City Council Meetings

Page 1 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, March 23, 2021 Tuesday, 09:30 AM The City Council met in regular session with Brandon Whipple, Brandon Johnson, Becky Tuttle, Cindy Claycomb, Bryan Frye, Jeff Blubaugh, and Jared Cerullo. Staff Members Present: Robert Layton, City Manager, Jennifer Magana, Director of Law, and Jamie Buster, Deputy City Clerk. Mayor Whipple called the meeting to order at 9:30 a.m. Approve the minutes of regular meeting on March 16, 2021 MOTION: Mayor Whipple moved to approve the minutes of regular meeting on March 16, 2021. Motion carried 6 to 0. Oath of Office, City Council Member for District III Judge Jones administered the Oath of Office to Jared Cerullo as the City Council Member for District III. II) CONSENT AGENDA ITEMS 1 THROUGH 13 Council Member Frye stated he wanted to pull item II-5 for discussion. Council Member Blubaugh stated he wanted to pull item II-6 for discussion. MOTION: Mayor Whipple moved to approve consent agenda items 1 through 13, with the exception of items 5 and 6, in accordance with the recommended actions shown thereon. Motion carried 7 to 0. Council Member Frye stated he understands item II-5 is a SAFER grant request for additional firefighters to outfit a truck. Chief Snow, Wichita Fire Department, stated that is correct. Council Member Frye stated that the agenda report references that we have a SAFER grant from 2017 that funded 12 firefighters, is that one complete and are those 12 positions still on that SAFER grant? Chief Snow, Wichita Fire Department, stated that grant terminates on February 24, 2022. Council Member Frye stated that this SAFER grant would be a new 12 positions.  Page 2 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 Chief Snow, Wichita Fire Department, stated that is correct. Council Member Frye stated that the agenda report also references that a lack of truck companies is cited for increased response times in the southwest portion of the city. Stated it also lists that Truck 4 at Station 16 in District V is responding to many structure fires in southwest Wichita. Inquired where the new truck and crew will be located. Chief Snow, Wichita Fire Department, stated it will be located south of Broadway. Stated what they are looking at currently is either Station 12, which is located by the South YMCA, or Station 22 which sits at Hydraulic and Denker. Stated both of those have access to I-235. Stated it is their hope to use their predictive analytics, which they are in the final stages of purchasing and once purchased they anticipate within 60-90 days to have up and running, will give them the data they need to make a more informed decision. Stated right now those are the two stations they have identified. Council Member Frye stated Station 12 is a little more further southwest so that would help Stations 16 and 17 which are both seeing increased responses. Inquired if we have the truck and equipment in place to staff these 12 positions. Chief Snow, Wichita Fire Department, stated yes we do. Stated we have three apparatus right now in reserve truck status. Council Member Frye stated good, so no additional expense there. Inquired if we are successful in securing this grant, how soon do you think we will be operational? Chief Snow, Wichita Fire Department, stated as quickly as we can get the truck re-numbered and radios put in. Stated in the current process they have a que of firefighters that are ready to be hired. Stated within 60 days at the maximum. Council Member Frye inquired if they have an idea of when they expect to hear on the grant. Chief Snow, Wichita Fire Department, stated they used to always be very consistent and they would hear in the fall, but with the timeline of the 2017 grant expiring in February 2022, she would just be guessing. Council Member Frye stated he knows this last year has seen quite the increase on demand from the Chief and her staff and applauds them on the work they are doing and being ahead of the game and applying for this grant is certainly commendable. Stated nearly two years ago retired Deputy Chief Brad Crisp went to the County with the intent to lead and identify a consolidation feasibility review, where are we with that? Chief Snow, Wichita Fire Department, stated they continue to work on it, just pieces at a time. Stated they are currently working on the training aspect of it, they ran into some hiccups with the recruit class. Stated the numbers that they could actually host at the training grounds was one of the differences and some of the basic techniques. Stated they continue to work on that and are currently embracing the FIU, the Fire Investigation Unit and some other aspects of the community risk reduction public education aspect, and also inspections. Stated they are continuing to progress with little baby steps. Council Member Frye stated that with two years there should be enough time to get an update on the status of that. Stated he has talked to the City Manager about that and trying to get a better review of where we are at and how that is working. Stated he thinks it might be time for an update.  