City Council Meetings

Page 1 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, January 12, 2021 Tuesday, 09:00 AM The City Council met in regular session with Brandon Whipple, Cindy Claycomb, Jeff Blubaugh, Becky Tuttle, Bryan Frye, and Brandon Johnson. Staff Members Present: Bob Layton, City Manager, Jennifer Magana, City Attorney, and Karen Sublett, City Clerk. Mayor Whipple called the meeting to order at 9:00 a.m. Approve the minutes of regular meeting on January 5, 2021 MOTION: Mayor Whipple moved to approve the minutes of regular meeting on January 5, 2021. Motion carried 6 to 0. Selection of Vice Mayor and Oath of Office Mayor Whipple stated thanked current Vice Mayor Claycomb for her service and work this past year. Stated it has been great to have had someone he could look towards for advice and guidance as his first year as Mayor and to work with someone who is willing to put in the time as the duty as Vice Mayor and to also put in the time to help personally help him get caught up and to work with the other Council Members to ensure that their priorities make it towards our shared goals. Stated he would like to present outgoing Vice Mayor Claycomb, with a Keeper of the Plains. Vice Mayor Claycomb stated it was an honor last year to be selected by her colleagues to serve as Vice Mayor and it has been a privilege to serve in that capacity and for representation of her colleagues and for the residents of the City of Wichita. MOTION: Vice Mayor Claycomb moved that the next Vice Mayor be Council Member Brandon Johnson. Motion carried 6 to 0. Mayor Whipple asked Council Member Johnson if he accepts the nomination of Vice Mayor. Council Member Johnson stated yes. Judge Jennifer Jones administered the oath of office to Vice Mayor Brandon Johnson. Vice Mayor Johnson thanked his colleagues and former Vice Mayor Claycomb, for their votes of confidence of being Vice Mayor. Stated he looks forward to 2021, working with you all as we work to  Page 2 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 rebuild our economy. Stated we still have a lot of challenges ahead and knows that this team that we have here is capable of meeting those challenges. I) PUBLIC AGENDA 1.) Bonnie Biddle - Andrew Finch (NO SHOW) II) CONSENT AGENDA ITEMS 1 THROUGH 6 Council Member Tuttle stated she would like to comment on consent item II-3 CDBG-CV Reallocation and Extension of Food Box Program. Stated she wants to give an accolade to BCBS of Kansas and because of their generous seed funding we were able to start this last spring and has been extended several times. Stated it helps our seniors and our senior housing program to not only have access to healthy foods, but to also help ensure that they can limit their exposure and outings by going grocery shopping and having food brought to them. Stated she also wants to thank our Housing Department who helped make this come to fruition and found a vendor during a very challenging time when food was still scarce and people were worried about access to healthy foods or food at all. MOTION: Mayor Whipple moved to approve consent agenda items 1 through 6 in accordance with the recommended actions shown thereon. Motion carried 6 to 0. COUNCIL BUSINESS III) BOARD OF BIDS AND CONTRACTS 1.) Report of Board of Bids and Contracts dated January 11, 2021. Attachment: 01-11-2021 Board of Bids.pdf Hannah Lang, Finance Department, presented the January 11, 2021 Board of Bids. MOTION: Mayor Whipple moved to receive and file report, approve the contracts and authorize the necessary signatures. Motion carried 6 to 0. IV) UNFINISHED COUNCIL BUSINESS - NONE V) NEW COUNCIL BUSINESS 1.) DESIGN FUNDING FOR MULTIPLE CAPITAL IMPROVEMENT PROGRAM PROJECTS. (DISTRICTS IV AND VI) Attachment: Agenda Report No. V-1 Attachment: Resolution 21-012 085682  Page 3 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 Attachment: Resolution 21-013 085683 Attachment: Resolution 21-014 085684 Paul Gunzelman, Department of Public Works, presented the item. (No public comment) MOTION: Mayor Whipple moved to approve the budgets, adopt the resolutions and authorize the necessary signatures. Motion carried 6 to 0. 2.) AMENDMENTS TO FUNDING AGREEMENTS; HOMELESS CASE MANAGEMENT SERVICES PROGRAM. Attachment: Agenda Report No. V-2 Attachment: MHA--ESG and CDBG Case Mngr Amendment 1-12-2021.docx Attachment: SACK--ESG and CDBG Case Mngr Amendment 1-12-2021.docx Attachment: UMOD--ESG and CDBG Case Mngr Amendment 1-12-2021.docx Sally Stang Director of Housing and Community Services, presented the item. (No public comment) MOTION: Mayor Whipple moved to approve the amendments to the funding agreements providing for the addition of CDBG-CARES Act funding and extension of the contract periods through June 15, 2022, and authorize the necessary signatures. Motion carried 6 to 0. 