this is now costing us nothing. Stated there were concerns before when we had to take items out of our budget given the current situation but now this is costing us nothing. Stated it is amazing that we are going to get 12 firefighters during this time. Stated the staffing study will show that we are on par. Stated he is supportive of this and understands that three years from now we might be in a budget situation where we cannot sustain the extra 12 positions but we might be in a situation where we can. Stated that three years from today the budget might look a little different than it does now. Stated it is a little bit like football where talking about a budget three years from now is like talking about who will be in the Super Bowl three years from now, a lot can change. Stated he is supportive of this and looks forward to the staffing study. MOTION: Mayor Whipple moved to approve consent agenda item 7. Motion carried 7 to 0. COUNCIL BUSINESS III) BOARD OF BIDS AND CONTRACTS - NONE DUE TO HOLIDAY COUNCIL AGENDA IX) COUNCIL MEMBER AGENDA - NONE X) COUNCIL MEMBER APPOINTMENTS AND COMMENTS 1.) Board Appointments - None. Mayor Whipple stated they will have their Small Business Advisory Council to the Mayor on Friday at 9:00 a.m. Stated they have worked with staff to allow multiple platforms to be utilized so that this meeting can be broadcast live on the YouTube channel. Stated members of the public are encouraged to watch and to stay up to date. MOTION: Mayor Whipple moved to adjourn the meeting. Motion carried 7 to 0. ADJOURNMENT The meeting was adjourned at 9:42 a.m. Respectfully submitted, Jamie Buster, MPA, CMC Deputy City Clerk  Page 4 CITY COUNCIL PROCEEDINGS MAY 26, 2020 ATTACHMENT 1 - CONSENT AGENDA ITEMS 1 THROUGH 8 II) CITY COUNCIL CONSENT AGENDA ITEMS 1) Applications for Licenses to Retail Cereal Malt Beverages: a.) Applications for Licenses to Retail Cereal Malt Beverages: Attachment: CMBS FOR MAY 26.docx 2) Preliminary Estimates: a.) List of Preliminary Estimates. Attachment: PEsforCC_05-26-20.pdf b.) Not To Be Advertised Paving to serve Courtyards at Brookfield Additions. Attachment: PE Cover Sheet NTBA Courtyards at Brookfield.doc Attachment: PE- NTBA Courtyards at Brookfield.doc c.) Not To Be Advertised Emerald Bay Estates 3rd and 4th Additions. Attachment: PE Cover Sheet NTBA Emerald Bay 468-2019-007807.doc Attachment: PE- NTBA Emerald Bay Estates 3rd and 4th 468-2019-007807.doc d.) Not To Be Advertised Drainage to serve Emerald Bay Estates 3rd and 4th Additions. Attachment: PE Cover Sheet NTBA Template.doc Attachment: PE- NTBA Emerald Bay Estates 3rd and 4th 468-2019-085424.doc 3) Change Orders: a.) Change Order No. 2 and Change Order Limit Adjustment for Improvements to Carriage Oaks and Steeplechase Court to serve the Villas at Oak Creek. (District II) Attachment: Agenda Report No. II-3a.docx Attachment: CO No. 2.pdf Attachment: Resolution 20-158  Page 5 CITY COUNCIL PROCEEDINGS MAY 26, 2020 4) Property Acquisitions: a.) Acquisition of a Temporary Construction Easement at 13425 West Pawnee for the Road Improvement Project, Pawnee - 119th to 135th Streets West. (District IV) Attachment: Agenda Report No. II-4a.doc Attachment: Supporting Documents 5) Minutes of Advisory Boards/Commissions: Monthly Library Activity Report, April 2020 Library Board of Directors, April 21, 2020 Uncategorized Items: 6.) Fiber Sharing Agreement with Kansas Department of Transportation. Attachment: Agenda Report No. II-6.docx Attachment: 2020-05-08 (KDOT.signed) Fiber Infrastructure Sharing Agreement (Wichita) (002).pdf 7.) Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program. Attachment: Agenda Report No. II-7.docx Attachment: FY2019SAFERNOFO WITH ADDENDUM.pdf Attachment: FY_2019_SAFER_Application_and_Submission_Changes_IB_450.pdf II) CONSENT PLANNING AGENDA ITEMS 8.) A20-04: Harbor Properties, LLC Requests the Annexation of Land Generally Located One-Third Mile West of North Seneca Street and 800 Feet North of I-235. (District VI) Attachment: Agenda Report No. II-8.docx Attachment: A20 04 -Mapsheet.docx Attachment: Ordinance 51-294 II) CONSENT HOUSING AGENDA ITEMS - NONE  Page 6 CITY COUNCIL PROCEEDINGS MAY 26, 2020 II) CONSENT AIRPORT AGENDA ITEMS - NONE