Page 3 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 Robert Layton, City Manager, stated last week he spoke with County Manager Stolz. Stated they are going to get a status meeting together of Fire staff from both sides of the street as well as with Brad Crisp to summarize where they are. Stated Brad Crisp has done a significant amount of work and has some preliminary thoughts and recommendations. Stated those have not been shared with us and that is going to be an opportunity for us to learn more. Council Member Frye stated he has no more questions and appreciates Chief Snow standing and answering questions and would be happy to make a motion to approve this consent item. Council Member Claycomb stated she had a question and wanted to make sure she understood, this is net new 12 firefighters. Chief Snow, Wichita Fire Department, stated that is correct. Council Member Claycomb inquired if when the 2017 grant expires in 2022 if we have the funding to incorporate those 12 into our operations. Chief Snow, Wichita Fire Department, stated that will be her request during the Budget hearings and cannot answer that yet. Mayor Whipple stated he wants to applaud what the Fire Department is doing. Stated he believes this also comes with a truck and does not think we have talked about that yet. Stated it is not just 12 firefighters, but also will come with its own engine is that correct. Chief Snow, Wichita Fire Department, stated she did not understand the last part of that. Mayor Whipple stated he believes that this is not just 12 firefighters but also comes with another engine, is that correct. Chief Snow, Wichita Fire Department, stated we will take an apparatus out of reserve status and put it as a front line machine. Mayor Whipple stated also to brag about the Fire Department and its ability to find other opportunities, a lot of times we have to match or pay for these grants as well. Stated his understanding is this is not one of those times and these positions will be fully funded for the life of this grant. Chief Snow, Wichita Fire Department, stated that is correct. Mayor Whipple stated he wants to applaud them for finding resources in this tough COVID environment that are going to help out our city as a whole and thank you for that. MOTION: Council Member Frye moved to authorize submission for the FY 2020 Staffing for Adequate Fire and Emergency Response (SAFER) grant for 12 firefighter positions to staff a sixth Truck Company in South Wichita and four personnel per shift. Motion carried 7 to 0. Council Member Blubaugh stated he has a question on the vendor selection for the apparatus. Stated in the agenda report it notes the City conducted a solicitation process seeking proposals from qualified  Page 4 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 manufactures of vehicles meeting the specifications. Stated did we not do a published RFP, did we just go out to a handful of people, help me better understand this selection process. Chief Snow, Wichita Fire Department, stated it is her understanding they did do an RFP and that these were the vendors that were selected from that RFP. Council Member Blubaugh inquired how that was done and if it was published. Hannah Lang, Department of Finance, stated it was published as a Request for Qualifications to select vendors to have on contract as a blanket purchase order. Stated this is a contract they typically have on contract for the Fire Department to be able to use as a five year contract. Council Member Blubaugh asked Hannah Lang to state the last part again. Hannah Lang, Department of Finance, stated they typically have this on an annual contract basis for the Fire Department to use it as a five year contract and get those prices locked in with the vendors. Stated it is one they go out for RFP every five years to obtain vendors so they can make this selection and get those apparatuses. Council Member Blubaugh stated to any qualified manufactures or only a list that the City has. Hannah Lang, Department of Finance, stated correct. Stated when they send out solicitations they have commodity codes that they have vendors register with and send it out to those manufactures that have those commodity codes registered as well as any vendors that the department wants to add on to that solicitation. Council Member Blubaugh stated he would like to visit later about the process because he did have a manufacturer reach out to him. MOTION: Mayor Whipple moved to approve subsequent use of Weis and Conrad, the recommended vendors, and approve the use of the attached Memoranda of Agreements the structure for future purchases of wildland firefighting apparatus through the Board of Bids. Motion carried 7 to 0. COUNCIL BUSINESS III) BOARD OF BIDS AND CONTRACTS 1.) Report of Board of Bids and Contracts dated March 22, 2021. Attachment: 03-22-2021 Board of Bids.pdf Hannah Lang, Department of Finance, reviewed the item. MOTION: Mayor Whipple moved to receive and file report, approve the contracts and authorize the necessary signatures. Motion carried 7 to 0.  