3.) SPORTS MUSEUM FOR RIVERFRONT BASEBALL STADIUM. (DISTRICT IV) Attachment: Agenda Report No. V-3 Attachment: Proposed Contract - EBY 12.29.20.docx Attachment: Stadium Museum Acquisition of documentation.pdf Paul Gunzelman, Department of Public Works, presented the item. (No public comment) MOTION: Mayor Whipple moved to approve the contract and authorize the necessary signatures. Motion carried 6 to 0.  Page 4 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 4.) 2021 STATE LEGISLATIVE AGENDA. Attachment: Agenda Report No. V-4 Attachment: Wichita State Legislative Agenda December 29 2020.docx Jim Jonas, Director of Communications, presented the item. (No public comment) Council Member Frye stated normally we have a legislative agenda workshop so that the public can have an opportunity to see the full scope of our agenda. Stated we did not do that this year and this is the first opportunity for the public to see these items and you are asking us to adopt it today; has this been included in our online agenda packet for the public to see and weigh in. Jim Jonas Director of Communications stated yes it is. Council Member Frye stated he is concerned that we are taking a step without having the full transparency of a platform. Jim Jonas Director of Communications stated we did not have a formal workshop on the agenda this year but there were individual meetings with Council Members. Council Member Frye stated yes, but not with the public. Jim Jonas Director of Communications stated that is correct. Council Member Frye stated he is concerned. Stated there is some language in here that has surfaced for the first time and it is not in our previous legislative agenda packets. Jim Jonas Director of Communications stated most of the issue areas and policy focus that we try to look forward to in this next legislature, are big bucket items and not specific pieces of legislation, so it gives us the flexibility to be able to hone in as necessary on those key issues when they arise. Council Member Frye stated some of these big bucket items are very broad and can be interpreted to take a position that we have not taken before. Jim Jonas Director of Communications stated we wouldn't want to say that we are proposing any specific legislation but it is important that we pay attention to macro issues as they present themselves in the legislature. Council Member Frye stated but when he sees language that says support that lends to believe we are doing more than just monitoring. Jim Jonas Director or Communications stated we say that in a number of places, like supporting local police departments, which would fall under that support clause. Bob Layton City Manager stated in the interest of better information and the transparency issue that Council Member Frye is talking about, we can push this back one week, which would give you more time  Page 5 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 to get comfortable with the document since it is your adopted legislative policy and it does guide our legislative team. Mayor Whipple stated when this was presented publicly at our Zoom/South-Central Delegation that was a week ago, believes that was public. Stated he is not sure why staff wasn't interested in a workshop this time around, but believes this has been discussed publicly. Council Member Frye stated that was not our forum that was the South Central Kansas Legislative agenda forum, so would the public know that we were presenting ours at that and had the opportunity to weigh in; is uncertain of that. Stated the Manager's idea of pushing this back a week especially since we didn't have a legislative workshop, is certainly merited. Council Member Blubaugh stated he echoes Council Member Frye's thoughts. Stated typically we would present this before the end of the year, we would have a workshop, the public would see it before we had our meeting with the South Central Delegation. Stated we had the meeting with the delegation and then we will put in our packets what the agenda is and you are going to vote on it. Stated he doesn't understand what staff changed here. Bob Layton City Manager stated it was a matter of timing. Stated we didn't have a December workshop and it wasn't ready for the November workshop and in hindsight we probably should have attached it to the back end of a regular meeting so that you would have had that as a workshop item. Stated when it was presented to the delegation, it was more the broad buckets and doesn't know if we advocated necessarily for each of these positions and thinks once the Council adopts this document, then our Lobbying team will go forward in terms of indicating what the Council's policies are. Vice Mayor Johnson stated if we do decide to push this back a week, will there be an opportunity to get feedback via social media, maybe not a full out social media town hall because it takes a lot to coordinate that but to just post these to see what folks think and then be clear about this is just the feedback tool. Jim Jonas Director of Communications stated yes. Mayor Whipple stated doesn't care if we wait a week or move forward with this and will say this has been floating around and was to go out by me and the Vice Mayor and it has been public for over a week and not one person shot him an email or came into his office to discuss it. Stated if we extend it another week so that we can further that discussion, are we doing it purposefully or is it just to ensure that the public has a more through view online of it than just having the public forum that was on Zoom. Stated it doesn't matter to him either way. MOTION: Council Member Frye moved to delay this agenda item for one week to allow the public to weigh in via whatever means necessary. Motion carried 6 to 0. 5.) DEPARTMENT OF TREASURY EMERGENCY RENTAL ASSISTANCE PROGRAM. Attachment: Agenda Report No. V-5 Attachment: CC- Treasury Emergency Rent Assistance- Attachment.pdf  Page 6 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 Sally Stang, Director of Housing and Community Services, presented the item. (No public comment) Bob Layton City Manager asked the Housing Director to talk about what we may do with some of the administrative funds in terms of intervention with the judicial system. Sally Stang Director of Housing and Community Services stated she made an inquiry with Sedgwick County to place a caseworker within the court so that we can try and intercept either landlords coming in to file or families responding to eviction orders. Stated we are also having conversations with United Way Workforce Alliance and other community partners on how we can get out and get in front of families who qualify for this program. Stated utility assistance does include water and sewer, which some were unsure about and even when it is City-owned, we just need to have the documentation in the files to support it. Mayor Whipple stated that is a big deal considering we had a no shutoff policy during the height of COVID and for folks who are behind, this might be a way to help them. Sally Stang Director of Housing and Community Services stated they have a meeting scheduled with Public Works on Thursday to strategize how to get this information out to those who are in arrears. Vice Mayor Johnson stated this sounds similar to the program we had last year. Sally Stang Director of Housing and Community Services stated it is very similar to the EAP Program but with EAP we were only able to go backwards and we had a thousand dollar threshold. Stated with this, there is no dollar threshold and we can do 12 months so we can take care of the full arrears back to March and then be able to continue to move forward with both rent and utilities. Stated it is going to have a substantial impact for families. Stated her discussions with Workforce Alliance had this focus on trying to retrain folks who have lost their jobs related to COVID-19 and much of their pushback is people can't afford not to have their rent paid while they are being trained. Stated we see this as a great alignment on how we can do both things at the same time. Vice Mayor Johnson stated this is great and asked if there are any policies that can protect those who are renting. Stated due to recent events in District I, has heard from two individuals who through the last program, had their rent paid because they were behind four months. Stated they got their rent paid up and then were kicked out; is there any protection for someone who might need help with their rent and get it paid and the landlord tries to kick them out. Sally Stang Director of Housing and Community Services stated the fact that we will be able to pay some perspective, should protect them for the eviction related to rent. Stated if it is an eviction for other violations