Page 5 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 IV) PETITIONS FOR PUBLIC IMPROVEMENTS 1.) Petition for Public Improvement Attachment: Marinita 2nd addn.pdf Attachment: Resolution 21-086 085454.docx Gary Janzen, City Engineer, reviewed the item. MOTION: Mayor Whipple moved to approve the revised petition, adopt the amending resolution, and authorize the necessary signatures. Motion carried 7 to 0. COUNCIL AGENDA X) COUNCIL MEMBER AGENDA - NONE XI) COUNCIL MEMBER APPOINTMENTS AND COMMENTS 1.) Board Appointments. Council Member Tuttle reappointed Chris Broadrick, Dee Nighswonger, Alicia Sanchez, Faith Martin, Nancy Loosle, Tyler York, Steven Lebeda, Sam Lindeman, Tracee Adams, and Nazir Jesri to the District II Advisory Board. Council Member Blubaugh appointed Wally Bell and reappointed Grant Delmar, Dalton Glasscock, Michael Gomm, June Johnson, Matt Lashley, Jonathan McRoy, Alex Martinez, Laura Rainwater, Rebecca Robertson to the District IV Advisory Board and reappoint Sheryl Batt to the CSBG Review Committee. Vice Mayor Johnson stated he will be abstaining from this vote as one of the District Advisory Members being reappointed is his campaign treasurer. MOTION: Mayor Whipple moved to accept the appointments. Motion carried 6 to 0 (Vice Mayor Johnson abstained). Vice Mayor Johnson congratulated Council Member Cerullo for representing District III. Stated he is looking forward to serving with him. ADJOURNMENT MOTION: Mayor Whipple moved to adjourn the meeting. Motion carried 7 to 0.  Page 6 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 The City Council meeting adjourned at 9:51 a.m. Respectfully submitted, Jamie Buster, MPA, CMC Deputy City Clerk  Page 7 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 ATTACHMENT 1 - CONSENT AGENDA ITEMS 1 THROUGH 13 II) CITY COUNCIL CONSENT AGENDA ITEMS 1) Applications for Licenses to Retail Cereal Malt Beverages: a.) Applications for Licenses to Retail Cereal Malt Beverages: Attachment: CMBS FOR March 23, 2021.docx 2) Preliminary Estimates: a.) List of Preliminary Estimates. Attachment: PEsforCC_03-23-21.pdf 3) Design Services Agreements: a.) Design Services Agreement for Willow Creek East 3rd Addition. (District II) Attachment: Agenda Report No. II-3a Attachment: DSA.pdf b.) Design Services Agreement for Dugan West Kellogg Commercial 2nd Addition. (District IV) Attachment: Agenda Report No. II-3b Attachment: Agreement.pdf c.) Supplemental Design Agreement No. 2 for Improvements to Womer Plaza 2nd Addition. (District VI) Attachment: Agenda Report No. II-3c Attachment: SA #2.pdf d.) Supplemental Design Agreement No. 1 for Improvements to Falcon Falls 3rd Addition. (District I) Attachment: Agenda Report No. II-3d Attachment: SA #1.pdf e.) Supplemental Design Agreement No. 1 for Improvements to R.F. Addition Phase 2. (District II) Attachment: Agenda Report No. II-3e Attachment: SA #1.pdf  Page 8 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 4) Property Acquisitions: a.) Partial Acquisition of 6515 West 37th Street North for the 37th Street Sidewalk Project. (District V) Attachment: Agenda Report No. II-4a Attachment: Supporting Documents.pdf Uncategorized Items: 5.) SAFER Grant Program. Attachment: Agenda Report No. II-5 Attachment: 2020 SAFER NOFO.pdf 6.) Vendor Selection and Memoranda of Agreement for Wildland Firefighting Apparatus. Attachment: Agenda Report No. II-6 Attachment: WFD MOA wildfire engines 1.21.21 - Conrad.docx Attachment: WFD MOA wildfire engines 1.21.21 - Weis.docx 7.) Over Estimate Bid for Improvements to Serve Marinita 2nd Addition. (District II) Attachment: Agenda Report No. II-7 Attachment: Supporting Documents.pdf Attachment: Revised Bid Summary.pdf Attachment: Resolution 21-083 (030675) Attachment: Resolution 21-084 (085656) 8.) Consent to Subordination - Industrial Revenue Bonds, BEH 8219 Irving, LLC. (District IV) Attachment: Agenda Report No. II-8 Attachment: Resolution No. 21-085 9.) Extension of the Industrial Revenue Bond Letter of Intent (Uptown Landing, LLC) (District I) Attachment: Agenda Report No. II-9 Attachment: Renderings  Page 9 CITY COUNCIL PROCEEDINGS MARCH 23, 2021 10.) Multi-factor Authentication Implementation Attachment: Agenda Report No. II-10 Attachment: City of Wichita - ConvergeOne - IT Agreement - DUO SO-000583417 (PE) (002).pdf II) CONSENT PLANNING AGENDA ITEMS 11.) SUB2017-00003 -- Plat of Rennick Addition Located on the North Side of West 45th Street North, 300 Feet West of North Hoover Road. (District VI) Attachment: Agenda Report No. II-11 Attachment: Rennick -support docs.pdf 12.) SUB2021-00001 -- Plat of Rennick 2nd Addition Located One-Quarter Mile North of West 45th Street North, One-Quarter Mile West of North Hoover Road. (District VI) Attachment: Agenda Report No. II-12 Attachment: Rennick 2nd -support docs.pdf 13.) VAC2021-00002 – City Vacation of a Portion of a Utility Easement by Separate Instrument for Building Construction on Property Zoned LC Limited Commercial; Generally Located on the West Side of North Webb Road and One-Half Mile South of East 21st Street North, 1821 North Webb Road. (District II) Attachment: Agenda Report No. II-13 Attachment: Vacation Order.docx Attachment: MAPC Minutes Excerpt 02 18 21.docx II) CONSENT HOUSING AGENDA ITEMS - NONE II) CONSENT AIRPORT AGENDA ITEMS - NONE