other than the relief, there are other reasons why landlords evict folks but can through the casework to make sure that people who are having issues with their landlords, get connected with Kansas Legal Aid to make sure there are no abusers going on there. Mayor Whipple stated $12 million dollars is a lot and that is going to create huge economics getting pumped into our City and asked staff if she is confident that we can allocate and utilize at that level and are we creating networks with our non-profit community. Sally Stang Director of Housing and Community Services stated that is their hope. Stated there is going to be a significant investment per family, much greater than any program we have put out. Stated it is a  Page 7 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 matter of making sure that we can get in front of the people who don't know that this exists and it is going to take some very comprehensive outreach so that families that do qualify, can apply. Stated our biggest challenge through the other programs has been to be able to verify a financial impact related to COVID- 19 but we have some additional flexibility, you do not necessarily have to lose your job or be able to document the reduced hours. Stated it can be reduced tips and other things, we just need to be able to substantiate that and have the documentation that is necessary. Stated it is expected that the fall funding is to be deposited into our bank account on January 26th, it is not a draw program and we want to make sure we have an application up and ready to go as soon as we have the funding available. Mayor Whipple stated he would like to work with the Housing Department and Communication staff to find ways that we can reach more people who might qualify for this and might not know it. Stated COVID has created situations where people find themselves in an economic crisis that they haven't before, and are unaware of what is available and mirrored with the fact that we have more programs and more resources than we have had in the past so it is very logical to not be familiar with brand new programs. Vice Mayor Johnson stated he has been told there is a landlord association here in Wichita and asked if we are working with them on this. Sally Stang Director of Housing and Community Services stated yes we do. Stated she reaches out to the Department Association of Greater Wichita any time she needs anything going out to massive amounts of landlords at once. MOTION: Mayor Whipple moved to approve the certification and funding application with the United States Department of the Treasury for the Emergency Rental Assistance Program and authorize the necessary signatures. Motion carried 6 to 0. COUNCIL BUSINESS SUBMITTED BY CITY AUTHORITIES PLANNING AGENDA VI) NON-CONSENT PLANNING AGENDA - NONE HOUSING AGENDA VII) NON-CONSENT HOUSING AGENDA - NONE AIRPORT AGENDA VIII) NON-CONSENT AIRPORT AGENDA 1.) AVIATION FUEL STORAGE AND DISTRIBUTION FACILITY REHABILITATION PROJECT CURRIER, SUPPLEMENTAL AGREEMENT NO. 4 AND AMENDMENT NO. 2. Attachment: Agenda Report No. VIII-1.docx  Page 8 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 Attachment: FF KEAR Amendment #2 - GMP 1 Par sign.pdf Attachment: SA4 Currier Contract Par Sign.pdf John Oswald, Department of Airports, presented the item. (No public comment) Council Member Frye stated during the presentation, staff referred to one of the slides that the CMAR was hiring local labor when possible, but in our agenda report, it says approximately 26% of the work in this phase will be sub-contracted by KEAR to local. Stated are we putting a number on more than just when possible? John Oswald Department of Airports stated 26% is a math calculation, the comment he made on his slide are the tasks the contractor has, for example he is not going to bring in out of state welders, he will find welders locally and find somebody that is certified as welders locally. Stated he will find laborers within those sub-tasks so that component of labor there is not included in the percentage he mentioned. Council Member Frye asked where we can see that percentage. John Oswald Department of Airports stated he does not have the labor he is going to hire and doesn't think he knows that yet. Stated this project will unfold over the next six months. Council Member Frye stated when this came to us earlier this year, that was one of the concerns is that whether we were going to be using local firms for a local project. Stated hopefully this addresses some of that concern that we heard. John Oswald Department of Airports stated he believes it does. Stated mid-year when he was here talking to you, the Council had indicated that local labor be involved and with that in mind, we adjusted the solicitation part to make sure we focused on that. Stated the winning contractor's proposal was a very detailed layout of how he proposed to execute that and in his interview, he got into that quite extensively and has followed through with a pretty extensive list of contacts. Stated there are some tasks that are just not available locally, this is a pretty specialized project but by all indications he has indicated that he has tried and attained as much as he can. Council Member Frye asked if it was a unanimous selection by the Staff Screening Committee. John Oswald Department of Airports stated yes. MOTION: Mayor Whipple moved to approve the budget increase, the supplemental agreement, the construction amendment, and authorize the necessary signatures. Motion carried 6 to 0. COUNCIL AGENDA IX) COUNCIL MEMBER AGENDA - NONE  Page 9 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 X) COUNCIL MEMBER APPOINTMENTS AND COMMENTS 1.) Board Appointments. (None) Council Member Tuttle stated he was honored to be asked to join the Wichita Children's Home Anti- Human Trafficking Coalition and had our first meeting yesterday. Stated yesterday they mentioned that January is Human Trafficking Prevention Month and wants to take an opportunity to pause and remind everyone in the community that human trafficking is a very real issue in our community especially because of where we are located geographically in the nation and because of our highway system, which poses a true threat to our community. Vice Mayor Johnson stated he was told that he needs to mention this publicly; Bryce Graham won the vote for the low-income northeast position on the CDBG Board. Council Member Claycomb stated we had a couple of items today that our CARES Act funding through our Housing and Community Services and wants to report back to the Council and the public that the 316 Project that we approved with that funding a few weeks ago, opened last night as a women's shelter and this is a 24-hour, seven days a week women's shelter. Stated it will be temporary for the next six months during the winter while it is undergoing rehabilitation to have 56 permanent supporting housing units and wants to again recognize the work of Director Sally Stang for making this happen. Stated it also shows that while we are in this situation with a pandemic, some of the opportunities that we have been able to take advantage of. Mayor Whipple stated he would ask staff for an analysis of what is a new item on our legislative agenda versus what is a carryover item from last year. Stated it is his understanding that a lot of our agenda mirrors what was presented last year and would like to know because he wasn't here last year when we had the workshop discussion. ADJOURNMENT MOTION: Mayor Whipple moved to adjourn. Motion carried 6 to 0. The meeting adjourned at 9:58 a.m. Respectfully submitted, Karen Sublett, MMC City Clerk  Page 10 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 ATTACHMENT 1 - CONSENT AGENDA ITEMS 1 THROUGH 6 II) CITY COUNCIL CONSENT AGENDA ITEMS 1) Applications for Licenses for Cereal Malt Beverages: a.) Applications for Licenses to Retail Cereal Malt Beverages: Attachment: CMBs for January 12, 2021.docx 2) Petitions for Public Improvements: a.) Petition for Paving Improvements to Serve Marinita 2nd Addition. (District II) Attachment: Agenda Report No. II-2a Attachment: Supporting Documents.pdf Attachment: Resolution 21-015 Uncategorized Items: 3.) CDBG-CV Reallocation and Extension of Food Box Program. Attachment: Agenda Report No. II-3 Attachment: MEI Foods CDBG Contract phase 2 final extension.doc 4.) Lease of Parking Spaces in the Market and William Garage at 214 South Market. (District I) Attachment: Agenda Report No. II-4 Attachment: High Touch Parking Lease Agreement 2021_signed.pdf 5.) December 2020 Monthly Report of Open Contracts and Agreements. Attachment: December 2020 Monthly Report of Open Contracts and Agreements.pdf 6.) Notice of Intent to Use Debt Financing Amendment, Fuel Farm Rehabilitation, Wichita Dwight D. Eisenhower National Airport. Attachment: Agenda Report No. II-6 Attachment: Resolution No. 21-016 II) CONSENT PLANNING AGENDA ITEMS - NONE II) CONSENT HOUSING AGENDA ITEMS - NONE  Page 11 CITY COUNCIL PROCEEDINGS JANUARY 12, 2021 II) CONSENT AIRPORT AGENDA ITEMS - NONE